Procurement Specialist

Procurement Specialist

Darlington Full-Time 36000 - 60000 ÂŁ / year (est.) No home office possible
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At a Glance

  • Tasks: Join us as a Procurement Specialist, managing vendor relations and procurement strategies.
  • Company: Be part of a forward-thinking corporation dedicated to equity and inclusion.
  • Benefits: Enjoy a competitive salary, inclusive culture, and opportunities for professional growth.
  • Why this job: Make an impact by optimising procurement processes and supporting diverse teams.
  • Qualifications: 4-6 years of experience in procurement or related fields required.
  • Other info: 100% onsite role in Darlington with a commitment to diversity and accessibility.

The predicted salary is between 36000 - 60000 ÂŁ per year.

We are currently requesting resumes for the following position:

Resume Due Date: Thursday, August 29th, 2024 (5:00PM EST)

Number of Vacancies: 1

Job ID: 24-056

Level: MP4

Duration: 36 months

Hours of work: 35 Hours

Location: Darlington (100% onsite)

Job Overview

  • Act as an information resource to users, requisitioners and suppliers on the Corporation's procurement processes and commercial considerations.
  • Respond to vendor inquiries regarding supplier qualification procedures, agreement processes, contract standards, quality assurance programs, etc.
  • Provide assistance to procurement groups on technical matters including proponent list preparation, quality and regulatory requirements, surveillance assignments, acceptance criteria and testing, manufacturing problems, etc.
  • Participate at site (both generating and non-generating facilities) daily, weekly and monthly meetings to plan, coordinate, and status various items and services to support site operations.
  • Ability to implement strategies that consolidate and leverage the various tactical requests.
  • Assess market conditions and available supply base to support review of the adequacy of competitive sources and recommend corrective action where sources are insufficient.
  • Develop a procurement strategy taking into account the marketplace and the needs of the requisitioners and end-users.
  • Develop and recommend sourcing strategies to the customer.
  • Consult with Supervisor or other Supply Chain, or internal or external staff/clients when necessary.
  • Review the client’s approved vendor lists to ensure adequacy for competitive sourcing.
  • Monitor and track suppliers’ performance.
  • Investigate unsatisfactory vendor performance and work with supplier to correct the situation or recommend the removal of the supplier from approved lists.
  • Maintain current records on suppliers’ capabilities and performance.
  • Assemble the appropriate team members, lead the team at appropriate times to ensure Supply Chain accountabilities are met, and ensure governance related to Strategic Sourcing Teams is adhered to.
  • Prepare or review draft and final Request for Quotations, Proposals, Information (RFI, RFQ, RFP), contracts, and purchase order documents ensuring resolution of any areas of concern or ambiguity.
  • Establish that acceptable quality program levels are assigned and that clear acceptance criteria exists.
  • Review specifications to ensure purchasing conditions conform to Supply Chain’s standards, policies, practices and jurisdictional requirements.
  • Resolve areas of conflict whether in commercial, quality or technical areas.
  • Issue RFx and any subsequent addenda, and bring to Supervisors attention those areas for which resolution cannot be found.
  • Evaluate incoming quotes, proposals for vendor exceptions.
  • Consider total landed cost with emphasis in priority order; quality, schedule, client needs and price.
  • Participate with requisitioners in clarification of vendor offerings and the resolution of non-conformances at pre-award meetings with vendors.
  • Ensure an understanding by the prospective vendor’s needs and expectations.
  • Negotiate contracts under the direction of Supervisor where no adequate competition exists or where it is in the Corporation’s best interests.
  • Work with requisitioner in establishing an acceptable supplier proposal with respect to the technical, commercial and quality specifications and recommend its acceptance to the requisitioner.
  • Ensure the preparation or prepare the various purchasing documents such as commercial proposal reviews, price competition sheets, letters of intent, awards, purchase orders, and instruction notices.
  • Arrange post-award meetings with suppliers and inspection to ensure a clear understanding of contractual responsibilities.
  • Administer contracts to ensure contractual obligations are fulfilled, including reviewing claims, progress payments, and escalation claims on contracts to ensure they adhere to contract conditions, including jurisdictional requirements, and recommend approval as required.
  • Assist Supervisor in the resolution of disputes and claims, as required.
  • Ensure the necessary funding approval documents are developed and processed.
  • Monitor progress and resolve difficulties related to products and services during manufacture or at site.
  • Liaise with company’s personnel, requisitioners, and the client’s inspection, legal, transportation, tax and labour relations staff.
  • Initiate corrective action that best meets the client’s needs.
  • Resolve differences of opinion related to contract interpretation.
  • Assess vendor performance during the execution of work to ensure contractual requirements are being met and to establish a performance record to be used in the placing of future business.
  • Assess construction and operating reports on performance, and update vendor performance databases.
  • Perform administrative activities as required to ensure all files and maintenance of files are complete.
  • Prepare Procurement Oversight Plans in consultation with Project Managers.
  • Perform Oversight activities in coordination with the EPC contractor and the client’s Project Manager.
  • Review Procurement/Material/Quality plans prepared by EPC contractors and provide comments.
  • Perform reviews of EPC vendor procurement process, including competitive bidding, proposal evaluation, and selection of subcontractors.
  • Prepare Oversight reports and follow up with EPC contractors for completion of Corrective Action Requests (CARs) resulting from Oversight activities.
  • Schedule and coordinate oversight activities for Projects.
  • Prepare performance reports on EPC contractor performance and conduct regular periodic meetings.
  • Perform inventory management activities, including identifying opportunities to optimize inventory levels.
  • Assess the appropriateness of inventory, focusing on total cost of ownership throughout the inventory management lifecycle and the ability to meet Client’s needs, and ensuring the correct materials are in inventory.
  • Make suggestions to Supervisor on how to improve the efficiency and effectiveness of the department, and how to best meet the needs of the customer.

