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- Tasks: Support Senior Legal Counsel with admin tasks, diary management, and project work.
- Company: Join CAA, a leading agency in entertainment and sports, known for its collaborative culture.
- Benefits: Enjoy a dynamic work environment with opportunities for growth and creativity.
- Why this job: Be part of a diverse team that shapes culture and inspires the world.
- Qualifications: Previous PA or EA experience preferred; strong organisational skills and a positive attitude required.
- Other info: Ideal for those who thrive in fast-paced settings and enjoy multitasking.
The predicted salary is between 36000 - 60000 £ per year.
THE AGENCY Creative Artists Agency (CAA) is the leading entertainment and sports agency, with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, media finance, consumer investing, fashion, trademark licensing, and philanthropy. Distinguished by its culture of collaboration and exceptional client service, CAA’s diverse workforce identifies, innovates, and amplifies opportunities for the people and organisations that shape culture and inspire the world.
OVERVIEW We are looking for a highly organised and motivated Assistant to support the Executives in the Office of the Chief Legal Officer (OCLO), Employment Legal team. The role manages the office for a busy Senior Legal Counsel and supports Employment Legal counsel and requires an individual who has strong organisational skills, the ability to multi-task, and is personable by nature. This is a fantastic opportunity to be a part of a growing, creative, and matrixed organisation, supporting an international leader.
This role will be responsible for administration and support including diary management, meeting and conference call bookings, travel arrangements and expenses, as well as ad-hoc project work to support the OCLO team.
- Act as a first point of contact: dealing with correspondence and phone calls
- Administrative support for the Employment Legal team (and wider OCLO team when needed)
- Diary management, meeting, and conference call bookings, inclusive of relevant reminders
- Travel arrangements and all expenses
- Liaise with internal and external stakeholders as appropriate
- Preparing presentations and supporting the OCLO with prep for global meetings
- Draft, redline and edit highly confidential legal documents
- Document management
- Take notes at meetings if required, preparing the minutes as and when needed
- General assistance to the team with ongoing projects for our OCLO team
- Providing general support to the Senior Legal Counsel to support them in their day-to-day work
- Organise and update hard copy files, ensuring all relevant documents are within reach.
- Organise and maintain high-volume calendars, creating efficiency and balance in daily/weekly/monthly schedules.
- Handle internal and external requests for time, utilizing strong judgment in prioritization and flexibility to meet scheduling changes and shifting priorities
- Anticipate needs, problem-solve for challenges, and manage emerging issues in a proactive manner
- Provide in office coordination for large meetings, lunches and team meetings
- Coordinate heavy and complex travel including all associated logistics
QUALIFICATIONS/REQUIREMENTS Strong organisational and time management skills, with excellent attention to detail. Must have previous PA or EA experience, in a corporate/professional services environment would be advantageous but not essential. Professional manner with a positive “can do” attitude. Ability to prioritise and multitask with a busy workload. Proficient in Microsoft Office, including Word, PowerPoint, Excel & Teams. Ability to thrive in a fast-paced environment. Excellent verbal and written communication skills. Confidential and discrete approach, and strong work ethic.
EA to Senior Employment Counsel employer: Creative Artists Agency
Contact Detail:
Creative Artists Agency Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land EA to Senior Employment Counsel
✨Tip Number 1
Familiarise yourself with the legal industry and the specific role of an Executive Assistant in a legal context. Understanding the nuances of legal terminology and processes will help you stand out during interviews.
✨Tip Number 2
Network with professionals in the legal field, especially those who work as EAs or PAs. Attend industry events or join relevant online forums to gain insights and potentially get referrals for the position.
✨Tip Number 3
Demonstrate your organisational skills by preparing a mock calendar or travel itinerary for a busy executive. This practical example can showcase your ability to manage complex schedules effectively.
✨Tip Number 4
Research Creative Artists Agency (CAA) and their culture. Tailor your approach to reflect their values of collaboration and exceptional client service, showing that you are a good fit for their team.
We think you need these skills to ace EA to Senior Employment Counsel
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, particularly any previous PA or EA roles. Emphasise your organisational skills and ability to manage multiple tasks, as these are crucial for the role.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the position and the company. Mention specific skills that align with the job description, such as diary management and document handling, to demonstrate your fit for the role.
Highlight Communication Skills: Since excellent verbal and written communication skills are essential, provide examples in your application of how you've effectively communicated in previous roles, especially in high-pressure environments.
Showcase Problem-Solving Abilities: In your application, include instances where you've anticipated needs or solved challenges proactively. This will illustrate your ability to thrive in a fast-paced environment, which is key for this position.
How to prepare for a job interview at Creative Artists Agency
✨Showcase Your Organisational Skills
Since the role requires strong organisational abilities, be prepared to discuss specific examples from your past experiences where you successfully managed multiple tasks or projects. Highlight how you prioritised your workload and maintained attention to detail.
✨Demonstrate Your Communication Skills
As you'll be liaising with various stakeholders, it's crucial to exhibit excellent verbal and written communication skills during the interview. Practice articulating your thoughts clearly and consider preparing a brief presentation to showcase your ability to convey information effectively.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and how you handle challenges. Prepare for scenario-based questions by thinking of situations where you had to anticipate needs or manage unexpected issues, and explain your thought process and actions.
✨Research the Company Culture
Understanding the culture at CAA is vital. Familiarise yourself with their values and recent projects. During the interview, express how your personal values align with theirs and how you can contribute positively to their collaborative environment.
