Onboarding Assistant

Are you an organised, people-focused professional with a sharp eye for detail? We are looking for a proactive individual to join our vibrant HR Department in a job share arrangement (20 hours per week on Wednesday pm, Thursday all day and Friday all day). This is a vital role within our school's recruitment and safeguarding framework. You will work alongside an existing post-holder to ensure a collaborative, well-balanced approach to our HR functions, acting as a welcoming first point of contact for all new academic and bursarial staff.

The Role

At the heart of this position is a commitment to safer recruitment. You will ensure that our safeguarding processes are robust, accurate, and fully compliant with statutory guidance. Your work keeps the School "inspection-ready" at all times and ensures that every new starter begins their journey with us on the right foot.

Key Responsibilities

• Safer Recruitment: Manage day-to-day safeguarding documentation, conduct safer recruitment interviews, and complete final pre-employment checklists.
• Compliance & Records: Conduct DBS and Right to Work checks. You will take ownership of the Single Central Register (SCR), ensuring it is up-to-date and compliant for all workers, including those subject to immigration control.
• Training Coordination: Oversee the School's online training platform, issuing modules in line with the annual plan and reporting on progress statistics.
• Team Collaboration: Provide guidance to the Recruiting & HR Assistant and support the HR Operations Manager and Director of HR on broader projects.
• Candidate Experience: Act as a trusted point of contact for prospective employees and hiring managers, providing professional guidance throughout the onboarding process.
• HR Administration: Assist with central HR record maintenance (digital and paper), archiving, and general data protection compliance.

About You

We are looking for someone who thrives in a collaborative environment and understands the importance of "getting it right" when it comes to compliance. You will be:

• Highly Organised: Able to manage multiple administrative streams without dropping the ball.
• A Safeguarding Champion: Deeply committed to safer recruitment practices and statutory regulations.
• A People Person: Skilled at building rapport with new starters and providing clear, helpful advice to colleagues.
• Flexible: Willing to cover the other half of the job share during holidays or sickness to ensure departmental continuity.

To apply, please click the 'Apply now' button to complete the online application form. Candidates are requested to submit a brief letter of application (no more than one side of A4), together with the online application and supported by a full CV (via the Apply now button) as soon as possible and no later than 9:00 am on Monday 6th April 2026. Applications are considered as they are received and therefore the vacancy may close sooner than advertised.

Cranleigh School recognises the positive value of diversity, promotes equality and challenges discrimination. We welcome and encourage job applications from people of all backgrounds. All applicants must have the right to work in the UK. The School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The post holder will be subject to a DBS check.

Why work at Cranleigh? Because it’s a wonderful school in a beautiful location. We strive to be a good employer and our staff tell us that we are. We endeavour to create a workplace built on respect and integrity. Alongside competitive salaries and generous pension contributions, all staff receive free access to our Employee Assistance Programme. Other benefits on offer, which are role specific, include gym membership, lunches during term time, access to wellbeing resources, tickets for concerts and plays, cycle to work schemes and private health care. Cranleigh is a vibrant community. If you are seeking a new role, we would love to hear from you.