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- Tasks: Support the leadership team with diary management, travel bookings, and meeting organisation.
- Company: Join Havas Lynx, a leading global healthcare advertising agency.
- Benefits: Enjoy hybrid working, 28 days holiday, and extensive learning opportunities.
- Why this job: Make a real impact in healthcare communications while growing your career.
- Qualifications: 7+ years EA experience, strong organisational skills, and knowledge of financial reports.
- Other info: Dynamic environment with a focus on employee wellbeing and development.
The predicted salary is between 36000 - 60000 £ per year.
Are you passionate about creating advertising that not only informs but also transforms lives within the healthcare sector? At Havas Lynx, a global advertising agency at the forefront of healthcare communications, we combine unmatched creativity, extensive expertise, and a deep understanding of the pharmaceutical and healthcare field. Our communications resonate deeply with audiences and adhere to the highest standards of healthcare advertising. Committed to driving meaningful change—a change built on a foundation of rich experience, inspired by innovation, and confirmed through our proven track record—we work in close partnership with healthcare professionals, patients, carers, and leading pharmaceutical brands to navigate the complex challenges of today's healthcare landscape. Our approach blends strategic insights and deep scientific acumen with cutting-edge creativity and digital innovation, crafting campaigns and solutions that significantly improve people's lives.
We’re a team of over 400+ people in Manchester and London, with a history spanning over 35 years and an ever-evolving future. Please note that this role is based in London, and our current hybrid working arrangement requires office attendance on Mondays, Tuesdays, and Thursdays.
As an Executive Assistant, you will provide everyday support to the team across a wide variety of areas. You will be adaptable to the busy and changing priorities of the Leadership Team (LT) and Executive Leadership Team (ELT), as well as thinking ahead to pre-empt issues before they arise. You will offer support to internal teams and embody Havas Lynx ethos to deliver an excellent service to the team and clients.
What you can expect to be doing:
- Diary management for senior team and others as required.
- Proactively manage priorities and clashes, to include pitch planning and negotiation between other Havas agencies.
- Travel bookings: book train travel and UK hotels for the whole team and liaise effectively with the Travel team for overseas bookings.
- Drive efficiency and cost saving by pushing for early bookings.
- Event and meeting organisation: responsible for smooth running of all internal and external meetings (e.g., slides, room set up, checking VC/technology, ordering lunch).
- Prepare and attend meetings, capturing minutes and following up on decisions and actions.
- Expenses: monthly processing of personal payments and corporate cards for senior team (ELT, LT, Group Account Directors, Senior Account Directors, Account Directors).
- Work with the Facilities team to ensure the office is a presentable and welcoming environment.
- Proactively flagging any issues with the workspace that could cause an issue for colleagues.
- Support with the completion of timesheets.
- Build strong, positive relationships and be a trusted point of contact for any queries, escalating where appropriate.
- Ensure the correct people participate in required conversations, striving to improve communication across the team.
- Understand Havas Lynx ethos and deliver a high standard of service to all stakeholders.
- Understand the company structure and build relationships with all employees, tailoring approach where appropriate.
This role could be a great fit for you if:
- You have 7+ years’ experience in an EA role ideally working in an agency environment.
- Knowledge of financial reports and ability to keep on top of expenses across a range of teams.
- Highly organised and able to effectively manage own diary, along with senior colleagues’ diaries.
- Ability to manage a number of stakeholder diaries including the CEO.
- Ideally, you have experience working with Generative AI tools and data, along with AI certifications from platforms such as Coursera, Section AI, or LinkedIn Learning.
What you can expect from us:
- A supportive and challenging environment in which you will have the opportunity to learn, grow, and make an impact that matters.
- Hybrid Working – 3 days in the office (flexible working options are available for in-office days).
- Starting holiday allowance of 28 days annual leave + Bank Holidays, with increasing allowance connected to length of service.
- Option to buy, carry or sell holidays.
- Early Friday finish throughout the year.
- Seasonal working hours.
- Enhanced family leave, pay and return to work benefit scheme.
- Extensive L&D support.
- Sabbatical opportunities.
- Season ticket interest free loans for travel.
- Cycle to work scheme.
- Life insurance (4x salary).
- Company pension scheme.
- Fully compensated company events.
- Volunteer days.
- Wellbeing programme including sports clubs, discounted gym memberships, free onsite flu vaccinations, extended lunch breaks on Wellness Wednesdays and much more.
- 24/7 access to a free, confidential and independent Employee Assistance Programme.
Get in touch to find out how we can make an impact that matters together.
Executive Assistant - 12 month FTC in London employer: Creative Lynx Ltd
Contact Detail:
Creative Lynx Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant - 12 month FTC in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the healthcare and advertising sectors. Attend industry events or webinars, and don’t be shy about introducing yourself. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching Havas Lynx and its ethos. Understand their recent campaigns and how they impact the healthcare sector. This will show your genuine interest and help you stand out as a candidate who’s ready to contribute.
✨Tip Number 3
Practice your interview skills with a friend or mentor. Focus on articulating your experience in diary management, travel bookings, and event organisation. The more comfortable you are, the better you’ll perform when it counts!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining the Havas Lynx team and contributing to meaningful change in healthcare communications.
We think you need these skills to ace Executive Assistant - 12 month FTC in London
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to reflect the specific skills and experiences that align with the Executive Assistant role. Highlight your experience in diary management and stakeholder communication, as these are key for us at Havas Lynx.
Showcase Your Organisational Skills: We love a well-organised application! Use bullet points to clearly outline your relevant experience and achievements. This will help us see how you can manage busy schedules and priorities effectively.
Be Authentic: Let your personality shine through in your application. We value authenticity and want to get a sense of who you are beyond your qualifications. Share a bit about why you're passionate about the healthcare sector and how you can contribute to our mission.
Apply Through Our Website: For the best chance of success, make sure to submit your application through our official website. This way, we can easily track your application and ensure it reaches the right people in our team!
How to prepare for a job interview at Creative Lynx Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant role and its responsibilities. Familiarise yourself with diary management, travel bookings, and event organisation, as these are key aspects of the job. This will help you answer questions confidently and demonstrate your suitability for the position.
✨Showcase Your Organisational Skills
During the interview, be ready to discuss specific examples of how you've managed multiple priorities in previous roles. Highlight your ability to pre-empt issues and keep everything running smoothly, as this is crucial for supporting the Leadership Team effectively.
✨Familiarise Yourself with Havas Lynx
Research Havas Lynx and their ethos before the interview. Understand their approach to healthcare communications and be prepared to discuss how your values align with theirs. This shows genuine interest and helps you connect with the interviewers on a deeper level.
✨Prepare Questions to Ask
Have a few thoughtful questions ready to ask at the end of the interview. This could be about the team dynamics, the company culture, or how success is measured in the role. It demonstrates your enthusiasm and helps you gauge if the company is the right fit for you.
