At a Glance
- Tasks: Keep our startup organised while managing schedules, travel, and communications with a smile.
- Company: Exciting new startup with a fun and dynamic work environment.
- Benefits: Flexible hours, growth opportunities, and a supportive team culture.
- Other info: Perfect for those who love variety and thrive on challenges!
- Why this job: Join us to make a real difference in a vibrant startup atmosphere.
- Qualifications: Strong organisational skills and experience in a fast-paced environment preferred.
The predicted salary is between 25000 - 35000 £ per year.
We are looking for the person that can do everything! We are a new start-up company and need that amazing person who keeps us organised and in check but with a welcoming smile, an understanding ear and a great sense of humour.
You need to be able to pick up systems easily whilst organising flights for people and fixing the light bulb in the bathroom!
We are looking for someone that has experience in the building, housing or estate agency type companies; however, this isn't essential.
- Deal proactively with incoming correspondence/enquiries - e.g. mail, fax, email, responding as appropriate.
- Provide advice on the most effective and appropriate method of presentation of information and referring to the document production/document origination team ensuring production of high quality or high volume documents.
- Take ownership of all enquiries, resolving or escalating (or identifying alternative contacts) as appropriate.
- Manage and maintain key groups for communication purposes e.g. distribution lists.
- Anticipate and provide in an easily accessible way all relevant documents through understanding the nature of the work of the team.
- Perform delegated tasks within a project to a high standard.
- Manage demanding diaries, ensuring efficient scheduling of meetings, coordinating with all relevant parties to ensure the best possible use of time and resolving clashes/conflicts appropriately.
- Demonstrate strong organisational skills, regularly act on own initiative, highlighting issues and suggesting possible solutions.
- Anticipate and coordinate travel and meeting arrangements.
- Actively source and share knowledge with others.
- Use the firm's systems for raising bills and completing basic expense claims and for maintaining client information.
- Exercise confidentiality, discretion and personal sensitivity in all aspects of the role.
- Respond to requests in a timely and professional manner.
- Show innovation in finding solutions to problems.
- Comply with policies and procedures in all aspects of the role.
Experience required:
- Experience supporting at Senior Manager/Director level (or equivalent) within a large corporate organisation, ideally professional or financial services.
- Research skills are essential.
- Excellent IT skills including PowerPoint, Excel, Word etc.
- At least A level standard of education.
- Experience of managing a high volume of work, providing full secretarial support to more than one person.
- Proven time management experience.
- The ability to prioritise workload, managing expectations and challenging where necessary.
- Excellent written and verbal communication skills at all levels.
- The ability to work proactively and using own initiative.
- Experience of building networks and relationships with other PAs, both internal and external to the firm.
- Good project management skills including event management experience.
Personal Assistant / Office Manager / Secretary in Leicester employer: CPS Recruitment Limited
Join our dynamic start-up where your organisational skills and positive attitude will be valued in a collaborative and supportive environment. We offer a unique opportunity for personal growth and development, with the chance to shape the office culture while enjoying a flexible work atmosphere. With a focus on teamwork and innovation, you'll find that every day brings new challenges and rewards in this exciting role.
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant / Office Manager / Secretary in Leicester
✨Tip Number 1
Get your networking game on! Reach out to people in the industry, attend events, and connect with other PAs. You never know who might have a lead on that perfect job for you.
✨Tip Number 2
Show off your organisational skills in interviews! Bring examples of how you've managed busy schedules or tackled tricky situations. It’s all about demonstrating that you can keep things running smoothly.
✨Tip Number 3
Don’t just apply anywhere; focus on companies that resonate with you. Use our website to find roles that match your vibe and skills. Tailor your approach to show why you’re the best fit for them!
✨Tip Number 4
Be proactive during the interview process! Ask insightful questions about the company culture and how they handle challenges. This shows you’re genuinely interested and ready to jump in and help out.
We think you need these skills to ace Personal Assistant / Office Manager / Secretary in Leicester
Some tips for your application 🫡
Show Your Organisational Skills:In your application, highlight your ability to keep things organised. Mention specific examples where you've managed multiple tasks or projects simultaneously, just like we need someone to juggle flights and light bulbs!
Be Personable:Since we're looking for someone with a welcoming smile and a great sense of humour, let your personality shine through in your writing. A friendly tone can make a big difference in how we perceive your application.
Tailor Your Experience:Even if you don't have direct experience in building or estate agencies, relate your past roles to the skills we’re after. Show us how your previous jobs have prepared you for this diverse role at our startup.
Apply Through Our Website:Make sure to submit your application through our website. It’s the best way for us to receive your details and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at CPS Recruitment Limited
✨Show Off Your Organisational Skills
As a Personal Assistant, organisation is key! Prepare examples of how you've successfully managed multiple tasks or projects in the past. Think about times when you had to juggle competing priorities and how you handled them.
✨Demonstrate Your Communication Prowess
Since you'll be dealing with various correspondence, it's crucial to showcase your communication skills. Be ready to discuss how you've effectively communicated with different stakeholders, whether through email, phone calls, or face-to-face meetings.
✨Be Proactive and Solution-Oriented
Employers love candidates who can think on their feet! Prepare to share instances where you anticipated problems and took the initiative to solve them. This could be anything from managing a last-minute schedule change to finding a creative solution for a logistical issue.
✨Familiarise Yourself with Relevant Tools
Make sure you're comfortable with the IT tools mentioned in the job description, like PowerPoint and Excel. If you have experience with specific software or systems, mention that during the interview. It shows you're ready to hit the ground running!
