Bids & Marketing Support Administrator

We have an exciting opportunity for a Bids and Marketing Support Administrator to join us at our Solihull HQ (with opportunities to collaborate across our regional offices). If you are highly organised, detail-oriented, and motivated by supporting both bid and marketing activities in a fast-paced, collaborative environment, we’d love to hear from you. This is a permanent full-time position, working 36.25 hours per week under our agile working framework.

About CPW: We are passionate and experienced mechanical, electrical and low-carbon engineers who enjoy bringing buildings to life in ways that are better for the world. We’re a friendly team intent on bringing sustainability to the building services industry through design. We relish working collaboratively with our clients to solve their biggest problems. Our clients span a wide range of sectors, including healthcare, education, residential, commercial, industrial, pharmaceutical, zero carbon and the public sector. Through the application of research-led design, innovation, and sustainable methodologies, we create tailored solutions that meet client needs while delivering positive environmental outcomes and supporting net-zero carbon goals. Our people are the beating heart of our organisation. With over 380 staff across 13 office locations, we run an international operation spanning the UK, Poland and India. Our business is a family, where each person plays an important role in our success. Staff wellbeing is our top priority — we are invested in our people and aim to ensure everyone feels fulfilled and supported to be the best they can be. Ultimately, our people are our power.

Key Responsibilities:

• As a Bids and Marketing Support Administrator, you will support the efficient execution of both bid and marketing activities, ensuring adherence and compliance with our bid and marketing management processes.
• This role requires a high level of attention to detail, ensuring bid and marketing data is maintained accurately to support successful submissions and wider marketing activities.
• You will be organised, proactive, and comfortable managing multiple priorities in a dynamic environment.

Bid Support:

• Supporting bid library management, ensuring content is accurate, up to date, and easily accessible.
• Managing, organising, and standardising tender responses produced by the bid team.
• Maintaining the CV library, ensuring all documentation is current and aligned with QA standards.
• Coordinating and supporting the production of case studies for bid submissions.
• Filing and organising tender documents into appropriate project folders.
• Supporting document production including printing, photocopying, and binding (as required).
• Providing ad hoc administrative support to the Senior Bid Coordinator and Head of Bids.
• Occasional travel to regional offices to support bid collation activities.

Marketing Support:

• Providing administrative support for the preparation and submission of industry award applications, including formatting documents, collating information, and tracking deadlines.
• Assisting with updating and formatting company brochures and marketing materials, ensuring consistency with brand guidelines.
• Maintaining and organising marketing collateral libraries, including brochures, case studies, and presentations.
• Supporting the updating of case studies and project sheets for both marketing and bid use.
• Assisting with uploading and maintaining content on internal systems, website platforms, and shared drives.
• Providing general administrative support to the marketing function, including document formatting, proofreading, and version control.
• Supporting the collation of information for marketing campaigns, newsletters, and internal communications.

Your Experience:

• Training and mentoring will be provided.
• Strong organisational skills with excellent attention to detail.
• Good written and verbal communication skills.
• Ability to manage multiple tasks and deadlines effectively.
• Confidence working collaboratively with a range of stakeholders.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• A proactive approach with a willingness to learn and develop new skills.
• Experience in an administrative, coordination, or professional office environment would be beneficial.

What We Offer:

• We are invested in our people and offer a competitive benefits package to all employees, including excellent growth and career development opportunities.
• A forward-thinking, agile approach to working.
• Competitive pay and enhanced sickness, maternity, and paternity pay schemes.
• Generous annual leave entitlement with the opportunity to buy and sell leave.
• Recruitment referral bonus scheme.
• Cycle to work scheme.
• Electric vehicle scheme.
• Eye care vouchers.
• Employee Assistance Programme (EAP).
• Full allowance for team-building activities.

Social and charitable giving is at the heart of CPW. You will have opportunities to engage in meaningful charity initiatives, client events, and local education programmes that help protect the future of our industry, communities, and environment.

Building an Inclusive Work Environment:

We recognise our industry is underrepresented in terms of diversity and we are actively working to change this at CPW. CPW is a place where we want all staff to feel safe, supported, and heard. Our mission is to create a truly inclusive environment where everyone feels a sense of belonging and can reach their full potential. We are committed to making all stages of our recruitment process accessible. Please let us know if you need any assistance or reasonable adjustments during your application. We welcome open conversations about flexible working arrangements to suit individual circumstances.