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- Tasks: Support the Supply Chain Coordinator by managing delivery schedules and liaising with suppliers.
- Company: Join a dynamic retail company with a supportive culture and great team spirit.
- Benefits: Enjoy a 60% staff discount, hybrid working, and career development opportunities.
- Why this job: Be part of a crucial logistics team and make a real impact on supply chain efficiency.
- Qualifications: Strong communication skills, Excel proficiency, and previous admin experience are essential.
- Other info: Flexible work environment with opportunities for growth and learning.
The predicted salary is between 30000 - 42000 £ per year.
Purpose of the role: To provide direct administrative support to the Supply Chain Coordinator. The primary responsibility will be to assist in managing the delivery schedule, with a key focus on monitoring the department’s critical path and liaising with freight forwarder, suppliers and Head Office departments.
Responsibilities:
- Supply Chain Tracking: Daily interaction and management of freight forwarder ensuring continued focus on priorities. Assist in maintaining the delivery schedule – Head Office deadlines and delivery dates. Ensure that AX is correct and up to date with the 3rd party logistics tracking system (shipment and DC dates). Monitor the weekly Supply Chain Report (critical path) and communicate any potential risks / delays.
- Shipment Bookings: Ensure the smooth movement of stock from the Far East and Europe over to the UK warehouse. Chase suppliers for bookings. Work with freight forwarder to address booking queries. Liaise with Technical, Merchandising & Product teams to ensure timely approval of shipment bookings: variance requests, date queries, shipment samples review. Check delivery paperwork and ensure suppliers provide bills of lading in a timely manner to avoid demurrage charges. Liaise with Landed suppliers to ensure timely booking of deliveries into the warehouse.
- Delivery: Liaise with 3rd party Warehouse Manager to plan weekly intake, manage changes and work through peaks. Maintain Crew schedules to ensure key dates are not missed. Flag up issues well in advance where we have potential late delivery / payment issues and involve relevant parties as early as possible. Research and document slipped deliveries and inform Head office departments. Check delivery paperwork, investigate and report on discrepancies. Understand Customs requirements for import and duty payment.
- General: Work very closely with senior management to ensure excellent logistical performance. Support Logistics team when required, covering holidays. Be influential in updating procedures within the team and suppliers. Support with loading and unloading vehicles from the HO warehouse when necessary.
Skills and Experience:
- Essential: Strong levels of communication and interpersonal skills. Good Microsoft Excel skills. Excellent organisational skills. Capable of working to tight deadlines. Ability to prioritise and work well under pressure. Dedicated and responsible approach to job role. Ability to work both independently and within a small team. Previous experience of working within a similar administrative role. High degree of accuracy and attention to detail.
- Desirable: Experience within import / logistics. Strong understanding of retail environment. An understanding of the principles of freight forwarding and critical path.
What we can offer you:
- Staff Discount (60%)
- Pension scheme
- Hybrid working (3 days in the office, 2 from home)
- Refer a Friend scheme
- Training and career development
- Supportive and rewarding culture
Inbound Freight Admin employer: Crew Clothing Company
Contact Detail:
Crew Clothing Company Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Inbound Freight Admin
✨Tip Number 1
Network like a pro! Reach out to people in the logistics and supply chain industry. Use LinkedIn to connect with current employees at companies you're interested in, and don't be shy about asking for informational interviews. It’s all about making those connections!
✨Tip Number 2
Prepare for the interview by knowing your stuff! Research the company’s supply chain processes and be ready to discuss how your skills can help them improve their delivery schedules. Show them you’re not just another candidate; you’re the one they need!
✨Tip Number 3
Practice makes perfect! Get a friend or family member to do a mock interview with you. Focus on common questions related to logistics and administration, and make sure you can articulate your experience clearly. Confidence is key!
✨Tip Number 4
Don’t forget to follow up! After your interview, send a thank-you email to express your appreciation for the opportunity. It’s a great way to keep yourself top of mind and show that you’re genuinely interested in the role.
We think you need these skills to ace Inbound Freight Admin
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Inbound Freight Admin role. Highlight your experience in supply chain management and any relevant skills, like your Excel prowess and organisational abilities. We want to see how you can fit into our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about logistics and how your previous experiences make you the perfect fit for this role. Don’t forget to mention your ability to work under pressure and meet tight deadlines.
Show Off Your Communication Skills: Since this role involves liaising with various teams and suppliers, make sure to showcase your strong communication skills in your application. We love candidates who can convey their thoughts clearly and effectively, so let that shine through!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining the StudySmarter family!
How to prepare for a job interview at Crew Clothing Company
✨Know Your Supply Chain Basics
Before the interview, brush up on your knowledge of supply chain management and logistics. Understand key terms like critical path, freight forwarding, and delivery schedules. This will show that you’re not just familiar with the role but genuinely interested in how it fits into the bigger picture.
✨Showcase Your Communication Skills
Since this role involves liaising with various teams and suppliers, be prepared to discuss examples of how you've effectively communicated in past roles. Think of specific situations where your communication made a difference, whether it was resolving a delay or coordinating with multiple parties.
✨Demonstrate Your Organisational Skills
Bring examples of how you’ve managed tight deadlines and prioritised tasks in previous jobs. You might want to prepare a brief story about a time when you successfully juggled multiple responsibilities, as this will highlight your ability to stay organised under pressure.
✨Prepare Questions About the Role
Have a few thoughtful questions ready to ask at the end of the interview. This could be about the team dynamics, the tools they use for tracking shipments, or how they handle peak periods. It shows that you’re engaged and eager to understand how you can contribute to their success.
