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- Tasks: Manage document lifecycles and support a major system migration to Veeva Vault.
- Company: Join a leading pharmaceutical manufacturing business in Slough.
- Benefits: Competitive salary, hands-on experience, and high visibility across functions.
- Other info: Dynamic role with opportunities for professional growth and impact.
- Why this job: Be part of an exciting Veeva Vault migration project with real ownership.
- Qualifications: Experience in GMP document control and familiarity with DMS systems.
The predicted salary is between 45000 - 45000 £ per year.
We’re supporting a pharmaceutical manufacturing business in Slough who are looking for a System Specialist to support their Document Management System (DMS) as they prepare for a migration to Veeva Vault. This is a hands-on role focused on GMP document control, system coordination, and data clean-up, ensuring all documentation is compliant, up to date, and audit-ready. You’ll act as a key point of contact across QA, Manufacturing, QC, and Engineering — keeping documentation moving and making sure nothing falls behind.
What You’ll Be Doing
- Managing the end-to-end document lifecycle (creation, review, approval, archive) within the DMS
- Acting as a super user / coordinator for the system (permissions, workflows, document ownership)
- Driving document clean-up activities ahead of the Veeva Vault migration
- Monitoring periodic reviews, chasing overdue documents and escalating where needed
- Supporting cross-functional teams to ensure documents are reviewed and approved on time
- Coordinating document translations across global sites
- Providing user support and training on the system
- Supporting system improvements, testing (OQ/PQ), and process optimisation
What They’re Looking For
- Experience in document control within a GMP pharmaceutical or biotech environment
- Strong understanding of GMP documentation requirements (e.g. SOPs, validation, change control)
- Experience using a DMS / eDMS (e.g. Documentum D2, Veeva Vault, MasterControl, TrackWise)
- Comfortable managing workflows, approvals, and stakeholder coordination
- Strong attention to detail and ability to manage multiple priorities
Nice to Have
- Experience supporting a system migration (eDMS / Veeva Vault)
- Previous super user / admin experience
- Exposure to regulatory requirements (FDA, EU Annex 11, 21 CFR Part 11)
Why This Role?
- Opportunity to be part of a Veeva Vault migration project
- High visibility across multiple business functions
- Hands-on role with real ownership and impact
System Specialist in Reading employer: Cpl Life Sciences
Contact Detail:
Cpl Life Sciences Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land System Specialist in Reading
✨Tip Number 1
Network like a pro! Reach out to your connections in the pharmaceutical industry, especially those who have experience with DMS or Veeva Vault. A friendly chat can lead to insider info about job openings or even a referral.
✨Tip Number 2
Prepare for interviews by brushing up on your GMP documentation knowledge. Be ready to discuss your experience with document control and how you’ve managed workflows in past roles. We want to see that you can hit the ground running!
✨Tip Number 3
Showcase your problem-solving skills! Think of examples where you’ve improved processes or tackled challenges in document management. This will demonstrate your ability to support system improvements and optimisation.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace System Specialist in Reading
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the System Specialist role. Highlight your experience with document control and any relevant DMS systems you've used. We want to see how your skills match what we're looking for!
Showcase Your Experience: In your cover letter, showcase your experience in GMP environments and any specific projects you've worked on that relate to document management. This is your chance to tell us how you can contribute to our Veeva Vault migration!
Be Clear and Concise: When writing your application, be clear and concise. Use bullet points where possible to make it easy for us to read through your qualifications and experiences. We appreciate straightforward communication!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at Cpl Life Sciences
✨Know Your DMS Inside Out
Make sure you’re well-versed in the Document Management System (DMS) mentioned in the job description. Brush up on your knowledge of how it works, especially if you've used systems like Veeva Vault or Documentum D2 before. Being able to discuss specific functionalities and your experience with them will show that you're ready to hit the ground running.
✨Understand GMP Documentation Requirements
Familiarise yourself with Good Manufacturing Practice (GMP) documentation requirements. Be prepared to discuss SOPs, validation processes, and change control. This will demonstrate your understanding of the industry standards and your ability to ensure compliance in your role.
✨Showcase Your Coordination Skills
Since this role involves acting as a key point of contact across various teams, think of examples where you successfully managed workflows and stakeholder coordination. Highlight your ability to keep documentation moving and how you’ve handled tight deadlines in the past.
✨Prepare for Migration Discussions
If you have experience with system migrations, especially to Veeva Vault, be ready to share your insights. Discuss any challenges you faced and how you overcame them. If you haven’t been involved in a migration, research common issues and solutions to show your proactive approach.