NICS Estate Officer (HPTO) in Belfast

Estate Officer CPL have partnered with Northern Ireland Civil Service (NICS) to recruit for an Estate Officer (HPTO) to join their team on a temporary contract, with possibility of extension.

Pay Rate: £19.59 per hour

Location: DOJ, NICTS, Estates and Security Branch

Benefits: 37 days holiday per annum

Hours: 37 hours per week

Key Duties:

• Monitor and manage cyclical maintenance activity, to include managing the Early Warning Notice (EWN) process and all remedial spend.
• Manage maintenance programmes, including procurement, contract management, quality control, stakeholder management.
• Assess adequacy of cyclical maintenance schedules and undertake risk assessments of critical systems, recommending improvements where necessary.
• Provide an interface with operational managers on issues relating to maintenance and/or compliance.
• Monitor the Building Energy Management Systems (BEMS) throughout the estate to assist sustainability and carbon reduction targets, while maintaining occupant comfort and ensuring waste is minimised where possible.
• Perform the role of Project Sponsor using a range of construction related contracts including MTC, NEC4 and local Frameworks.
• Provide expertise and advice to colleagues on building maintenance and design or on the technical execution of construction or engineering tasks.
• Develop and monitor SLAs with customers and the supply chain to oversee maintenance performance.
• Provide a visible presence by ensuring the best quality of service and excellent customer communications.
• Act as the senior escalation point for maintenance issues raised across a defined range of NICTS buildings and troubleshoot significant operations/service delivery issues in support of supplier partners.
• Contract management and key relationship management with senior users and key suppliers across a defined range of NICTS buildings.
• Completion of Business Cases for maintenance orders and projects in line with NIGEAE guidance and the Better Business Case (BBC) model.
• Monitoring spends on maintenance projects and reporting any projected variance to finance colleagues on a monthly basis.
• Providing input for line management to allow quarterly monitoring round budget allocation.
• Closely monitoring contractor expenditure against projections and investigating any anomalies.
• Monitoring professional fee spend from external delivery partners.
• Provide effective project management support to the other construction professionals within the Modernisation Division.
• Using approved methodologies, manage maintenance projects from inception to completion of the procurement cycle.
• Managing and monitoring risks, issues, costs, benefits and outcomes of maintenance projects.
• Undertake all line management responsibilities in accordance with NICS HR policy and guidance, ensuring that performance and absence management procedures are followed.
• Provide advice and guidance to direct report Professional Technical Officers on matters relating to Maintenance Management, Facilities Management and Project Management.
• Candidate is required to travel throughout the region and therefore must have access to a vehicle ensured for business use.

Essential Experience/Qualifications:

• Have a Higher National Certificate (HNC) in engineering or a construction related discipline, AND a minimum of 4 years post‑qualification experience in estates and/or facilities management.
• Have a Higher National Diploma (HND) in engineering or a construction related discipline, AND a minimum of 3 years post‑qualification experience in estates and/or facilities management.
• Have a degree in engineering or a construction related discipline, AND a minimum of 2 years post‑qualification experience in estates and/or facilities management.

Desired Experience/Qualifications:

• Working towards licentiate (technical) membership of a relevant professional body, such as CIBSE IET, CIOB, RICS, IWFM or hold relevant membership.
• Relevant or Equivalent Qualifications Applications will also be considered from applicants with relevant formal qualifications considered to be of an equivalent or higher standard to those stated.
• Relevant or equivalent qualifications: give the type of qualification and date awarded (the date awarded is the date on which you were notified of your result by the official awarding body).
• If you believe your qualification is equivalent to the one required, the onus is on you to provide the panel with details of modules studied etc so that a well‑informed decision can be made.

If successful you will be required to complete a criminal record check through Access NI, having a criminal conviction will not necessarily exclude you from this process. CPL have a policy on the recruitment of ex‑offenders, for a copy of this policy please email Janki.Din@cpl.ie

Cpl is an equal opportunities employer and welcomes applicants from all backgrounds. We recognise that a diverse and inclusive workplace will better our relationships and services with our clients, our candidates, our communities, and one another. Be You, Be Kind, Be Proud.