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- Tasks: Manage document lifecycles and support a major system migration project.
- Company: Pharmaceutical manufacturing business in Slough with a focus on innovation.
- Benefits: Competitive salary, hands-on experience, and high visibility across functions.
- Other info: Dynamic role with opportunities for professional growth and development.
- Why this job: Be part of a crucial Veeva Vault migration and make a real impact.
- Qualifications: Experience in GMP document control and familiarity with DMS systems.
The predicted salary is between 45000 - 45000 £ per year.
We’re supporting a pharmaceutical manufacturing business in Slough who are looking for a System Specialist to support their Document Management System (DMS) as they prepare for a migration to Veeva Vault. This is a hands-on role focused on GMP document control, system coordination, and data clean-up, ensuring all documentation is compliant, up to date, and audit-ready. You’ll act as a key point of contact across QA, Manufacturing, QC, and Engineering — keeping documentation moving and making sure nothing falls behind.
What You’ll Be Doing
- Managing the end-to-end document lifecycle (creation, review, approval, archive) within the DMS
- Acting as a super user / coordinator for the system (permissions, workflows, document ownership)
- Driving document clean-up activities ahead of the Veeva Vault migration
- Monitoring periodic reviews, chasing overdue documents and escalating where needed
- Supporting cross-functional teams to ensure documents are reviewed and approved on time
- Coordinating document translations across global sites
- Providing user support and training on the system
- Supporting system improvements, testing (OQ/PQ), and process optimisation
What They’re Looking For
- Experience in document control within a GMP pharmaceutical or biotech environment
- Strong understanding of GMP documentation requirements (e.g. SOPs, validation, change control)
- Experience using a DMS / eDMS (e.g. Documentum D2, Veeva Vault, MasterControl, TrackWise)
- Comfortable managing workflows, approvals, and stakeholder coordination
- Strong attention to detail and ability to manage multiple priorities
Nice to Have
- Experience supporting a system migration (eDMS / Veeva Vault)
- Previous super user / admin experience
- Exposure to regulatory requirements (FDA, EU Annex 11, 21 CFR Part 11)
Why This Role?
- Opportunity to be part of a Veeva Vault migration project
- High visibility across multiple business functions
- Hands-on role with real ownership and impact
System Specialist in London employer: Cpl Life Sciences
Contact Detail:
Cpl Life Sciences Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land System Specialist in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the pharmaceutical industry, especially those who work with DMS or Veeva. A friendly chat can lead to insider info about job openings that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by brushing up on your GMP documentation knowledge. Be ready to discuss your experience with document control and how you’ve handled workflows in past roles. We want to see your expertise shine!
✨Tip Number 3
Showcase your skills through real-life examples. When discussing your experience, highlight specific projects where you managed document lifecycles or supported system migrations. This will help us see your hands-on capabilities.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace System Specialist in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the System Specialist role. Highlight your experience with document control and any relevant DMS systems like Veeva Vault. We want to see how your skills match what we're looking for!
Showcase Your Experience: In your cover letter, give us a sneak peek into your hands-on experience in GMP environments. Share specific examples of how you've managed document lifecycles or supported system migrations. This will help us see your fit for the role!
Be Clear and Concise: When writing your application, keep it clear and to the point. Use bullet points where possible to make it easy for us to read through your qualifications. We appreciate straightforward communication!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at Cpl Life Sciences
✨Know Your DMS Inside Out
Make sure you’re well-versed in the Document Management System (DMS) mentioned in the job description. Brush up on your knowledge of document control processes, especially in a GMP environment. Being able to discuss specific experiences with DMS or eDMS systems like Veeva Vault will show that you’re ready for the role.
✨Showcase Your Attention to Detail
Since this role requires managing multiple priorities and ensuring compliance, be prepared to give examples of how you've maintained accuracy in your previous work. Discuss any experiences where your attention to detail made a significant difference, especially in document reviews or audits.
✨Prepare for Cross-Functional Collaboration
This position involves working closely with various teams like QA, Manufacturing, and Engineering. Think of examples where you successfully coordinated with different departments. Highlight your communication skills and how you’ve ensured timely document approvals in past roles.
✨Understand Regulatory Requirements
Familiarise yourself with relevant regulatory requirements such as FDA guidelines and EU Annex 11. Be ready to discuss how these regulations impact document management and what steps you’ve taken in the past to ensure compliance. This will demonstrate your readiness to handle the responsibilities of the role.