At a Glance
- Tasks: Manage and maintain document control systems for construction projects while leading a team of Virtual Assistants.
- Company: Criterion Capital, a leader in the construction industry with a focus on innovation.
- Benefits: Permanent position with opportunities for growth and development in a dynamic environment.
- Other info: Ideal for detail-oriented individuals looking to advance their career in a supportive setting.
- Why this job: Join a collaborative team and make a real impact in construction project management.
- Qualifications: Experience in document control and proficiency in Microsoft Office and Procore required.
The predicted salary is between 31500 - 38500 £ per year.
Criterion Capital is seeking an experienced Document Controller with Procore proficiency to support our Construction MEP division by managing and maintaining robust internal document control systems across our projects. The successful candidate will also oversee and coordinate a team of Virtual Assistants supporting document management and administrative processes across the division.
The Role
This role is responsible for ensuring that all project documentation and drawings are accurately controlled, up to date, and distributed in line with the Project Management Plan (PMP). You will act as Criterion Capital’s central point of contact for all document and drawing control matters, supporting both office and site-based teams, while managing the workflow and performance of Virtual Assistants assisting the department.
Key responsibilities include:
- Managing and maintaining the central document management system, ensuring all records are accurate, current, and correctly filed
- Controlling document and drawing distribution in accordance with project procedures and the PMP
- Reviewing and implementing document management protocols across projects
- Archiving historical and superseded documentation in line with company standards
- Producing and circulating weekly reports on document activity and status
- Completing, maintaining, and monitoring project records and registers
- Ensuring proper tracking and retention of all issued and received documentation
- Visiting site to support project teams with the effective use of document control systems
- Supervising and coordinating a team of Virtual Assistants to ensure efficient document processing and administrative support
- Delegating and monitoring tasks across the Virtual Assistant team to maintain accuracy, consistency, and timely delivery of work
About You
To be successful in this role, you will bring:
- Proven experience in a Document Controller role within the construction industry
- Strong proficiency in Microsoft Office and Procore
- Experience managing or coordinating administrative support teams or Virtual Assistants is desirable
- Excellent organisational skills with exceptional attention to detail and accuracy
- Clear and professional communication skills when liaising with Clients, Consultants, internal teams, and the supply chain
- Confidence in leading meetings to review and manage project information
- The ability to work effectively under tight deadlines
- A proactive, flexible approach with the ability to manage multiple priorities
- The capability to work both independently and as part of a collaborative team
If you are a detail-driven professional with a strong background in construction document control and team coordination, we encourage you to apply and be considered for this opportunity with Criterion Capital.
Document Controller - Immediate Start (Permanent, Temporary) in City of London employer: Criterion Capital
Criterion Capital is an exceptional employer that fosters a collaborative and innovative work culture, ideal for professionals seeking to make a significant impact in the property development sector. With a strong emphasis on employee growth and development, the company offers unique opportunities to lead diverse projects while ensuring adherence to high standards of design and compliance. Located in a vibrant area, employees benefit from a supportive environment that values creativity and teamwork, making it a rewarding place to advance your career.
StudySmarter Expert Advice🤫
We think this is how you could land Document Controller - Immediate Start (Permanent, Temporary) in City of London
✨Join Construction Networks
Get yourself involved in local construction networks or industry events. They often have job boards, and networking can lead to unadvertised positions. Plus, it’s a great way to meet potential future colleagues!
✨Show Off Your Skills on Site
If you’ve done any hands-on work, whether it's through internships or personal projects, make sure you can showcase it. Consider volunteering for local construction projects or getting involved in community build days; it’s a solid way to demonstrate your skills and build connections.
✨Utilise Construction Job Sites
Don't just rely on the big job boards. Look at niche construction job sites—many companies prioritise these for full-time roles. Apply through these sites, but don’t forget to reach out directly to companies you admire, like Criterion Capital, to express your interest!
✨Tailor Your Application for Full-Time Roles
Make your application stand out by tailoring it specifically for full-time positions. Highlight how your previous projects align with the company's work. At StudySmarter, we encourage you to demonstrate your commitment and long-term interest in the industry when applying for roles like Document Controller - Immediate Start (Permanent, Temporary) at Criterion Capital.
We think you need these skills to ace Document Controller - Immediate Start (Permanent, Temporary) in City of London
Some tips for your application 🫡
Showcase Your Relevant Experience:In the construction industry, it's essential to highlight any hands-on experience you have. Whether it’s past projects you've worked on or specific roles you've held, make sure your CV emphasises your practical skills and contributions to construction sites.
Include Certifications and Qualifications:Don’t forget to list any certifications relevant to construction, like CSCS cards or other safety qualifications. These can really set you apart from other candidates and show that you’re serious about health and safety on-site.
Tailor Your Cover Letter to Construction:When writing your cover letter for a construction role, focus on your problem-solving capabilities and teamwork. Construction relies heavily on collaboration, so mention how you’ve worked successfully with others to complete projects on time and within budget.
Adapt Your CV Format to the Field:Ensure your CV is clear and easy to read, with sections dedicated to skills such as project management, technical abilities, and site supervision. Construction roles often require a blend of technical know-how and soft skills, so make sure both are highlighted effectively.
How to prepare for a job interview at Criterion Capital
✨Brush Up on Technical Knowledge
For a construction role, it's crucial we have a solid grasp of industry standards, safety protocols, and specific tools used on-site. Make sure you're familiar with relevant regulations and can talk confidently about them, as these often come up in interviews.
✨Showcase Your Projects
Since this is a full-time position, be ready to discuss any previous construction projects you've worked on. Bring a portfolio or have detailed descriptions that highlight your role, the challenges you faced, and how you overcame them—this’ll show you’re not just book-smart but also practically savvy.
✨Understand the Team Dynamics
Construction is all about teamwork, so prepare to discuss how you interact with different stakeholders like architects, engineers, and contractors. Maybe think of examples from past experiences to illustrate your ability to communicate and collaborate effectively.
✨Prepare for On-the-Spot Problem Solving
Be ready for some practical questions or scenarios where you'll need to demonstrate your problem-solving skills. Interviewers might present you with a hypothetical construction issue to solve, so practice articulating your thought process clearly and logically—this could really set you apart!
