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- Tasks: Assist in managing cryostorage and maintain accurate patient records.
- Company: Join a leading international group of fertility specialists.
- Benefits: Gain valuable experience in a supportive and innovative healthcare environment.
- Why this job: Make a real difference in patients' lives through advanced reproductive healthcare.
- Qualifications: GCSE or equivalent; experience with databases is a plus.
- Other info: Dynamic role with opportunities for personal and professional growth.
The predicted salary is between 30000 - 42000 £ per year.
About Us
We are part of a leading international group of fertility specialists, including CREATE Fertility and IVI London, providing world-class reproductive healthcare across the UK. Our clinics are at the forefront of innovation, offering Natural and Mild IVF meaning, gentler, safer approaches that use little to no fertility medication alongside a full range of advanced treatments, including IVF, IUI, ICSI and fertility preservation. Together, we are committed to evidence-based treatments, cutting-edge technology and personalised, patient-focused care helping to give every patient the best possible chance of success.
Role Purpose
The Cryostorage administrator will assist the lab team in all aspects of management of cryostorage in accordance with the Human Fertilisation and Embryology Authority (HFEA) Act and relevant professional Codes of Conduct. The Cryostorage administrator maintains full and proper records, as well as participating in data analysis, audit and research to ensure a high quality of services is provided to patients.
Duties and Objectives
- To assist in the effective day to day management of the Create/IVIRMA embryology cryostorage module with reference to consent periods, notification to patients of consent expiry, renewal of consents and discard of samples with reference to the timeframes specified by the HFEA.
- To assist in the development and running of online systems for consents renewal and payments for storage.
- To correctly and accurately enter data into the clinic database and maintain this database up to date at all times.
- To be responsible for monitoring of consent periods of samples stored in cryotanks.
- To update the database as necessary and contact patients with samples in expiry.
- To coordinate with the administration on payments for storage.
- To manage renewal of consents in appropriate timeframes taking into account the requirements of the HFEA.
- To manage cryo equipment across all sites including storage dewars, alarms, delivery of liquid nitrogen.
- To assist in cryo audits.
- To manage requests for discard including proper completion of consent forms, advisory notices, communication with patients and the final authorisation of the discard.
Other Responsibilities
- To have responsibility for the health, safety and welfare of others and to comply at all times with the requirements of the health and safety regulations.
- To ensure confidentiality at all times, only releasing confidential information obtained during the course of the employment to those acting in an official capacity and in accordance with HFEA regulations.
- To act in accordance with the Data Protection Act.
Qualifications
Educational Background: GCSE or equivalent experience. Some experience in Quality management, use of computers and database systems is desirable.
Experience / Personal Specification
To have knowledge of:
- Medical records filing system/database
- Clinic procedures where necessary
- Health and Safety at work and data protection legislation
- Human Fertilisation and Embryology Authority (HFEA)
Essential:
- Ability to prioritise effectively and manage a heavy workload.
- Good interpersonal skills.
- Excellent communication skills: verbal and written.
- Sound word processing skills.
- Ability to work under pressure.
- Ability to work with minimum supervision.
- Possess an awareness of confidentiality and ability to be discreet.
- Ability to be assertive.
Desirable:
- Knowledge of word processing packages such as Word and PowerPoint.
- Knowledge of databases.
- Knowledge of medical terminology.
- Health service experience.
- Ability to be sympathetic and empathetic.
Embryology Administrator (Cryostorage) employer: CREATE Fertility
Contact Detail:
CREATE Fertility Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Embryology Administrator (Cryostorage)
✨Tip Number 1
Network like a pro! Reach out to people in the fertility and healthcare sectors, especially those connected to CREATE Fertility and IVI London. A friendly chat can open doors that a CV just can't.
✨Tip Number 2
Prepare for the interview by knowing your stuff! Research the latest in cryostorage and HFEA regulations. Show us you’re not just passionate but also knowledgeable about the role and the industry.
✨Tip Number 3
Practice makes perfect! Get a friend to do a mock interview with you. This will help you articulate your skills and experiences clearly, making you more confident when it’s time to shine.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Embryology Administrator (Cryostorage)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the role of Cryostorage Administrator. Highlight any relevant experience you have with data management, medical records, or quality control. We want to see how your skills align with our needs!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about reproductive healthcare and how your background makes you a great fit for our team. Keep it concise but engaging – we love a good story!
Show Off Your Attention to Detail: As a Cryostorage Administrator, attention to detail is key. In your application, make sure to showcase examples where you've successfully managed data or maintained records accurately. We appreciate candidates who can demonstrate this skill!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to explore more about us and what we do!
How to prepare for a job interview at CREATE Fertility
✨Know Your Stuff
Make sure you brush up on the Human Fertilisation and Embryology Authority (HFEA) Act and relevant professional Codes of Conduct. Understanding these regulations will show that you're serious about the role and can handle the responsibilities that come with it.
✨Showcase Your Skills
Prepare to discuss your experience with database systems and quality management. Be ready to give specific examples of how you've used these skills in previous roles, especially in a healthcare setting. This will help demonstrate your ability to manage the cryostorage module effectively.
✨Communicate Clearly
Since excellent communication skills are essential for this role, practice articulating your thoughts clearly and concisely. You might be asked to explain complex processes or procedures, so being able to communicate effectively will set you apart from other candidates.
✨Be Personable
Interpersonal skills are key in this position, as you'll be interacting with patients and colleagues. Show your empathetic side during the interview by discussing how you handle sensitive situations and maintain confidentiality. This will highlight your suitability for a patient-focused environment.