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- Tasks: Support the Immunology Team and GM with admin tasks, diary management, and logistics.
- Company: Join a global leader in developing life-changing medicines for serious diseases.
- Benefits: Enjoy hybrid working, competitive salary, and potential for permanent placement.
- Why this job: Be part of a dynamic team, enhance your skills, and make a real impact in healthcare.
- Qualifications: Strong communication skills, attention to detail, and familiarity with Microsoft Teams required.
- Other info: Opportunity for growth with possible extension or permanent offer after 12 months.
The predicted salary is between 28000 - 42000 £ per year.
Location: Uxbridge (hybrid working)
Duration: 12 Months (possible extension or permanent offer)
Salary: £35,000
We work across our expanding global network to invent, develop and commercialise life-transforming medicines for people with serious diseases. We are seeking a dynamic and enthusiastic Admin Coordinator to join our Immunology Team in the UK/NL Cluster and also provide support for the GM of the International Region.
This role requires the incumbent to consistently exercise considerable judgement and initiative and the ability to work across UK and NL teams. Demonstrates a general understanding of the business and works under general guidance.
Essential Functions required for the job:- Anticipates the needs of leaders and teams to manage and problem solve all logistics for the UK/NL cluster and GM for the International Region, including diary management for the GM.
- Responsible for submitting requisitions and tracking department purchase order requests and may coordinate broader department expenses. Prior experience on Concur, MarkView and Oracle would be beneficial.
- Coordinates multiple administrative workflows within the department to streamline and track increasingly complex processes. Makes recommendations for solutions and improvements.
- Highly collaborative with strong written and verbal communication skills; ability to interact across all levels of employees and management while maintaining confidentiality.
- Ability to understand departmental and/or leader priorities and adjust work accordingly while maintaining a high level of accuracy and attention to detail.
- Proactively manages calendars using a basic understanding of the priorities of those they support.
- Acts as the point person responsible for coordinating logistics of internal/external meetings across teams and levels.
- May also be responsible for collaborating with Strategic Sourcing and Procurement to manage and negotiate contracts for off-site meetings as well as managing meeting/event budgets within approval limits. Prior experience with Cvent, iCertis and Zycus is beneficial.
- May be responsible for coordination of completed agendas and may be responsible for coordinating final slides and distribution. Makes catering recommendations for meetings and events scheduled over meal periods.
- Where applicable, assists employees and guests with travel and expense reports.
- Demonstrates a thorough understanding of company policies, procedures and resources and can advise team members as needed.
- Actively manages department contact lists/org charts.
- Manages and updates content on department SharePoint sites and/or RON pages. Experience with Microsoft Teams is a must.
- Acts as a point person for all new employees within the department(s), coordinating with IT, Facilities, and Procurement.
- Coordinates with space planning for new hires or other space needs.
Personal Assistant/ Admin Coordinator employer: Cpl Life Sciences
Contact Detail:
Cpl Life Sciences Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant/ Admin Coordinator
✨Tip Number 1
Familiarise yourself with the tools mentioned in the job description, such as Concur, MarkView, and Oracle. Having a solid understanding of these platforms will not only boost your confidence but also demonstrate your initiative and readiness to hit the ground running.
✨Tip Number 2
Showcase your organisational skills by preparing examples of how you've successfully managed complex schedules or logistics in previous roles. Be ready to discuss specific situations where your problem-solving abilities made a significant impact.
✨Tip Number 3
Network with current or former employees of the company, especially those in similar roles. They can provide valuable insights into the company culture and expectations, which can help you tailor your approach during the interview process.
✨Tip Number 4
Prepare to discuss your experience with Microsoft Teams and SharePoint, as these are essential for collaboration in this role. Highlight any specific projects where you used these tools effectively to enhance team communication and workflow.
We think you need these skills to ace Personal Assistant/ Admin Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience that aligns with the role of Personal Assistant/Admin Coordinator. Emphasise your organisational skills, problem-solving abilities, and any experience with diary management or administrative workflows.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the position and the company. Mention specific skills that relate to the job description, such as your ability to manage calendars, coordinate meetings, and handle logistics effectively.
Highlight Relevant Software Experience: If you have experience with Concur, MarkView, Oracle, or other relevant software mentioned in the job description, be sure to include this in your application. This will demonstrate your readiness to hit the ground running.
Showcase Communication Skills: Since strong written and verbal communication skills are essential for this role, consider including examples of how you've successfully interacted with various levels of employees and management in your previous roles.
How to prepare for a job interview at Cpl Life Sciences
✨Showcase Your Organisational Skills
As a Personal Assistant/Admin Coordinator, your ability to manage multiple tasks is crucial. Be prepared to discuss specific examples of how you've successfully organised schedules, managed logistics, or streamlined processes in previous roles.
✨Demonstrate Problem-Solving Abilities
This role requires a proactive approach to problem-solving. Think of instances where you've anticipated needs or resolved issues before they escalated. Sharing these experiences will highlight your initiative and judgement.
✨Familiarise Yourself with Relevant Tools
Knowledge of tools like Concur, MarkView, and Oracle can set you apart. If you have experience with these or similar platforms, be sure to mention it. If not, do a bit of research to understand their functions and how they relate to the role.
✨Communicate Effectively
Strong written and verbal communication skills are essential. Prepare to discuss how you've interacted with various levels of staff and management, ensuring confidentiality and professionalism in all communications.
