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For Companies At a Glance
- Tasks: Lead projects, manage calendars, and streamline executive workflows.
- Company: Join a dynamic team supporting senior leaders in South Wales.
- Benefits: Enjoy a hybrid work model with a competitive salary of £35,000.
- Why this job: Make an impact while developing your skills in a fast-paced environment.
- Qualifications: Experience as an Executive Assistant and strong organisational skills required.
- Other info: Ideal for self-starters who thrive on multitasking and collaboration.
The predicted salary is between 28000 - 42000 £ per year.
Executive Assistant
South Wales – Hybrid
Salary: £35,000
We’re looking for a proactive and highly organised Executive Assistant to work closely with the senior leadership team of one of our clients. This role goes beyond traditional diary and travel management — you’ll also be trusted to lead your own projects, make decisions, and take the initiative to keep things moving without constant direction.
You’ll act as the central link between executives, colleagues, and external partners, ensuring priorities are delivered efficiently and effectively. If you’re a self-starter who enjoys juggling multiple responsibilities and thrives on making an impact, this could be your ideal next move.
What You’ll Do
Leading & Supporting Projects
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Manage your own projects from planning through to delivery, ensuring timelines, budgets, and quality standards are met.
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Collaborate with stakeholders to gather information, track progress, and resolve issues quickly.
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Support executive-led initiatives by coordinating activities and ensuring agreed outcomes are achieved.
Streamlining Executive Workflows
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Maintain complex calendars, balancing competing priorities and last-minute changes.
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Arrange domestic and international travel, accommodation, and itineraries.
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Oversee inboxes, prioritising urgent items and drafting responses where required.
Driving Communication & Collaboration
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Be the first point of contact for senior leaders, representing them professionally in all interactions.
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Draft and review correspondence, presentations, and reports for leadership and board use.
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Facilitate the smooth exchange of information between teams and departments.
Operational Excellence
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Organise meetings and events, including hospitality and technical set-up.
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Manage expense claims, purchase orders, and liaise with finance for approvals.
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Provide occasional administrative support to other members of the leadership team.
Enhancing Professional Image
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Maintain and optimise executives’ professional profiles, ensuring they reflect strategic priorities.
Driving Improvements
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Suggest and implement new systems, tools, and processes to improve efficiency.
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Continuously adapt administrative practices to suit evolving business needs.
What We’re Looking For
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Solid experience in a senior Executive Assistant or high-level administrative role.
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Proven ability to manage projects independently from concept to completion.
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Exceptional organisational skills and the ability to handle multiple priorities.
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Strong communication skills — written, verbal, and interpersonal.
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High proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel).
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A proactive, adaptable, and solutions-focused approach.
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Discretion, professionalism, and attention to detail.
Ideal Personal Qualities
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Self-motivated and confident in making decisions.
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Calm under pressure, even in fast-changing situations.
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A people-focused communicator who builds trust quickly.
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Committed to delivering high-quality work on time, every time.
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Executive Assistant employer: CPS Group
Contact Detail:
CPS Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Familiarise yourself with project management tools and techniques. Since the role involves managing your own projects, showcasing your knowledge of methodologies like Agile or using software like Trello or Asana can set you apart.
✨Tip Number 2
Brush up on your communication skills. As the first point of contact for senior leaders, being able to convey information clearly and professionally is crucial. Consider practicing mock conversations or presentations to build confidence.
✨Tip Number 3
Demonstrate your organisational prowess by creating a sample calendar or itinerary. This will not only show your ability to manage complex schedules but also give you a practical example to discuss during interviews.
✨Tip Number 4
Research the company and its leadership team thoroughly. Understanding their priorities and challenges will allow you to tailor your approach and demonstrate how you can add value right from the start.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as an Executive Assistant or in high-level administrative roles. Emphasise your project management skills and any specific achievements that demonstrate your ability to handle multiple priorities.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive approach and organisational skills. Mention specific examples of how you've successfully managed projects or streamlined workflows in previous roles, aligning your experiences with the job description.
Highlight Communication Skills: Since strong communication is key for this role, ensure you provide examples of your written and verbal communication skills. You might include instances where you drafted important correspondence or facilitated collaboration between teams.
Showcase Technical Proficiency: Demonstrate your proficiency in Microsoft Office Suite by mentioning specific tools or software you are adept at using. If you have experience with any project management tools or systems that improve efficiency, be sure to include that as well.
How to prepare for a job interview at CPS Group
✨Showcase Your Project Management Skills
Be prepared to discuss specific projects you've managed in the past. Highlight your ability to plan, execute, and deliver results while managing timelines and budgets effectively.
✨Demonstrate Your Organisational Prowess
Bring examples of how you've successfully managed complex calendars and prioritised competing tasks. This will show your potential employer that you can handle the demands of the role.
✨Communicate Effectively
Practice articulating your thoughts clearly and confidently. Since you'll be the first point of contact for senior leaders, strong verbal and written communication skills are essential.
✨Emphasise Your Proactive Approach
Share instances where you've taken the initiative to improve processes or solve problems without being directed. This will demonstrate your self-starter attitude and adaptability.
