At a Glance
- Tasks: Support leaders with admin tasks, manage logistics, and streamline workflows.
- Company: Dynamic company in Uxbridge offering hybrid working.
- Benefits: Competitive pay up to £50,000, flexible duration, and potential for permanent role.
- Other info: Great opportunity for career growth in a collaborative environment.
- Why this job: Be the backbone of a team, making a real difference in daily operations.
- Qualifications: Strong communication skills and ability to manage multiple tasks efficiently.
The predicted salary is between 50000 - 50000 £ per year.
- PA/ Senior Admin Coordinator
- Pay rate: Up to 50,000 per annum
- Duration: 12 months initially (Flexible to go perm)
This position provides administrative support and coordination, whilst also necessitating advanced knowledge developed on the job, problem solving.
This role requires the incumbent to consistently exercise considerable judgement and initiative.
Demonstrates a general understanding of the business and works under general guidance.
Essential Functions required for the job. List both technical and managerial requirements if applicable.
- Anticipates the needs of leaders and teams in order to manage and problem solve all logistics.
- Responsible for submitting requisitions and tracking department purchase order requests and may coordinate broader department expenses.
- Coordinates multiple administrative workflows within the department to streamline increasingly complex processes.
- Highly collaborative with strong written and verbal communication skills; ability to interact across all levels of employees and management while maintaining confidentiality.
Ability to understand departmental and/or leader priorities and adjust work accordingly while maintaining a high level of accuracy and attention to detail.
- Proactively manages calendars using basic understanding of the priorities of those they support.
Ability to anticipate the needs of leaders and teams in order to manage and problem solve all logistics.
- Acts as the point person responsible for coordinating logistics of internal/external meetings.
May also be responsible for collaborating with Strategic Sourcing and Procurement to manage and negotiate contracts for off-site meetings as well as managing meeting/event budgets within approval limit.
May be responsible for coordination of completed agendas and may be responsible for coordinating final slides and distribution.
Makes catering recommendations for meetings and events scheduled over meal periods.
Where applicable, assists employees and guests with travel and expense reports.
- Demonstrates a thorough understanding of company policies procedures and resources and can advise team members as needed.
Actively manages department contact lists/org charts.
Manages and updates content on department Share Point sites and/or RON pages.
- Responsible for anticipating and coordinating office supplies to maintain budgets.
Responsible for submitting requisitions and tracking department purchase order requests and may coordinate broader department expenses.
- Acts as a point person for all new employees within the department(s), coordination with IT, Facilities, and Procurement.
Coordinates with space planning for new hires or other space needs.
- Coordinates multiple administrative workflows within the department to streamline increasingly complex processes. Makes recommendations for solutions to issues.
- Provides backup support and coverage for other administrative coordinators, and UK Office Manager.
- #J-18808-Ljbffr
Personal Assistant/Admin Coordinator in Uxbridge employer: Cpl Healthcare
The Agrifood and Bioscience Institute (AFBI) is an exceptional employer, offering a collaborative work culture that prioritises innovation and sustainability in the agricultural sector. Located in Hillsborough, employees benefit from access to cutting-edge research facilities and opportunities for professional development, ensuring meaningful contributions to livestock genetics and welfare. Join us to be part of a team dedicated to advancing sustainable practices while fostering your career growth in a supportive environment.
