At a Glance
- Tasks: Lead operational and administrative functions to support research and education excellence.
- Company: Join a dynamic institute focused on innovation and knowledge transfer in London.
- Benefits: Earn up to £350 a day with potential for remote work and professional development.
- Other info: Contract length is 6 months with opportunities for growth.
- Why this job: Make a real impact in a collaborative environment while managing diverse teams.
- Qualifications: Experience in leadership, financial management, and compliance is essential.
Pay up to £350 a day
Location: London
Contract Length: 6 months
Key Skills:
The primary functions of the position are to:
- Lead the professional services operational, technical and administrative functions ensuring the support services are delivered in an efficient, responsive and professional manner supporting excellence in research, education, knowledge transfer and enterprise.
- Ensure the Institute operates within the set budgetary frameworks and policies, providing budgetary and financial management of the Institute and optimising the use of resources.
- Proactively support the role of the Institute Director in implementing the Institute’s scientific and operational strategy, maintaining oversight of the operation and performance of the Institute.
- Collaborate and coordinate with relevant business partners and professional services leads to ensure service delivery at Faculty, School and level meets the needs of the Institute.
- Ensure the Institute is compliant with statutory regulations and that Institute policies and procedures are implemented and operated effectively.
- Manage the Institute’s external relations initiatives.
Working relationships:
The post holder is directly accountable to the Director of the Institute. The post holder line manages and is responsible, directly or indirectly, for staff (up to 6 senior direct reports and up to 30 indirect reports) working within the administration and support services reporting to the post holder.
Main Duties and Responsibilities:
Operational Management and Services:
- Provide effective leadership and management of the Institute’s professional services and technical team, reviewing workloads, resources and training needs.
- Ensure the provision of a high quality and reliable operational service across the Institute in support of all areas of the academic endeavour.
- Ensure the Institute obtains an efficient and effective service from the Professional Services Divisions through close liaison with the Faculty Director of Operations and Institute-facing Professional Services Business Partners.
- Manage Institute resources, including finance, staffing, space and facilities to ensure effective stewardship and continuity of services, keeping the Director fully updated on finances across the Institute.
- Regularly review the Institute’s operational structure to ensure an efficient and effective service and manage changes to the structure as needs arise.
- Ensure the Institute has effective governance structures and the Institute Leadership Team can effectively monitor the performance of the Institute and progress on key goals and objectives.
- Coordinate the timely production of management information, reports and returns for the Institute.
- Ensure policies and statutory regulations have been implemented and are operating effectively.
- Regularly review local Institute policies and procedures, in line with guidelines and legislative requirements, to improve the operational service provided.
- Work with the Director to promote effective internal communication and build staff engagement.
- Oversee the Institute’s digital presence.
- Oversee operational activities at the Biological Services Facility (BSF) with close working with the Manager of the BSF and their staff.
- Support and advise the Establishment Certificate Holder and their deputy in meeting their responsibilities and liabilities.
- Work closely with the Director and other senior staff and stakeholders to develop robust business continuity plans.
- Have overall responsibility for the management of buildings and facilities at the Institute’s two sites.
- Work together with the Institute Laboratory Manager and Biological Services Manager to oversee/manage short, medium and longer term estates projects.
- Work with the Institute Safety Officer to ensure compliance with health & safety legislation; implementation of local health & safety policies including local fire training, risk assessments and accident reporting.
- Work with the Business Continuity Co-ordinator to ensure regular updates of the business continuity plan and risk register.
- Support the Designated Individual with HTA regulations compliance.
- Ensure the Safety Policy is updated annually by the Institute Safety Officer.
- Liaise with Estates.
- Oversee the appointment of Fire Marshalls and First Aiders by the Laboratory Manager.
StudySmarter Expert Advice🤫
We think this is how you could land Institute Manager
✨Tip Number 1
Familiarise yourself with the specific operational and financial management practices relevant to the role. Understanding how to optimise resources and manage budgets effectively will demonstrate your capability to lead the Institute's professional services.
✨Tip Number 2
Network with professionals in similar roles or within the academic sector. Engaging with current Institute Managers or those in related positions can provide insights into the challenges and expectations of the role, which you can reference during discussions.
✨Tip Number 3
Showcase your leadership skills by preparing examples of how you've successfully managed teams and projects in the past. Highlighting your experience in leading diverse teams and ensuring effective service delivery will be crucial.
✨Tip Number 4
Research the Institute's current strategic goals and operational challenges. Being well-informed about their objectives will allow you to tailor your conversations and demonstrate how you can contribute to their success.
We think you need these skills to ace Institute Manager
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant experience and skills that align with the responsibilities of the Institute Manager role. Focus on your leadership, financial management, and operational oversight capabilities.
Craft a Compelling Cover Letter:Write a cover letter that clearly outlines your motivation for applying and how your background fits the job description. Mention specific examples of how you've successfully managed teams and resources in previous roles.
Highlight Relevant Achievements:In both your CV and cover letter, include quantifiable achievements that demonstrate your ability to lead and manage effectively. Use metrics to showcase improvements in operational efficiency or budget management.
Proofread and Edit:Before submitting your application, carefully proofread your documents for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism.
How to prepare for a job interview at Cpl Life Sciences
✨Understand the Role Thoroughly
Before the interview, make sure you have a solid grasp of the responsibilities and expectations of the Institute Manager position. Familiarise yourself with the key skills mentioned in the job description, such as operational management, financial oversight, and compliance with regulations.
✨Prepare Examples of Leadership
Since this role involves leading a team and managing resources, be ready to share specific examples from your past experiences where you successfully led a team or managed a project. Highlight your ability to motivate staff and improve operational efficiency.
✨Showcase Your Financial Acumen
Given the importance of budgetary management in this role, prepare to discuss your experience with financial oversight. Be ready to explain how you've optimised resources in previous positions and how you would approach budget management at the Institute.
✨Demonstrate Collaborative Skills
Collaboration is key in this role, so think of instances where you've worked effectively with various stakeholders. Be prepared to discuss how you would coordinate with business partners and professional services leads to ensure service delivery meets the needs of the Institute.
