At a Glance
- Tasks: Support healthcare operations by managing procurement processes and ensuring clinics have necessary products.
- Company: Join a leading international group of fertility specialists dedicated to innovative reproductive healthcare.
- Benefits: Competitive salary, professional development, and the chance to make a real impact in healthcare.
- Other info: Dynamic role with opportunities for growth and collaboration across international teams.
- Why this job: Be part of a mission-driven team improving patient care through efficient procurement strategies.
- Qualifications: Bachelor’s degree and 3+ years of procurement experience, preferably in healthcare or IVF.
The predicted salary is between 37800 - 46200 £ per year.
We are part of a leading international group of fertility specialists, including CREATE Fertility and IVI London, providing world-class reproductive healthcare across the UK.
Our clinics are at the forefront of innovation, offering Natural and Mild IVF meaning, gentler, safer approaches that use little to no fertility medication alongside a full range of advanced treatments, including IVF, IUI, ICSI and fertility preservation.
Together, we are committed to evidence-based treatments, cutting-edge technology and personalised, patient-focused care helping to give every patient the best possible chance of success.
JOB PURPOSE
The Procurement Specialist (Northern Europe) will support our healthcare and IVF operations across the UK and Nordic regions, ensuring clinics have access to the products and services they need while driving cost efficiencies and compliance.
This role will focus primarily on local procurement (approximately 90% of the time) and contribute to global procurement initiatives (approximately 10%).
The ideal candidate is detail-oriented, analytical and experienced in end-to-end procurement processes, with familiarity in healthcare or IVF supply markets.
DUTIES AND OBJECTIVES
The Procurement Specialist plays a critical role in the Procurement team, enabling operational efficiency and supporting business growth.
Key Responsibilities
- Maintain Product/Service Catalogues: Keep master catalogs of approved products and services up-to-date, ensuring clinics can easily access standard items and pricing.
- Purchase Order Oversight: Review and approve purchase order requests in the ERP system, verifying compliance with procurement policies.
- Support Incident Resolution: Act as the escalation point for procurement-related issues at clinics, resolving urgent stock-outs, quality problems, or delivery delays swiftly.
- Monitor Procurement KPIs: Track, analyse and report key procurement performance indicators to measure effectiveness and identify improvement opportunities.
- Identify Category Opportunities: Evaluate local spending categories for cost savings, vendor consolidation, or value improvements.
- Lead Specification Standardization: Harmonize product and service specifications across clinics to improve quality consistency and leverage group purchasing.
- Execute Supplier Sourcing: Conduct end-to-end sourcing initiatives, including market research, RFP/RFQ preparation, supplier negotiation, and contracting.
- Assess Vendor Performance: Monitor supplier performance and develop improvement plans as needed.
- Contribute to Global Initiatives: Collaborate with the global procurement team to ensure local activities align with global strategy.
- Governance and Compliance: Participate in procurement governance forums, tender committees, and contract review meetings; uphold approval workflows and procurement policies.
Performance Objectives
- Maintain accurate and accessible product/service catalogues for clinics.
- Ensure 100% compliance of purchase orders with approval workflows.
- Resolve procurement incidents within defined SLA targets.
- Achieve measurable savings or value improvements in local procurement categories.
- Standardize key specifications across multiple sites to optimize quality and costs.
- Support global procurement initiatives with timely and accurate local insights.
Collaboration and Communication
- Work closely with clinic managers, finance and operational teams.
- Liaise with local and international suppliers.
- Participate in regional and global procurement meetings.
- Coordinate with internal stakeholders to ensure smooth procurement processes across all clinics.
- Stay updated with procurement trends, tools, and best practices.
- Identify opportunities for process improvements and efficiencies.
- KEY RESULTS / KPIs
- Up-to-date and accessible product/service catalogs.
- Timely approval and processing of purchase orders.
- Supplier performance meets agreed service levels.
- Procurement KPIs (e. g., savings, compliance rates) are achieved.
- Successful completion of sourcing initiatives.
- Contribution to global procurement projects aligned with strategy.
QUALIFICATIONS
- Bachelor’s degree in Business, Supply Chain Management, or a related field (or equivalent experience).
- Several years (3+ preferred) of procurement or purchasing experience, ideally in healthcare, IVF, or laboratory/medical supplies.
EXPERIENCE / PERSONAL EXPECTATION
Experience
- Proven track record in end-to-end procurement processes.
- Experience in international or multi-site operations is highly desirable.
- Familiarity with the healthcare or IVF supply market is advantageous.
