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- Tasks: Support the CEOs by managing emails, scheduling, and preparing documents for meetings.
- Company: Join a dynamic social network focused on innovation and collaboration.
- Benefits: Enjoy flexible working options and opportunities for personal growth.
- Why this job: Be at the heart of business operations, making a real impact in a fast-paced environment.
- Qualifications: Experience in a fast-paced setting, strong Excel and PowerPoint skills required.
- Other info: Interviews scheduled for the week of 3rd June; reach out for more details.
The predicted salary is between 28800 - 43200 £ per year.
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Job Title: Executive Assistant to the CEO
Amersham
Job Purpose
Creating an efficient and effective office environment, supporting the Co CEOs in all aspects of their Business dealings. Acting as the conduit between Group/Directors/Senior Managers/Staff in the UK and International offices and the CEOs for all business-related matters.
You will be the go-to person for up to date information regarding all aspects of the business and be the back-stop for all business issues to prevent them from going off the radar.
You will assist the efficient and effective time management of the CEOs, help prioritise the important from the urgent and provide general day to day help to keep meetings, diaries and travel plans on track.
Responsibilities
• Take ownership for ensuring that all emails on business-related matters are answered or actioned in a timely manner.
• Ensuring that all business reports, documents, letters required by the CEOs are prepared on a timely basis and filed after use.
• Signatures (ensuring important invoices and legal documentation is signed in a timely manner).
• Planning of itinerary for all business trips UK and internationally and Tvarious events
• Liaise with operational functions to ensure things are staying on track, that the CEOs views are correctly communicated and that their questions are answered in a timely manner.
• Business meeting preparations (research and document production prior to meetings).
• Organise and prepare Bi weekly company team meetings
• Board meetings (pulling together board papers from Directors and Senior managers, chasing relevant individuals for slides, putting together the snapshot for the CEO\’s to present to the Board)
• Assistance in writing speeches, company communications or presentations for events (e.g. Company Conference)
• Annual conference – Organising this with relevant departments. Liaising with conference team
• Customer complaints or general communications with external parties (monitoring if any external steps need to be taken)
Skills & Experience
• Experience of working with an entrepreneurial business in a fast paced & commercial environment.
• Advanced in Excel and Powerpoint skills.
• Good IT / Hardware knowledge
• Excellent numerical, analytical skills & report and research ability.
• Solid experience of diary planning and stakeholder liaison.
• Resilient and able to deal with ambiguity.
• To be a self-starter, hands on, prepared to take on ad-hoc and practical tasks and able to multi task with strong time management skills.
• Ability to get into the detail and provide concise practical summaries.
• Helpful and positive nature.
Interviews will be held w/c 3rd June so for more information please get in contact.
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Business Assistant employer: CPI Selection
Contact Detail:
CPI Selection Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Business Assistant
✨Tip Number 1
Familiarise yourself with the company’s structure and key personnel. Understanding who the Co-CEOs are and their management style will help you tailor your approach during interviews and demonstrate your proactive nature.
✨Tip Number 2
Brush up on your Excel and PowerPoint skills, as these are crucial for the role. Consider creating a sample report or presentation that showcases your abilities, which you can discuss during your interview.
✨Tip Number 3
Prepare to discuss your experience in managing multiple tasks and prioritising effectively. Think of specific examples where you successfully juggled competing demands, as this will highlight your time management skills.
✨Tip Number 4
Research the company’s recent projects and challenges. Being knowledgeable about their current business landscape will allow you to engage in meaningful conversations during the interview and show your genuine interest in the role.
We think you need these skills to ace Business Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience that aligns with the responsibilities of the Business Assistant role. Emphasise your skills in diary management, communication, and report preparation.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the role and the company. Mention specific examples from your past experiences that demonstrate your ability to support senior executives effectively.
Highlight Relevant Skills: In your application, focus on key skills mentioned in the job description, such as advanced Excel and PowerPoint skills, strong time management, and the ability to handle ambiguity. Provide concrete examples of how you've used these skills in previous roles.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the Business Assistant position.
How to prepare for a job interview at CPI Selection
✨Showcase Your Organisational Skills
As a Business Assistant, you'll need to demonstrate your ability to manage multiple tasks efficiently. Prepare examples of how you've successfully organised meetings, managed diaries, or handled travel arrangements in the past.
✨Be Ready to Discuss Your IT Proficiency
Given the emphasis on advanced Excel and PowerPoint skills, be prepared to discuss specific projects where you've utilised these tools. Consider bringing a portfolio or examples of your work to showcase your capabilities.
✨Demonstrate Your Communication Skills
You'll be acting as a conduit between various stakeholders, so it's crucial to show that you can communicate effectively. Practice articulating your thoughts clearly and concisely, and be ready to provide examples of how you've handled communications in previous roles.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and resilience. Think of scenarios where you've had to deal with ambiguity or unexpected challenges, and be ready to explain how you navigated those situations.
