Executive Assistant in Glasgow

Role: Executive Assistant Location: Glasgow (Hybrid) Salary: £35,000 - £38,000 per annum Job Type: Full Time | Permanent Are you an experienced Executive Assistant who thrives in a fast-paced, professional environment? Do you enjoy being the trusted right hand to senior leaders, managing competing priorities while ensuring everything runs seamlessly behind the scenes? We're working with a highly respected organisation looking to appoint an experienced Executive Assistant to support a senior executive. This is a varied and rewarding role where you'll become an integral part of the leadership team, providing high-level administrative support, coordinating key business activities and ensuring the smooth day-to-day operation of a busy executive office. This is a business that genuinely values its people, with a supportive team culture and a clear focus on development and progression. You'll be joining an organisation where your contribution will be recognised and where there is genuine opportunity to build a long-term career. The Role As Executive Assistant, you'll provide confidential, proactive and highly organised support to a senior executive, ensuring priorities are effectively managed and business objectives are delivered. Key responsibilities include: • Managing a busy and ever-changing diary, scheduling meetings and coordinating appointments. • Proactively managing email correspondence, prioritising actions and ensuring deadlines are met. • Coordinating domestic travel arrangements, accommodation and meeting logistics. • Organising board, committee and departmental meetings, including room bookings, catering and preparation of meeting packs. • Taking accurate minutes during meetings and monitoring follow-up actions. • Maintaining departmental action trackers and ensuring progress against key deadlines. • Drafting, proofreading and formatting reports, presentations and business documentation. • Conducting research and preparing briefing papers for projects and meetings. • Processing expenses and maintaining accurate records. • Acting as the first point of contact for internal and external stakeholders. • Building strong working relationships with senior leaders across the organisation. • Providing additional support to the wider Executive Team when required. • Offering cover for colleagues during periods of annual leave or absence. Essential Skills & Experience • Previous experience as an Executive Assistant, Personal Assistant or Senior Administrator supporting executive-level stakeholders. • Outstanding organisational skills with the ability to manage multiple priorities simultaneously. • Experience managing complex diaries and coordinating executive schedules. • Strong minute-taking and meeting coordination experience. • Excellent written and verbal communication skills. • Advanced Microsoft Office skills, including Outlook, Word, Excel and PowerPoint. • High levels of discretion with experience handling confidential information. • Strong attention to detail with excellent proofreading and document preparation skills. • Ability to work independently using initiative while remaining a collaborative team member. The Ideal Candidate Will Also • Be proactive and solutions-focused. • Be confident communicating with stakeholders at all levels of an organisation. • Have excellent planning and forward-thinking skills. • Remain calm under pressure while managing changing priorities. • Be highly dependable, adaptable and professional. • Take pride in delivering an exceptional level of executive support. What's On Offer • Salary between £35,000 and £38,000 depending on experience. • Hybrid working based in Glasgow. • A varied and highly visible Executive Assistant position supporting senior leadership. • Excellent opportunities for career development. • A supportive and collaborative working environment. • Comprehensive employee benefits package