Technical Skills
- Proficiency with ERP/E-procurement systems (e. g., Microsoft Dynamics 365 Navision/Business Central).
- Spend analysis and reporting using dashboards or “spend cubes.”
- Supplier performance tracking and vendor database management.
- Experience with e-auctions, online tendering, and catalogue management systems.
Preferred Practical Skills
- Negotiation skills to secure favourable terms.
- Knowledge of procurement governance and compliance procedures.
- Ability to standardize specifications across multiple sites.
- Analytical skills to interpret spend data and drive decisions.
Leadership / Personal Skills
- Organised, detail-oriented and self-driven.
- Ability to manage multiple priorities across countries.
- Strong problem-solving skills and calm under pressure.
- Collaborative mindset, capable of working with internal stakeholders and suppliers internationally.
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Procurement Specialist in London employer: CREATE Fertility
CREATE Fertility in Wilmslow offers an exceptional work environment for a Senior IVF & Reproductive Medicine Consultant, where you will be part of a dedicated team committed to delivering outstanding patient care. With a focus on employee growth, the clinic provides opportunities for professional development alongside attractive benefits such as private healthcare and a pension scheme, ensuring a rewarding career in a supportive culture that values your contributions.
StudySmarter Expert Advice🤫
We think this is how you could land Procurement Specialist in London
✨Get Savvy with Industry Perks
Join procurement and purchasing forums or groups where pros hang out, like CIPS (Chartered Institute of Procurement & Supply). They'll share the inside scoop on job openings that might not show up on traditional job boards!
✨Show Off Your Skills
Consider creating a portfolio that outlines your achievements in procurement, like cost-saving initiatives or supplier management strategies. Having tangible evidence of your skills can really set you apart when applying to companies like CREATE Fertility.
✨Tap into Your Network
Leverage LinkedIn to connect with professionals in procurement—follow relevant hashtags, join groups, and engage in discussions. This is a great way to get noticed by potential employers before they even post a job!
✨Keep Your Eyes on Job Boards
With full-time positions, timing can be everything. Set alerts on job boards specifically for procurement roles. Don't wait for a job posting to close; apply through our website as soon as you see a fit—being proactive can give you the edge!
We think you need these skills to ace Procurement Specialist in London
Some tips for your application 🫡
Show Off Your Procurement Know-How:When you're crafting your CV, make sure to highlight any procurement-specific skills you've got. Talk about your experience with supplier negotiations, cost analysis, or inventory management. If you’ve used software like SAP or Oracle, don’t forget to mention that too – it shows you know your way around the tech side of things!
Quantify Your Achievements:In procurement, numbers matter. Use your CV and cover letter to showcase any quantifiable achievements you've made in reducing costs or improving efficiencies. For example, mentioning that you helped save 20% on purchasing costs last year is way more impressive than just saying you managed the budget!
Tailor Your Cover Letter to CREATE Fertility:Your cover letter should read like you’re chatting directly to CREATE Fertility. Research the company’s procurement strategy, mention how your skills align with their goals, and share your enthusiasm for contributing to their success. This personal touch can really set you apart from the crowd!
Professional Certs Can Go a Long Way:If you've got any procurement-related certifications, such as CIPS or APICS, make sure they're front and centre on your CV. These qualifications show you're serious about your career in procurement and are committed to continuous learning. It’s a great way to signal your expertise and dedication to potential employers like CREATE Fertility.
How to prepare for a job interview at CREATE Fertility
✨Show Off Your Negotiation Skills
In procurement, strong negotiation skills are key. Be ready to share examples of past negotiations where you've successfully saved costs or improved supplier terms. We want to hear how you approached those situations and the strategies you used to achieve positive outcomes!
✨Know Your Tools
Make sure you’re familiar with procurement software and tools commonly used in the industry, such as SAP Ariba or Coupa. Come prepared to discuss any experiences you've had with these tools or similar platforms, as we need someone who can hit the ground running at CREATE Fertility!
✨Understand Market Trends
As a procurement professional, being aware of market trends can set you apart. Brush up on recent developments in supply chain management or procurement best practices and think about how they could impact your role at CREATE Fertility. Bringing a current perspective will show your enthusiasm for the industry.
✨Demonstrate Your Team Player Attitude
A full-time position means you'll be working closely with various teams. Be prepared to discuss how you collaborate with others, manage conflicts, and build relationships with stakeholders. Sharing anecdotes about past teamwork experiences will highlight your ability to fit into CREATE Fertility's culture.
