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- Tasks: Support senior leadership and manage office operations across two sites.
- Company: Join Crane Authentication, a leader in innovative security solutions.
- Benefits: Competitive salary, annual bonus, private health, life insurance, and pension scheme.
- Why this job: Be part of a dynamic team and make a real impact in a global company.
- Qualifications: Experience supporting executives and strong organisational skills required.
- Other info: Diverse workplace with opportunities for growth and development.
The predicted salary is between 30000 - 40000 £ per year.
As a partner to businesses and governments, Crane Authentication offers expertise and cutting-edge innovations that protect and enhance products, secure identities, safeguard revenues and enforce compliance. Customers from different business sectors and levels of government trust our team of 1,250 people for their expertise in R&D, security design, engineering and data-driven insights. We are an integral part of Crane NXT, a c$2.5 billion dollar business with over 5,000 associates.
As part of our growth we are looking for an EA and Office Manager, where you will be part of a global best in class Operations team.
Role SummaryThis dual-role position combines Executive Assistant (EA) support to senior leadership with Office Management for two sites in Basingstoke. The role requires a highly organized, proactive individual who can manage executive priorities while ensuring smooth day-to-day office operations.
Key Responsibilities- Executive Support
- Provide high-level administrative support to the President and leadership team
- Manage complex calendars, meetings, and priorities
- Coordinate domestic and international travel
- Handle confidential information with discretion
- Support administrative workflows (expenses, approvals, leave)
- Meetings & Events
- Organize and manage global virtual meetings
- Plan and deliver in-person meetings and events end-to-end
- Prepare agendas, materials, and ensure professional execution
- Office Management
- Oversee daily office operations across two sites
- Manage supplies, vendors, maintenance, and facilities
- Support onboarding, communications, and compliance
- Assist with budgets, expenses, and purchase orders
- Business Support
- Create high-quality PowerPoint presentations
- Track actions and follow-ups from leadership meetings
- Stakeholder Management
- Act as a key point of contact for internal and external stakeholders
- Build strong relationships across global teams
- Represent leadership with professionalism
- Exceptional organization and attention to detail
- Proactive, solutions-focused approach
- Strong communication and executive presence
- High level of discretion and judgment
- Ability to perform in fast-paced environments
- Advanced skills in Microsoft Office (Outlook, Teams, PowerPoint)
- Experience supporting senior executives (VP/EVP/President level)
- Strong background in calendar, travel, and meeting management
- Experience preparing executive-level presentations
- Experience in global, matrixed organizations preferred
What’s in it for me? Competitive Salary. Annual Bonus scheme. Private Health. Life Insurance. Company Pension Scheme.
We value diversity at our company. Everyone who applies with the qualifications will receive consideration for employment without regard to: age, colour, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by law.
We receive a high number of applications, so apologies if we are unable to provide specific feedback. If we feel you are a fit for the role, we’ll be in contact.
Executive Assistant / Office Manager in Southampton employer: Crane Authentication (NXT)
Contact Detail:
Crane Authentication (NXT) Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant / Office Manager in Southampton
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through industry events. We all know that sometimes it’s not just what you know, but who you know that can help you land that Executive Assistant gig.
✨Tip Number 2
Prepare for the interview by researching the company and its culture. We want you to show up with questions that demonstrate your interest in Crane Authentication and how you can contribute to their operations team.
✨Tip Number 3
Practice your communication skills! As an EA, you’ll need to convey information clearly and professionally. We suggest doing mock interviews with friends or using online resources to refine your pitch.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Executive Assistant / Office Manager in Southampton
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant / Office Manager role. Highlight your experience in supporting senior executives and managing office operations, as this will show us you understand what we're looking for.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention specific skills like your attention to detail and proactive approach, and how they align with our needs.
Showcase Your Communication Skills: Since communication is key in this role, make sure your application reflects your strong communication skills. Use clear and concise language, and don’t forget to proofread for any typos or errors!
Apply Through Our Website: We encourage you to apply through our website for the best chance of being noticed. It’s the easiest way for us to keep track of your application and ensure it gets to the right people!
How to prepare for a job interview at Crane Authentication (NXT)
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant and Office Manager. Familiarise yourself with the key skills mentioned in the job description, like calendar management and event planning, so you can confidently discuss your relevant experience.
✨Showcase Your Organisational Skills
During the interview, be prepared to share specific examples of how you've successfully managed complex schedules or organised events in the past. Use the STAR method (Situation, Task, Action, Result) to structure your answers and highlight your attention to detail.
✨Demonstrate Discretion and Professionalism
Since you'll be handling confidential information, it's crucial to convey your ability to maintain discretion. Share instances where you've dealt with sensitive matters in a professional manner, emphasising your judgement and integrity.
✨Engage with the Interviewers
Make a great impression by actively engaging with your interviewers. Ask insightful questions about the company culture and the team dynamics. This shows your interest in the role and helps you assess if it's the right fit for you.