At a Glance
- Tasks: Coordinate creative projects, manage client communications, and ensure smooth project execution.
- Company: Dynamic agency specialising in branding and packaging for the spirits industry.
- Benefits: Competitive salary, benefits package, and opportunities for career advancement.
- Other info: Fast-paced atmosphere with a focus on creativity and collaboration.
- Why this job: Kickstart your career in a creative environment with mentorship towards client management roles.
- Qualifications: 1-3 years in admin or client-facing roles; passion for design and spirits is a plus.
The predicted salary is between 45000 - 50000 £ per year.
Compensation: £45,000 - 50,000 annually, plus benefits
The Project Coordinator is the administrative backbone of our client work and a visible, client-facing member of the team. You will keep projects organised and moving, prepare the materials that clients see first, and make sure every engagement starts and runs smoothly. You will work closely with Creative Directors, Designers, and Client Managers, and you will be a familiar voice to the founders, brand directors, and marketing leads we serve. This role is designed as a springboard. Project Coordinators who thrive here are mentored toward Client Manager, owning relationships and project outcomes of their own.
What You'll Do
- Client communication and scheduling: Serve as a day-to-day point of contact for clients on logistics, timelines, and deliverables; schedule and coordinate client meetings, creative reviews, and internal working sessions across time zones; prepare agendas, take clear notes, and circulate action items and next steps after meetings.
- Presentations and decks: Build and format client presentation decks, including concept reviews, project updates, and proposals; work with the creative team to assemble artwork, mockups, and copy into polished, on-brand slides; maintain a comprehensive library of past presentations.
- Contracts and documentation: Under the direction of the COO, draft and send NDAs and track them through to signature; draft scopes of work and contracts from approved templates and project details, routing them to the Account Managers for scope review and the COO for legal review; maintain accurate project files, including versions, approvals, and signed documents.
- Project administration: Track project timelines, milestones, and deliverables; flag risks and delays early; support budget tracking, change orders, and invoicing coordination with Finance; keep project management tools current and make sure the team has what it needs to hit deadlines; maintain the agency's asset library, font and image licensing records, and archive of finished work.
- Travel and logistics: Plan and book travel for team members and clients, including flights, lodging, and ground transport; coordinate logistics for distillery visits, press checks, print and packaging vendor visits, tastings, and trade events; manage itineraries, expense reports, and shipping of samples and prototypes.
- Competition Entries: Own the agency's annual awards calendar (e.g., The One Show, D&AD, Pentawards, Dieline Awards, ADC), tracking early-bird and final deadlines; work with creative and strategy leads to shortlist eligible work and confirm client approvals and permissions to enter; gather and organize entry materials: case study films, boards, imagery, credits and written submissions; draft and edit entry write-ups with the creative and strategy teams, adapting to each show's category rules and word counts; manage entry budgets, fees and physical shipments of packaging and printed pieces; track results and maintain an awards archive; coordinate announcements with marketing and new business.
What You Bring
Required:
- 1 to 3 years of experience in an administrative, coordination, or client-facing role (design, branding, packaging, agency is a must, hospitality, or luxury goods a plus).
- Interest in and knowledge of spirits, craft beverage, and packaging.
- Excellent written and verbal communication; polished, warm, and professional with clients.
- Exceptional organization and attention to detail, with the ability to juggle several projects at once.
- Strong skills in Slides or Keynote and Google Workspace and Microsoft Office.
- Reliable in handling confidential information and sensitive documents.
- A proactive, resourceful approach: you anticipate needs instead of waiting to be asked.
Nice to have:
- Familiarity with contracts, scopes of work, or NDAs.
- Experience with project management tools.
- Basic design sensibility and an eye for presentation quality.
Creative Project Coordinator in London employer: Creative Recruitment
Creative Recruitment is an excellent employer for aspiring designers, offering a dynamic work environment in London that fosters creativity and collaboration. With a focus on high-output campaigns, employees benefit from hybrid working arrangements, ample opportunities for professional growth, and the chance to work alongside a talented creative team on impactful projects. Join us to elevate your design career in a supportive and fast-paced atmosphere.
StudySmarter Expert Advice🤫
We think this is how you could land Creative Project Coordinator in London
✨Show Your Creative Side
In marketing communications, standing out is key. Get creative with your application! Consider designing a mini-campaign or pitch that highlights your skills and understanding of the brand. Tailor it for Creative Recruitment and show them what you can bring to the table.
✨Engage in Marketing Communities
Get involved in local or online marketing communications groups. Check out platforms like Meetup for events and workshops. Networking here can lead to hidden job openings and valuable insights into the industry trends—this is where we often discover what companies like Creative Recruitment are looking for.
✨Leverage Social Media
Use platforms like LinkedIn and Twitter to showcase your passion for marketing communications. Share insights, articles, and your own content that resonates with the industry. Tagging or interacting with Creative Recruitment on these platforms can catch the eye of recruiters and show you're genuinely interested in them.
✨Attend Industry Events
Keep an eye out for marketing conferences and workshops. These are great places to meet potential employers face-to-face and make connections that could land you a full-time role at Creative Recruitment. Bring your business cards and be prepared to chat about how you can contribute!
We think you need these skills to ace Creative Project Coordinator in London
Some tips for your application 🫡
Craft an Impactful Cover Letter:Your cover letter is your chance to shine! Focus on your passion for marketing communications and how your previous experiences can benefit Creative Recruitment. Make sure to mention specific campaigns or projects you’ve worked on that showcase your creativity and strategic thinking.
Showcase Your Writing Skills:As you're diving into a marketing communications role, your writing ability is crucial. Include samples of your work, like blog posts, press releases, or social media campaigns in your application. This lets us see your style and how you engage with different audiences.
Tailor Your CV to Marketing:Your CV should highlight relevant marketing skills and experiences! Include specific tools or platforms you’ve used, like Google Analytics or social media management software. Mention any certifications or workshops related to marketing that you've completed – they can give you an edge!
Demonstrate Your Understanding of Creative Recruitment:Show us that you’ve done your homework! In your application, briefly mention what you admire about Creative Recruitment’s marketing approach or any recent campaigns that caught your attention. This can reveal your enthusiasm for the role and your genuine interest in joining our team!
How to prepare for a job interview at Creative Recruitment
✨Showcase Your Creative Campaigns
Get ready to flaunt your portfolio! Include examples of previous marketing campaigns you've worked on, especially those that showcase your creativity and strategy. Recruiters at Creative Recruitment will be keen to see how you conceptualise and execute campaigns, so highlight any measurable outcomes to back up your claims.
✨Know Your Digital Tools Inside Out
If you’re heading into a marketing-communications role, make sure you're comfortable discussing key digital marketing tools like Google Analytics, HubSpot, or Hootsuite. Expect some technical questions about how you've used these tools in the past, as they'll want to gauge your hands-on experience and how you analyse data to drive marketing decisions.
✨Be Ready for Scenario-Based Questions
At Creative Recruitment, they may throw some scenario-based questions your way, aimed at testing your problem-solving skills in real-life marketing situations. Think through potential challenges you’ve faced, how you navigated them, and be prepared to discuss your thought process and outcome.
✨Demonstrate Your Passion for Marketing
As you’re applying for a full-time position, show that you're not just looking for a job, but a career in marketing. Talk about the latest trends in marketing communications, your favourite campaigns, and why they inspire you. Your enthusiasm can really make you stand out and demonstrate that you’re committed to growing within the field.
