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For Companies At a Glance
- Tasks: Support senior leaders and manage office operations for a dynamic team.
- Company: Join Crane Authentication, a leader in innovative security solutions.
- Benefits: Enjoy competitive salary, bonuses, health insurance, and a pension scheme.
- Why this job: Be part of a global team making a real impact in security and compliance.
- Qualifications: Experience supporting executives and strong organisational skills required.
- Other info: Diverse workplace with opportunities for growth and development.
The predicted salary is between 40000 - 50000 £ per year.
As a partner to businesses and governments, Crane Authentication offers expertise and cutting-edge innovations that protect and enhance products, secure identities, safeguard revenues and enforce compliance. Customers from different business sectors and levels of government trust our team of 1,250 people for their expertise in R&D, security design, engineering and data-driven insights. We are an integral part of Crane NXT, a c$2.5 billion dollar business with over 5,000 associates.
As part of our growth, we are looking for an EA and Office Manager, where you will be part of a global best in class Operations team.
Role Summary
This dual-role position combines Executive Assistant (EA) support to senior leadership with Office Management for two sites in Basingstoke. The role requires a highly organized, proactive individual who can manage executive priorities while ensuring smooth day-to-day office operations.
Key Responsibilities
- Executive Support
- Provide high-level administrative support to the President and leadership team
- Manage complex calendars, meetings, and priorities
- Coordinate domestic and international travel
- Handle confidential information with discretion
- Support administrative workflows (expenses, approvals, leave)
- Meetings & Events
- Organize and manage global virtual meetings
- Plan and deliver in-person meetings and events end-to-end
- Prepare agendas, materials, and ensure professional execution
- Office Management
- Oversee daily office operations across two sites
- Manage supplies, vendors, maintenance, and facilities
- Support onboarding, communications, and compliance
- Assist with budgets, expenses, and purchase orders
- Business Support
- Create high-quality PowerPoint presentations
- Track actions and follow-ups from leadership meetings
- Stakeholder Management
- Act as a key point of contact for internal and external stakeholders
- Build strong relationships across global teams
- Represent leadership with professionalism
Key Skills & Competencies
- Exceptional organization and attention to detail
- Proactive, solutions-focused approach
- Strong communication and executive presence
- High level of discretion and judgment
- Ability to perform in fast-paced environments
- Advanced skills in Microsoft Office (Outlook, Teams, PowerPoint)
Experience & Qualifications
- Experience supporting senior executives (VP/EVP/President level)
- Strong background in calendar, travel, and meeting management
- Experience preparing executive-level presentations
- Experience in global, matrixed organizations preferred
What’s in it for me?
- Competitive Salary
- Annual Bonus scheme
- Private Health
- Life Insurance
- Company Pension Scheme
We value diversity at our company. Everyone who applies with the qualifications will receive consideration for employment without regard to: age, colour, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by law.
We receive a high number of applications, so apologies if we are unable to provide specific feedback. If we feel you are a fit for the role, we’ll be in contact.
Locations
Executive Assistant / Office Manager in Basingstoke, Hampshire employer: Crane Authentication (NXT)
Contact Detail:
Crane Authentication (NXT) Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant / Office Manager in Basingstoke, Hampshire
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through mutual contacts. Let them know you're on the lookout for an Executive Assistant/Office Manager role. You never know who might have the inside scoop on openings!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how they align with your skills. This will help you showcase why you're the perfect fit for the team at Crane Authentication.
✨Tip Number 3
Practice your pitch! Be ready to explain how your experience in managing complex calendars and supporting senior executives makes you the ideal candidate. Confidence is key, so rehearse until it feels natural.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take that extra step to connect directly with us.
We think you need these skills to ace Executive Assistant / Office Manager in Basingstoke, Hampshire
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant / Office Manager role. Highlight your experience in supporting senior executives and managing complex calendars, as these are key aspects of the job.
Craft a Compelling Cover Letter: Your cover letter should reflect your proactive approach and attention to detail. Use it to showcase how your skills align with the responsibilities listed in the job description, especially around managing office operations and stakeholder relationships.
Showcase Your Communication Skills: Since strong communication is crucial for this role, ensure your application materials are clear and professional. This is your chance to demonstrate your executive presence right from the start!
Apply Through Our Website: We encourage you to apply through our website for the best chance of being noticed. It’s the easiest way for us to keep track of your application and get back to you if we think you’re a fit!
How to prepare for a job interview at Crane Authentication (NXT)
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant and Office Manager. Familiarise yourself with the key tasks mentioned in the job description, like managing complex calendars and coordinating travel. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
During the interview, be ready to share specific examples of how you've successfully managed multiple priorities in the past. Use the STAR method (Situation, Task, Action, Result) to structure your answers. Highlight your attention to detail and proactive approach, as these are crucial for the position.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities and how you handle challenging situations. For instance, they might ask how you would manage conflicting priorities for your executive. Think through potential scenarios beforehand and prepare your responses to showcase your critical thinking and adaptability.
✨Demonstrate Strong Communication Skills
As an EA and Office Manager, you'll need to communicate effectively with various stakeholders. Practice articulating your thoughts clearly and confidently. You might also want to prepare a brief presentation or summary of your previous work experience to demonstrate your ability to create high-quality materials, just like the PowerPoint presentations mentioned in the job description.