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- Tasks: Support the UKI ROC team with admin tasks, project updates, and meeting logistics.
- Company: Join a dynamic company in the pharmaceutical/lifesciences sector.
- Benefits: Gain valuable experience, develop skills, and work in a supportive environment.
- Why this job: Be a key player in a collaborative team and enhance your organisational skills.
- Qualifications: A Levels or similar, proficient in Microsoft Office, and strong communication skills.
- Other info: Opportunity for growth in a fast-paced, flexible work environment.
The predicted salary is between 24000 - 36000 £ per year.
EMPLOYMENT TYPE: 6 MONTHS FTC
Key responsibilities:
- This role is to take the administrative tasks off the UKI ROC team so they can focus on proactive activity.
- Manage daily updates on new and existing projects/meetings.
- You will need to be able to work on your own initiative, able to prioritise workload and efficiently maintain central admin records for the team.
- You will need to be highly organised, have an excellent command of the English language both written and oral and have proven experience with Microsoft Outlook, Word, Excel and online portals (ERP systems will be a bonus).
Duties:
- Support Brand Leads, KAMS, HBMs and Head Office team (SP, RX & PO).
- Support with all contracts and meetings – Peer to Peer and 3rd Party Meetings.
- Manage promotional material list with DHL - distribution and withdrawal.
- Raise suppliers and management of payments.
- Contract creation and management via Agiloft.
- Administer access to online portals, keeping it up to date.
- Support with Transfer of Value submission.
- Conference planning and support.
- Maintaining database with training records.
- ITC coordination and on-boarding.
- Assist in drafting and revising confidentiality agreements and contracts.
- To support the team in planning and preparing for meetings and presentations (HOC and Regional).
- Support the business in PR and Marketing activity in conjunction with the Communications Department. This activity may also include external enquiries.
- To assist in representing the Company to customers and stakeholders.
- Provide efficient assistance to UKI ROC, including support with meeting logistics/communication, expense tracking vs budgets, PO generation, agenda and minutes management, catering requirements.
- Manage Purchase order and Receipts for the UKI team.
- Assist with functional meetings and take minutes and actions with follow through.
- Printing and administration of documentation that requires signature.
- Manage transport and logistics for UKI and function.
- Ensure a positive image of the UKI function through all communications and interactions, taking leadership for the updating and maintenance of the internal functional SharePoint sites, ensuring that information is kept up to date.
Requirements:
- Communicative, organised, flexible and committed, you must have:
- Highest level of integrity and understanding of how to work in a confidential environment.
- Experience working as an administrator in a marketing/commercial environment with experience of developing and implementing effective processes.
- Pharmaceutical/Lifesciences background is a plus.
- Educated to at least A Level or similar.
- Proficient in Microsoft Office, including competency in Outlook, Word, PowerPoint and Excel.
- Experience of working with E1 type systems (POs, invoices etc).
- SharePoint and Veeva systems an advantage.
- Ability to work under pressure with multiple priorities, occasionally to tight deadlines.
- Makes day to day decisions individually or collaboratively within immediate work area, ensuring peers understand decisions taken.
- Sets high personal standards and has a desire for success.
- Proactive with a focused and structured approach to work - although able to change direction if required.
- Genuine team player with a supportive and helpful approach to all internal and external personnel.
Personal Assistant in Uxbridge employer: Cpl Life Sciences
Contact Detail:
Cpl Life Sciences Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant in Uxbridge
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at events. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and role. Know their values and how you can contribute. This shows you’re genuinely interested and ready to hit the ground running!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family. Get comfortable answering common questions and showcasing your skills, especially your organisational prowess.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Personal Assistant in Uxbridge
Some tips for your application 🫡
Show Off Your Organisational Skills: In your application, make sure to highlight your organisational abilities. We want to see how you can manage multiple tasks and keep everything running smoothly, just like the role requires!
Tailor Your Experience: When you're writing your application, tailor it to reflect your experience with administrative tasks, especially in a marketing or commercial environment. We love seeing how your background aligns with what we need!
Be Clear and Concise: Since excellent written communication is key for this role, ensure your application is clear and to the point. We appreciate straightforwardness, so avoid fluff and get straight to the good stuff!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Cpl Life Sciences
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Personal Assistant as outlined in the job description. Familiarise yourself with key tasks like managing meetings, handling contracts, and supporting various teams. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Show Off Your Organisational Skills
Since this role requires a high level of organisation, be prepared to discuss specific examples from your past experiences where you've successfully managed multiple priorities or streamlined processes. Use the STAR method (Situation, Task, Action, Result) to structure your answers and highlight your ability to stay organised under pressure.
✨Brush Up on Your Tech Skills
Make sure you're comfortable with Microsoft Office, especially Outlook, Word, and Excel, as well as any relevant online portals or ERP systems. If you have experience with SharePoint or Veeva, be ready to talk about it. You might even want to bring up how you've used these tools to improve efficiency in previous roles.
✨Prepare for Scenario Questions
Expect to face scenario-based questions that assess your problem-solving skills and ability to handle confidential information. Think about situations where you've had to make quick decisions or manage sensitive data, and be ready to explain your thought process. This will showcase your integrity and ability to work in a confidential environment.
