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- Tasks: Manage shipping documentation and track shipments for clinical services.
- Company: Join a leading organization in healthcare distribution.
- Benefits: Enjoy a dynamic evening shift with opportunities for growth.
- Why this job: Be part of a crucial process that impacts patient care and logistics.
- Qualifications: GCSEs in Math and English required; office experience preferred.
- Other info: Ideal for detail-oriented individuals who thrive in fast-paced environments.
The predicted salary is between 24000 - 36000 £ per year.
The post holder will be responsible for carrying out clerical duties relating to Distribution orders shipping from Craigavon facilities. Duties will include the generation or independent review of associated shipping documentation required for the effective control of material throughout the despatch and distribution process. This will extend to include the subsequent follow up actions with regards to tracking/tracing shipments following despatch. This role requires a degree of manual handling.
The post holder will ensure that the duties described are completed in a timely manner, with high levels of accuracy and in accordance with GMP.
JOB SPECIFIC RESPONSIBILITIES:
The post holder will:
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Undertake all assigned duties in accordance with GMP and as detailed in the relevant SOPs, reporting any deviation from procedure to the Distribution Supervisor and/or Distribution Team Leader.
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Ensure that all Distribution activities are completed in accordance with approved documentation to support each distribution program.
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Perform and maintain computer transactions in line with distribution and material control systems.
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Prepare the associated shipping documentation required for Project and Ancillary shipments in accordance with the relevant SOPs, the protocol specific GDS or shipment specific DSS, courier and customs regulations.
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Generate shipment invoices, e-Cert documents (CofO, EUR1, ATR-1 forms, etc.) and any other country specific documents/declarations (as applicable) for each shipment.
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Perform independent reviews of associated shipping documentation required for each despatch in accordance with the relevant SOPs, the protocol specific GDS or shipment specific DSS, courier and customs regulations.
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Track and trace outbound shipments with couriers following despatch to ensure they have been or will be delivered in time – highlighting known exceptions to the relevant DC and Project contact(s) for follow up.
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Liaise with couriers with regard to arranging quotations, timelines, collections, onward shipping details and proof of delivery (POD).
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Collate and file associated shipping documentation for each shipment ensuring that all necessary actions and tasks have been completed.
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Carry out administrative duties such as photocopying, filing and archiving of distribution documentation.
GCSE (or equivalent) Mathematics and English Language at Grade C or above
Previous experience of working in a busy office environment, especially in relation to archiving and filing
Experience of using computerised systems
Proficiency in the use of Microsoft Office packages (to include Outlook, Word, Excel and PowerPoint)
Proven ability to follow written work instructions
Ability to organise, plan and prioritise tasks within a high volume, varied workload whilst maintaining a high level of accuracy in all work undertaken
Ability to work effectively on own initiative and effectively contribute within a team environment
Excellent communication and presentation skills (written and verbal)
DESIREABLE REQUIRMENTS
GCSE (or equivalent) in five subject areas at Grade C or above
Experience of working in a warehouse or distribution environment
Distribution Administrator (Evening Shift) - Clinical Services employer: CPL Group
Contact Detail:
CPL Group Recruiting Team
+442830253460
StudySmarter Expert Advice 🤫
We think this is how you could land Distribution Administrator (Evening Shift) - Clinical Services
✨Tip Number 1
Familiarize yourself with Good Manufacturing Practices (GMP) and Standard Operating Procedures (SOPs) relevant to distribution. Understanding these guidelines will not only help you in the role but also demonstrate your commitment to compliance during the interview.
✨Tip Number 2
Gain experience with shipping documentation and customs regulations. If you can, take a short course or workshop on logistics and shipping processes to enhance your knowledge and show that you're proactive about learning.
✨Tip Number 3
Brush up on your Microsoft Office skills, especially Excel, as you'll be handling data and documentation. Consider creating sample spreadsheets or practicing data entry tasks to showcase your proficiency.
✨Tip Number 4
Prepare for potential questions about how you handle high-pressure situations and prioritize tasks. Think of examples from your past experiences where you successfully managed multiple responsibilities while maintaining accuracy.
We think you need these skills to ace Distribution Administrator (Evening Shift) - Clinical Services
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in clerical duties, shipping documentation, and any previous roles in a busy office or distribution environment. Emphasize your proficiency in Microsoft Office and your ability to follow written instructions.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the Distribution Administrator role and explain how your skills align with the job responsibilities. Mention your attention to detail and ability to work under pressure, as these are crucial for this position.
Highlight Relevant Qualifications: Clearly state your GCSE qualifications, especially in Mathematics and English Language, as well as any additional relevant certifications. This will demonstrate that you meet the educational requirements for the role.
Showcase Communication Skills: Since excellent communication skills are essential for this role, provide examples of how you've effectively communicated in previous positions. This could include liaising with couriers or collaborating with team members to ensure timely deliveries.
How to prepare for a job interview at CPL Group
✨Understand GMP and SOPs
Make sure you have a solid understanding of Good Manufacturing Practices (GMP) and Standard Operating Procedures (SOPs). Be prepared to discuss how you have adhered to these in previous roles, as this will demonstrate your commitment to compliance and accuracy.
✨Showcase Your Organizational Skills
Since the role involves managing a high volume of tasks, be ready to share examples of how you prioritize and organize your workload. Discuss specific tools or methods you use to stay on top of your responsibilities, especially in a busy office environment.
✨Familiarize Yourself with Shipping Documentation
Review the types of shipping documentation mentioned in the job description, such as e-Cert documents and invoices. Being able to speak knowledgeably about these documents will show that you are proactive and understand the requirements of the role.
✨Demonstrate Communication Skills
Effective communication is key in this position, especially when liaising with couriers and team members. Prepare to provide examples of how you've successfully communicated in past roles, whether through written reports or verbal interactions.