Qualifications

  • Requires experience as Procurement Specialist to understand the design, fabrication, assembly, testing and installation practices in order to assess capabilities of manufacturer’s facilities.
  • Requires experience to be familiar with the practices, routines and standards followed within the commercial and industrial field, together with experience in test and inspection of various materials, Engineered components and services, to understand the various problems and remedial procedures required, and to assist in the preparation of inspection procedures.
  • Requires experience to be knowledgeable of inspection to specification, production planning and scheduling, QA, designing, and dealing with people on controversial matters.
  • Requires experience to understand the commercial aspects of contracts, contract law and business administration.
  • Requires experience to understand the procedures and practices and to become generally knowledgeable of the interrelationships within the Division, other requisitioning departments throughout the Corporation as well as external organizations.
  • A period of over 4 years and up to and including 6 years is considered necessary to gain this experience.

Our client is dedicated to promoting employment equity and encourages applications from equity-seeking communities including but not limited to: Indigenous Peoples, racialized individuals, persons with disabilities, and women. Our client aims to build a diverse team that reflects the communities it serves, enhancing its ability to meet their needs. We are committed to an inclusive and accessible work environment and invite all qualified individuals to apply, offering accommodations during the application, interview and onboarding process as needed. This effort supports our client’s long-term strategy for equity, diversity, and inclusion.

Procurement Specialist employer: Cpus Engineering Staffing Solutions Inc.

As a Procurement Specialist in Darlington, you will join a company that values its employees through a supportive work culture and a commitment to professional growth. With a focus on inclusivity and diversity, the organisation offers unique opportunities for career advancement while ensuring a collaborative environment where your contributions are recognised and valued. Enjoy the benefits of working onsite in a vibrant community, where you can make a meaningful impact on procurement processes and supplier relationships.
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Contact Detail:

Cpus Engineering Staffing Solutions Inc. Recruiting Team

StudySmarter Expert Advice 🤫

We think this is how you could land Procurement Specialist

✨Tip Number 1

Familiarise yourself with procurement processes and commercial considerations relevant to the role. Understanding these concepts will help you engage confidently in discussions with potential employers and demonstrate your expertise during interviews.

✨Tip Number 2

Network with professionals in the procurement field, especially those who have experience in similar roles. Attend industry events or join online forums to connect with others and gain insights that could give you an edge in your application.

✨Tip Number 3

Research the company’s procurement strategies and recent projects. Being knowledgeable about their operations will allow you to tailor your conversations and show how your skills align with their needs during the interview process.

✨Tip Number 4

Prepare for situational questions by thinking of examples from your past experiences that showcase your problem-solving skills and ability to handle vendor performance issues. This will help you articulate your value effectively when discussing your qualifications.

We think you need these skills to ace Procurement Specialist

Procurement Processes Knowledge
Vendor Management
Contract Negotiation
Market Analysis
Quality Assurance Standards
Technical Specifications Understanding
Supplier Performance Monitoring
Request for Quotations (RFQ) Preparation
Cost Analysis and Total Landed Cost Assessment
Inventory Management
Communication Skills
Problem-Solving Skills
Project Coordination
Regulatory Compliance Knowledge
Team Leadership

Some tips for your application 🫡

Tailor Your CV: Make sure to customise your CV to highlight relevant experience and skills that align with the Procurement Specialist role. Focus on your procurement knowledge, vendor management, and any specific achievements in previous positions.

Craft a Compelling Cover Letter: Write a cover letter that clearly outlines your motivation for applying and how your background fits the job description. Mention specific experiences that demonstrate your ability to handle procurement processes and vendor relations.

Highlight Relevant Experience: In your application, emphasise your experience in procurement, contract negotiation, and supplier performance monitoring. Use quantifiable achievements to showcase your impact in previous roles.

Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects attention to detail, which is crucial in procurement roles.

How to prepare for a job interview at Cpus Engineering Staffing Solutions Inc.

✨Know Your Procurement Processes

Familiarise yourself with the procurement processes relevant to the role. Be prepared to discuss how you would handle vendor inquiries and supplier qualification procedures, as this will demonstrate your understanding of the job's requirements.

✨Showcase Your Analytical Skills

Be ready to provide examples of how you've assessed market conditions and developed sourcing strategies in previous roles. Highlight your ability to evaluate vendor performance and make data-driven decisions.

✨Prepare for Technical Discussions

Since the role involves technical matters, brush up on relevant technical knowledge related to quality assurance programs and manufacturing processes. Be prepared to discuss how you would resolve technical issues with suppliers.

✨Demonstrate Team Leadership

The position requires leading teams during procurement activities. Share experiences where you've successfully led a team or collaborated with various stakeholders to achieve procurement goals, showcasing your leadership and communication skills.

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