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- Tasks: Support two teams with admin tasks, meeting management, and travel arrangements.
- Company: Join a dynamic team in General Medicines, making a real impact in healthcare.
- Benefits: Enjoy flexible working with 3 days in the office and 2 days remote.
- Other info: Position lasts until the end of the year, offering £23 per hour PAYE.
- Why this job: Gain valuable experience in a supportive environment while enhancing your organisational skills.
- Qualifications: Previous admin experience or relevant qualification; strong computer skills required.
Location: Reading (3 days a week in the office – 2 days remote)
Duration: Till the end of the year
Pay rate: £23 per hour PAYE
We are looking for a Team Assistant who will be responsible for providing administrative and organisational support to the 2 teams in General Medicines.
Key Responsibilities:
- Effectively and efficiently manages meetings
- Supporting and preparing all key strategic and operational meetings
- Diary management
- Organisation of all Team Offsites with the appropriate and productive location with the most impactful agenda
- Budget management
- Supporting the team with PO requests
- Supporting with internal and external congresses
- Supporting the team with onboarding and training required
- Provides support to the department ensuring that all meetings are given appropriate time and are prioritised where necessary
- Pro-actively finds solutions to time management issues
- Manages travel and accommodation requirements in line with Standard Operating Procedures (SOPs)
- Takes full responsibility of travel management from flights to accommodation for both domestic and international travel providing details in advance of travel date
- Is aware of travel SOPs and ensures that the department operates within them
- Provides proactive administrative support on a day-to-day basis
- Offers proactive support in the preparation of presentations by providing technical support, input and proofreading
- Offers support for internal communications
- Creates and maintains up to date filing systems and databases such that all relevant information can be easily retrieved
- Supporting with the uploading of materials for certification into our promomats system
Experience and qualifications:
- Experience of working in an administrative environment or qualification in business administration/office management
- Understanding of all key computer packages (Word, Excel, PowerPoint, Outlook)
- Strong time management skills and a demonstrated ability to organise own workload and deal with conflicting priorities
- Strong interpersonal skills and experience of building relationships across a wide variety of people
- Ability to work alone on tasks pro-actively seeking, recommending, and implementing solutions to arising issues
Personal Assistant employer: Cpl Life Sciences
Contact Detail:
Cpl Life Sciences Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant
✨Tip Number 1
Familiarise yourself with the specific tools and software mentioned in the job description, such as Word, Excel, PowerPoint, and Outlook. Being proficient in these applications will not only boost your confidence but also demonstrate your readiness for the role.
✨Tip Number 2
Highlight your time management skills by preparing examples of how you've successfully organised your workload in previous roles. Be ready to discuss specific situations where you managed conflicting priorities effectively.
✨Tip Number 3
Showcase your interpersonal skills by thinking of instances where you've built strong relationships with colleagues or clients. This could be through teamwork, collaboration on projects, or resolving conflicts.
✨Tip Number 4
Research the company culture and values of StudySmarter. Understanding our mission and how we operate can help you align your responses during any interviews and show that you're a great fit for our team.
We think you need these skills to ace Personal Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative roles. Emphasise skills like diary management, meeting organisation, and budget management, as these are key responsibilities for the Personal Assistant position.
Craft a Compelling Cover Letter: Write a cover letter that showcases your interpersonal skills and ability to manage conflicting priorities. Use specific examples from your past experiences to demonstrate how you can proactively find solutions to time management issues.
Highlight Technical Proficiency: Since the role requires knowledge of key computer packages, mention your proficiency in Word, Excel, PowerPoint, and Outlook. Provide examples of how you've used these tools effectively in previous roles.
Proofread Your Application: Before submitting your application, carefully proofread your CV and cover letter. Ensure there are no spelling or grammatical errors, as attention to detail is crucial for a Personal Assistant role.
How to prepare for a job interview at Cpl Life Sciences
✨Showcase Your Organisational Skills
As a Personal Assistant, your ability to manage time and organise tasks is crucial. Be prepared to discuss specific examples of how you've successfully managed multiple priorities in the past, especially in a fast-paced environment.
✨Demonstrate Proactive Problem-Solving
The role requires finding solutions to time management issues. During the interview, share instances where you identified a problem and took the initiative to resolve it, highlighting your proactive approach.
✨Familiarise Yourself with Relevant Software
Since the job involves using key computer packages like Word, Excel, and PowerPoint, make sure you're comfortable discussing your experience with these tools. You might even want to mention any advanced skills or projects you've completed using them.
✨Highlight Your Interpersonal Skills
Building relationships is key in this role. Prepare to talk about how you've effectively communicated and collaborated with diverse teams or individuals, showcasing your strong interpersonal skills.