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- Tasks: Manage shipping documentation and track shipments for clinical services.
- Company: Join a leading organization in healthcare distribution, ensuring timely delivery of essential materials.
- Benefits: Enjoy a night shift schedule with opportunities for growth and development.
- Why this job: Be part of a crucial team that impacts patient care through efficient distribution processes.
- Qualifications: GCSE in Maths and English required; experience in office or distribution environments preferred.
- Other info: Ideal for detail-oriented individuals who thrive in fast-paced settings.
The predicted salary is between 28800 - 43200 £ per year.
The post holder will be responsible for carrying out clerical duties relating to Distribution orders shipping from Craigavon facilities. Duties will include the generation or independent review of associated shipping documentation required for the effective control of material throughout the despatch and distribution process. This will extend to include the subsequent follow up actions with regards to tracking/tracing shipments following despatch. This role requires a degree of manual handling.
The post holder will ensure that the duties described are completed in a timely manner, with high levels of accuracy and in accordance with GMP.
JOB SPECIFIC RESPONSIBILITIES:
The post holder will:
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Undertake all assigned duties in accordance with GMP and as detailed in the relevant SOPs, reporting any deviation from procedure to the Distribution Supervisor and/or Distribution Team Leader.
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Ensure that all Distribution activities are completed in accordance with approved documentation to support each distribution program.
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Perform and maintain computer transactions in line with distribution and material control systems.
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Prepare the associated shipping documentation required for Project and Ancillary shipments in accordance with the relevant SOPs, the protocol specific GDS or shipment specific DSS, courier and customs regulations.
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Generate shipment invoices, e-Cert documents (CofO, EUR1, ATR-1 forms, etc.) and any other country specific documents/declarations (as applicable) for each shipment.
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Perform independent reviews of associated shipping documentation required for each despatch in accordance with the relevant SOPs, the protocol specific GDS or shipment specific DSS, courier and customs regulations.
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Track and trace outbound shipments with couriers following despatch to ensure they have been or will be delivered in time – highlighting known exceptions to the relevant DC and Project contact(s) for follow up.
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Liaise with couriers with regard to arranging quotations, timelines, collections, onward shipping details and proof of delivery (POD).
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Collate and file associated shipping documentation for each shipment ensuring that all necessary actions and tasks have been completed.
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Carry out administrative duties such as photocopying, filing and archiving of distribution documentation.
GCSE (or equivalent) Mathematics and English Language at Grade C or above
Previous experience of working in a busy office environment, especially in relation to archiving and filing
Experience of using computerised systems
Proficiency in the use of Microsoft Office packages (to include Outlook, Word, Excel and PowerPoint)
Proven ability to follow written work instructions
Ability to organise, plan and prioritise tasks within a high volume, varied workload whilst maintaining a high level of accuracy in all work undertaken
Ability to work effectively on own initiative and effectively contribute within a team environment
Excellent communication and presentation skills (written and verbal)
DESIREABLE REQUIRMENTS
GCSE (or equivalent) in five subject areas at Grade C or above
Experience of working in a warehouse or distribution environment
Distribution Administrator (Night Shift) - Clinical Services employer: CPL Group
Contact Detail:
CPL Group Recruiting Team
+442830253460
StudySmarter Expert Advice 🤫
We think this is how you could land Distribution Administrator (Night Shift) - Clinical Services
✨Tip Number 1
Familiarize yourself with Good Manufacturing Practices (GMP) and Standard Operating Procedures (SOPs) relevant to distribution. Understanding these guidelines will not only help you in the interview but also demonstrate your commitment to maintaining high standards in your work.
✨Tip Number 2
Highlight any previous experience you have in a busy office or distribution environment. Be prepared to discuss specific examples of how you've managed tasks under pressure, as this role requires excellent organizational skills and the ability to prioritize effectively.
✨Tip Number 3
Brush up on your Microsoft Office skills, especially Excel, as you'll be performing computer transactions and managing shipping documentation. Being proficient in these tools will set you apart from other candidates.
✨Tip Number 4
Prepare to discuss your communication skills, particularly in relation to liaising with couriers and team members. Effective communication is key in ensuring timely deliveries and addressing any issues that may arise during the distribution process.
We think you need these skills to ace Distribution Administrator (Night Shift) - Clinical Services
Some tips for your application 🫡
Understand the Role: Make sure to thoroughly read the job description for the Distribution Administrator position. Highlight key responsibilities and required skills, as this will help you tailor your application to show how you meet these criteria.
Tailor Your CV: Customize your CV to reflect relevant experience and skills that align with the job requirements. Emphasize your proficiency in Microsoft Office, experience in a busy office environment, and any previous roles related to distribution or clerical duties.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the responsibilities outlined in the job description. Mention your ability to follow written instructions, your organizational skills, and your experience with shipping documentation and tracking shipments.
Proofread Your Application: Before submitting your application, carefully proofread all documents for spelling and grammatical errors. Ensure that your application is clear, concise, and professional, reflecting the high level of accuracy required for the role.
How to prepare for a job interview at CPL Group
✨Understand GMP and SOPs
Make sure you have a solid understanding of Good Manufacturing Practices (GMP) and Standard Operating Procedures (SOPs). Be prepared to discuss how you have adhered to these in previous roles, as this will demonstrate your commitment to quality and compliance.
✨Showcase Your Organizational Skills
Highlight your ability to organize, plan, and prioritize tasks. Provide examples from past experiences where you successfully managed a high volume of work while maintaining accuracy. This is crucial for the role, so be ready to impress with your organizational prowess.
✨Familiarize Yourself with Shipping Documentation
Since the role involves generating and reviewing shipping documentation, it’s important to familiarize yourself with the types of documents required (like invoices and e-Cert documents). Discuss any relevant experience you have with these documents during the interview.
✨Demonstrate Communication Skills
Excellent communication skills are essential for liaising with couriers and team members. Prepare to share examples of how you've effectively communicated in previous roles, especially in busy environments. This will show that you can handle the collaborative aspects of the job.
