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- Tasks: Plan and execute amazing events at a luxury hotel, ensuring everything runs smoothly.
- Company: Join The Trafalgar St. James, a stylish 5-star hotel in the heart of London.
- Benefits: Enjoy perks like discounts on stays, complimentary meals, and career progression opportunities.
- Why this job: Be part of a fun, diverse team that values quality service and memorable guest experiences.
- Qualifications: Two years of experience in event planning, excellent communication skills, and a client-focused mindset.
- Other info: Flexible shifts required; must be eligible to work in the UK.
The predicted salary is between 28800 - 43200 £ per year.
The Trafalgar St. James
Part of Crimson Hotels,The Trafalgar St. James, Curio Collection by Hiltonis a 5 Star hotel with 137 bedrooms including 9 suites, and a number of venues consisting of our unique The Rooftop Bar and Rockwell that pride themselves in the quality of service that they provide.
The Role
As an Event Planner, you will be responsible for planning, organizing, and executing a wide range of hotel events and ensuring that all restaurant-related event bookings are flawlessly coordinated with the reservation team.
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Client Consultation and Relationship Management: Meeting with clients to understand their vision, goals, and budget for the event. This involves suggesting suitable hotel spaces, menus, and services while building a strong, trusting relationship.
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Interdepartmental Communication: Acting as the central point of contact between the client and various hotel departments. The event planner communicates detailed event requirements to teams such as housekeeping, security, and Food & Beverage (F&B) to ensure seamless preparation and execution.
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Event Logistics and Planning: Creating detailed Banquet Event Orders (BEOs) that outline every aspect of the event, from the timeline and room setup to the specific menu, audiovisual requirements, and staffing needs. This ensures all departments are aligned and prepared.
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Execution and Oversight: Overseeing the event from start to finish to ensure everything runs smoothly and according to the BEO. This includes being the main point of contact for the client on the day of the event and addressing any last-minute issues.
The Person
The ideal candidate will have at least two years of experience in a similar role, ideally within a hotel or venue that works closely with an in-house restaurant or food and beverage team. You are a clear communicator who stays calm under pressure and takes pride in delivering seamless, memorable guest experiences. Highly organized and personable, you thrive in a hospitality environment and enjoy being part of a collaborative team. You bring a sharp eye for detail, a client-focused mindset, and a strong understanding of restaurant operations and cross-department coordination. A professional appearance, excellent command of the English language, and the flexibility to work a variety of shifts including evenings, weekends, and holidays are essential.
The Trafalgar St. James
The Trafalgar St. James London, Curio Collection by Hilton, is an iconic London hotel with unique restaurants and bars poised on the edge of St. James and Trafalgar Square but moments from Soho, Mayfair, and the West End. This luxury lifestyle hotel blends innovative bold designs and thoughtful service with excellent dining and nightlife, entertaining both international visitors and Londoners under the same roof.
Why join the Trafalgar St. James Team?
As part of our team, you’ll have access to a range and benefits,including:
- Health & Wellbeing Cash Plan
- Go Hilton – Discount program for you, your friends & family to stay in over 7,200 Hilton portfolio of hotels around the world starting from £40 a night
- Life Assurance Scheme
- Pension Scheme
- Complimentary meals on duty
- Opportunities for internal career progression
- Dry cleaning and uniform laundering on duty
- Professional training and development opportunities
- Paid birthday day off
- Employee recognition programmes to celebrate your achievements
- Refer a Friend incentive
- Discounts in our F&B Outlets: Rockwell and The Rooftop
- MyCrimson Rewards – Cashback and discount platform for online and in-store shopping
Our team is very diverse. From newcomers making their way to the industry to some of the most experienced professionals in London. We promote a strong culture where quality interactions, excellent service and fun dominates our day to day. We describe ourselves as a brand personality. If these traits resonate with your own personality, then The Trafalgar St. James is for you.
In line with the requirements of the Asylum & Immigration Act 1996, all applicants must either be eligible to live and work in the UK or must obtain permits to work in the UK prior to application. Documented evidence of eligibility will be required from candidates as part of the recruitment process.
Crimson Hotels is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, age, disability, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.
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Event Planner employer: Crimson Hotels Group
Contact Detail:
Crimson Hotels Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Event Planner
✨Tip Number 1
Familiarise yourself with the unique venues at The Trafalgar St. James, especially The Rooftop Bar and Rockwell. Understanding their offerings and atmosphere will help you tailor your approach during interviews and demonstrate your genuine interest in the role.
✨Tip Number 2
Network with current or former employees of The Trafalgar St. James to gain insights into the company culture and expectations for the Event Planner role. This can provide you with valuable information that can set you apart from other candidates.
✨Tip Number 3
Prepare to discuss specific examples of how you've successfully managed events in the past. Highlight your organisational skills and ability to communicate effectively with various departments, as these are crucial for the role.
✨Tip Number 4
Showcase your flexibility and willingness to work varied shifts, including evenings and weekends. This is essential in the hospitality industry, and demonstrating your commitment to meeting the needs of the business can make a strong impression.
We think you need these skills to ace Event Planner
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in event planning, particularly within a hotel or restaurant setting. Emphasise your organisational skills and ability to manage multiple tasks under pressure.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for hospitality and event planning. Mention specific experiences where you successfully coordinated events and how you built relationships with clients.
Showcase Communication Skills: In your application, demonstrate your clear communication abilities. Provide examples of how you've effectively liaised between clients and various departments to ensure successful event execution.
Highlight Attention to Detail: Detail your experience in creating Banquet Event Orders (BEOs) or similar documents. Explain how your attention to detail has contributed to the success of past events, ensuring all aspects were meticulously planned.
How to prepare for a job interview at Crimson Hotels Group
✨Know the Venue
Familiarise yourself with The Trafalgar St. James and its unique offerings. Understand the different event spaces, menus, and services available. This knowledge will help you demonstrate your enthusiasm and suitability for the role.
✨Showcase Your Experience
Prepare to discuss your previous experience in event planning, especially within a hotel or restaurant context. Highlight specific events you've managed, focusing on your role in client consultation, logistics, and execution.
✨Demonstrate Communication Skills
As an Event Planner, clear communication is key. Be ready to showcase examples of how you've effectively communicated with clients and various departments in past roles. This will illustrate your ability to be the central point of contact.
✨Emphasise Problem-Solving Abilities
Events can be unpredictable, so it's important to convey your ability to stay calm under pressure. Share examples of challenges you've faced during events and how you resolved them, showcasing your quick thinking and adaptability.