Commercial Assistant in Addlestone, Surrey

Crest Nicholson has been building new homes for over 60 years and is firmly established as a leading developer with a passion for not just building homes, but creating vibrant sustainable communities. A new opportunity for a Commercial Assistant role has arisen in Crest Nicholson's South Division based out of their Addlestone division.

As Commercial Assistant, part of your responsibility will be to deliver efficient, customer-focused, professional administration support to the Commercial department with particular emphasis on the payment of sub-contractors and suppliers.

Duties include:

• Setup, Account Management, Payment Processing, Support, Documentation, Compliance and Meetings
• Managing new supplier/subcontractor set ups, collating documents, issuing Framework Agreements and updating expired documents.
• Managing some Subcontractor accounts directly.
• Take the lead role regarding frameworks for new Subbies & Suppliers.
• Ensure all Group Purchasing Agreements, Mandatory Trading Agreements & Group Rebates are always current & complete.
• Have an eye for detail to proofread all documents & ensure consistency & accuracy in documentation.
• Raising subcontractor and supplier orders and submitting invoices/applications for payment.
• Working closely with Surveyors to ensure all payments are dealt with promptly.
• Paying subcontractors and raising BACS/Faster Payment Requests.
• Issuing payment certificates to Subcontractors.
• Managing service bills and Sales Extras – Payments/Orders for all sales extras.
• In the absence of the Input Clerk, deal with retention releases.
• Bought Ledger – Assist with queries, payments for suppliers.
• Assist with all Finance queries i.e. Refunds, VAT queries.
• Attend CS Meetings as required & pick up all CRM defect orders within 140 days.
• Dealing with queries via telephone and email for the department.
• Develop & maintain professional, effective working relationships with suppliers, subcontractors & internal/external personnel.
• Onboarding plans for new employees into the department.
• Collect departmental post from facilities and check reception for deliveries.
• Deal with incoming calls from main switchboard number and check voicemail area regularly.
• Manage the telephone list for the department with changes and site allocations.
• Manage departmental calendar meetings along with the set business calendar meetings.
• Greet visitors to the office for the department.
• Administrative support to the Commercial Director and Team.
• Diary management for Commercial Director.
• Assist with the collating of the Commercial Director’s board papers for the monthly Board Meetings.
• Updating subcontractor databases and contact lists.
• Manage the Teams holiday, sickness and other absence for Commercial Director.
• Key in expenses for Commercial Director.
• Maintain filing systems and archiving.

Essential Qualifications/Attributes:

• Organisational/Administration background.
• IT literate including MS Word, Excel and Outlook (COINS system preferred).
• Worked in a time-critical environment.
• Worked in a team environment ideally within Commercial or Finance.
• Competent in Microsoft Office and able to learn new business systems.
• Full driving licence held.
• Ability to learn and operate relevant IT and procedural systems.
• Honesty, reliability and enthusiasm.
• Ability to work under pressure and to deadlines.
• Strong administrative and organisational skills, ability to multitask and prioritise workloads.
• Team working and attention to detail.
• Communication Skills and Motivation.

The Company:

Crest Nicholson is a leading developer of quality homes and thriving, sustainable communities. We create great places for our customers to live, selecting desirable locations for our developments and taking a holistic approach to the design of our homes and their surroundings.

As an employer of choice, we offer an extensive range of benefits, including:

• Competitive Salary
• Company Bonus Scheme
• Private pension
• 25 days' annual leave
• Cycle to work scheme
• Share save scheme
• Gym membership discounts

We are an inclusive employer; the Company will consider flexible working requests for all roles. We seek to be an ethical and progressive employer which encourages a culture of openness, creativity and continuous professional development.