Co-curricular and Operations Administrator
Contract Type: (permanent, term time + 5 weeks)
Closing Date: 9:00 30th September 2026
What you'll be doing
- Provide high-quality, confidential executive support to the Deputy Head (Co-curricular): diary management, correspondence, meeting administration and preparing papers.
- Manage the master school calendar using SOCS: maintain accurate schedules, resolve clashes, coordinate room bookings and plan 12–18 months ahead.
- Administer co-curricular participation records, fixtures and termly awards; maintain budget monitoring information and collate evidence for inspections.
- Support staff co-curricular allocations and duty rotas each term, working with HR on appraisal administration and staffing queries.
- Deliver administrative and on-the-day operational support for major events, including Speech Day, Open Days and recruitment masterclasses.
- Maintain accurate data in school systems and support parent/staff communications related to co-curricular activities.
What we’re looking for
Essential
- Exceptional organisational ability and rigorous attention to detail.
- Advanced IT and data-management skills and confidence learning new systems.
- Ability to prioritise effectively, work independently and remain composed under pressure.
- Strong interpersonal skills: approachable, adaptable and able to collaborate with staff at all levels.
- Absolute discretion when handling confidential information.
Desirable
- Experience of SOCS and/or iSAMS and Google Workspace.
- Administrative experience within an independent, boarding or senior school environment.
About the team or department
You will work closely with the Deputy Head (Co-curricular) and provide operational support across the leadership team, HR and teaching staff responsible for co-curricular provision. The role sits at the centre of school life, linking co-curricular scheduling and event delivery.
What we offer
We offer a supportive community environment, a competitive salary commensurate with qualifications and experience, and a wide range of benefits.
Cranleigh School recognises the positive value of diversity, promotes equality and challenges discrimination. We welcome and encourage job applications from people of all backgrounds.
All applicants must have the right to work in the UK.
The post holder will be subject to a DBS check.
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Co-curricular and Operations Administrator in Waverley employer: Cranleigh-School
Cranleigh School is an excellent employer, offering a unique opportunity to shape a new operational function within a supportive community environment. Located in the picturesque Surrey Hills, employees benefit from a competitive package and the chance to work closely with a dedicated Development team, fostering professional growth and collaboration while contributing to meaningful fundraising initiatives that enhance access to education.
