NICS Estate Officer (HPTO) in Belfast

CPL have partnered with Northern Ireland Civil Service (NICS) to recruit for an Estate Officer (HPTO) to join their team on a temporary contract, with possibility of extension.

• Pay Rate: £19.59 per/hr
• Location: DOJ, NICTS, Estates and Security Branch
• Benefits: 37 days holiday per annum
• Hours: 37 hours per week

The key duties include:

• Monitor and manage cyclical maintenance activity, to include managing the Early Warning Notice (EWN) process and all remedial spend.
• Manage maintenance programmes, including procurement, contract management, quality control, stakeholder management.
• Assess adequacy of cyclical maintenance schedules and undertake risk assessments of critical systems, recommending improvements where necessary.
• Provide an interface with operational managers on issues relating to maintenance and/or compliance.
• Monitor the Building Energy Management Systems (BEMS) throughout the estate to assist sustainability and carbon reduction targets, while maintaining occupant comfort, ensuring that waste is minimised where possible.
• Perform the role of Project Sponsor using a range of construction related contracts including MTC, NEC4 and local Frameworks.
• Provide expertise and advice to colleagues on building maintenance and design or on the technical execution of construction or engineering tasks.
• Develop and monitor SLAs with customers and the supply chain to oversee maintenance performance.
• Provide a visible presence by ensuring the best quality of service and excellent customer communications.
• Act as the senior escalation point for maintenance issues raised across a defined range of NICTS buildings and troubleshoot significant operations/service delivery issues in support of supplier partners.
• Contract management and key relationship management with senior users and key suppliers across a defined range of NICTS buildings.
• Completion of Business Cases for maintenance orders and projects in line with NIGEAE guidance and the Better Business Case (BBC) model.
• Monitoring spends on maintenance projects and reporting any projected variance to finance colleagues on a monthly basis.
• Providing input for line management to allow quarterly monitoring round budget allocation.
• Closely monitoring contractor expenditure against projections and investigating any anomalies.
• Monitoring professional fee spend from external delivery partners.
• Provide effective project management support to the other construction professionals within the Modernisation Division.
• Using approved methodologies, manage maintenance projects from inception to completion of the procurement cycle.
• Managing and monitoring risks, issues, costs, benefits and outcomes of maintenance projects.
• Undertake all line management responsibilities in accordance with NICS HR policy and guidance, ensuring that performance and absence management procedures are followed.
• Provide advice and guidance to direct report Professional Technical Officers on matters relating to Maintenance Management, Facilities Management and Project Management.
• Candidate is required to travel throughout the region and therefore must have access to a vehicle ensured for business use.

Essential Experience/Qualifications:

• Have a Higher National Certificate (HNC) in engineering or a construction related discipline AND:
• A minimum of 4 years post-qualification experience in estates and/or facilities management OR
• A Higher National Diploma (HND) in engineering or a construction related discipline; AND:
• A minimum of 3 years’ post-qualification experience in estates and/or facilities management OR
• A degree in engineering or a construction related discipline; AND:
• A minimum of 2 years’ post-qualification experience in estates and/or facilities management.

Desired Experience/Qualifications:

• Working towards licentiate (technical) membership of a relevant professional body, such as CIBSE IET, CIOB, RICS, IWFM or hold relevant membership.

Applications will also be considered from applicants with relevant formal qualifications considered to be of an equivalent or higher standard to those stated. Relevant or equivalent qualifications: give the type of qualification and date awarded (the date awarded is the date on which you were notified of your result by the official awarding body). If you believe your qualification is equivalent to the one required, the onus is on you to provide the panel with details of modules studied etc so that a well-informed decision can be made.

If successful you will be required to complete a criminal record check through Access NI, having a criminal conviction will not necessarily exclude you from this process. CPL have a policy on the recruitment of ex-offenders.

CPL is an equal opportunities employer and welcomes applicants from all backgrounds. We recognise that a diverse and inclusive workplace will better our relationships and services with our clients, our candidates, our communities, and one another. Be You, Be Kind, Be Proud.