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- Tasks: Join our Accounts Payable team and process supplier invoices with precision.
- Company: Dynamic company that values diversity and inclusion.
- Benefits: Competitive salary, supportive team environment, and opportunities for growth.
- Other info: Perfect for detail-oriented problem solvers who thrive under deadlines.
- Why this job: Make a real impact by ensuring smooth financial operations.
- Qualifications: Experience in Accounts Payable and strong Excel skills required.
The predicted salary is between 25000 - 32000 £ per year.
We are looking for someone to become a key part of a busy Accounts Payable team. The successful candidate will be able to accurately and independently process large volumes of supplier invoices and effectively communicate with suppliers and the wider business.
Principle Responsibilities
- Processing of supplier invoices for multiple BS&U locations, covering UK and international suppliers and PO and non-PO invoices.
- Preparation of supplier statement reconciliations and following up any missing invoices.
- Resolution of problem invoices (e.g. goods not yet booked in, PO price variances etc.) liaising with other departments as needed.
- Dealing with supplier queries promptly and proactively to prevent accounts going on hold.
- Calling suppliers to verify supplier bank account changes to comply with internal policy.
- Raising customer credit notes to support the credit control team.
- Downloading expenses from our claims system and loading into the ERP system.
- Other various AP and administrative tasks such as clearing down aged PO receipts and sorting/sending company post.
Qualifications / Experience / Training
- Experience of working in a similar Accounts Payable role, processing high volumes of invoices.
- Proficient use of Microsoft Office including Excel.
Personal Characteristics
- Team player with the ability to work independently.
- Great problem solver.
- Excellent communication skills and comfortable contacting suppliers by email and telephone.
- Good organisational skills with the ability to meet strict deadlines.
- Excellent attention to detail.
We believe that embracing inclusion and diversity is key to our success and as such we are seeking applications from candidates who will contribute their different backgrounds, cultures and experiences to our business.
AP Administrator in Ipswich employer: Crane Building Services & Utilities
Contact Detail:
Crane Building Services & Utilities Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land AP Administrator in Ipswich
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance world and let them know you're on the hunt for an AP Administrator role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews! Brush up on your knowledge of supplier invoice processing and be ready to discuss how you've tackled problem invoices in the past. We want to see that you can think on your feet and communicate effectively with suppliers.
✨Tip Number 3
Show off your Excel skills! If you’ve got experience with spreadsheets, make sure to highlight that during interviews. We love candidates who can handle data efficiently and keep things organised, especially when dealing with high volumes of invoices.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows us you’re genuinely interested in joining our team and contributing to our diverse workplace.
We think you need these skills to ace AP Administrator in Ipswich
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in processing supplier invoices and any relevant Accounts Payable roles. We want to see how your skills match what we're looking for, so don’t be shy about showcasing your achievements!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our busy Accounts Payable team. Mention your problem-solving skills and how you handle supplier queries – we love a proactive approach!
Show Off Your Communication Skills: Since you'll be liaising with suppliers and other departments, make sure your application reflects your excellent communication skills. Whether it's through your writing style or examples of past experiences, let us know you can handle those calls and emails with ease.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at Crane Building Services & Utilities
✨Know Your Numbers
As an AP Administrator, you'll be dealing with a lot of invoices. Brush up on your numerical skills and be ready to discuss how you've handled high volumes of invoices in the past. Be specific about the tools you used, like Excel, and any processes you implemented to ensure accuracy.
✨Communication is Key
Since you'll need to liaise with suppliers and other departments, practice articulating your thoughts clearly. Prepare examples of how you've resolved supplier queries or dealt with problem invoices. Show that you're proactive and can handle communication effectively, whether by email or phone.
✨Show Off Your Problem-Solving Skills
Be ready to discuss specific challenges you've faced in previous roles, especially regarding invoice discrepancies or missing documents. Highlight your approach to resolving these issues and how you collaborated with others to find solutions. This will demonstrate your ability to think critically under pressure.
✨Organisational Skills Matter
With strict deadlines in play, it's crucial to showcase your organisational abilities. Share strategies you've used to manage your workload, such as prioritising tasks or using tools to keep track of invoices and reconciliations. This will show that you can stay on top of your responsibilities in a busy environment.