HR Operations Intern - Data-Driven & Compliance-Focused

Job Summary

The HR Operations Intern is responsible for supporting all aspects of HR Operations, reporting to the managers within the HR operations function to ensure compliance and exceptional service delivery. The intern ensures accurate and timely data entry and documentation of all employee life cycle events, resolves HR Operations related queries and provides accurate and insightful process management.

Key Responsibilities

• Ensure highest standards of BAU delivery in the allocated HR Operations activities, including timely and correct data inputs, documentation, reconciliation, invoice processing, and others such as contracts, screening, onboarding, right to work checks, probation, leaver letters, references, record creation/updation in HR system, international mobility, holidays, regulatory activities, internal audit and governance, benefits, invoicing, offboarding, etc.
• Prepare HR documentation following GDPR guidelines and upload on HR systems accurately and efficiently.
• Process HR actions on various HR systems and update trackers timely, accurately & efficiently.
• Ensure that respective process maps are up-to-date, correct and are followed.
• Ensure that 4‑eye checks are embedded, implemented and followed in all processes.
• Be the first line of support on HR Operations related HR queries and ensure timely resolution and/or escalation if required.
• Establish yourself as a subject‑matter expert for all the allocated HR Operations areas. Identify areas for improvement in HR operations and recommend solutions.
• Ensure satisfactory and timely closure of audit or risk management points; put in place mitigants as needed and follow up as required.
• Coordinate & liaise with HRIS, HRBPs, Tax, ER, Legal & Compliance, Risk Mobility, Regional HR, overseas managers, vendors for ongoing cases, clarifications, etc. as and when required.

Systems

• Ensure accurate and timely data entry of employee data in HR systems and upload all relevant documentation.
• Process accurate and timely changes such as cost centre movements, job title changes, etc.
• Implement controls such as 4‑eye checks and monthly report reconciliation on all processes to ensure data quality and accuracy (employment documents, right to work, probations, screening results, certifications, etc.).
• Maintain accurate HR reports to help identify and prevent potential errors or delays.

Payroll

• Support the processing of the monthly payroll by ensuring correct payroll inputs.
• Ensure diligent time‑management is adhered to in keeping to the payroll timetable and schedule.
• Resolve payroll‑related queries from employees and the payroll team in a timely manner.

Projects

• Actively participate and contribute to the allocated projects within HR and contribute to the HR roadmap.
• Understand and gain knowledge in other areas of HR Operations.

Candidate Criteria

• Minimal education level: Below secondary leaving certificate / GCSE
• Academic qualification / Speciality: HR related professional qualification or similar
• Experience: Desirable: Experience in HR administration
• Essential skills: Accuracy and high attention to detail; good team‑working; delivery focused and customer service orientated; communication and relationship building skills.
• Desirable skills: Strong analytical skills.
• Essential technical skills: MS‑Word, Excel, PowerPoint.
• Desirable technical skills: MS‑Visio.

Location

Europe, United Kingdom – London