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- Tasks: Support two Directors with scheduling, meetings, and daily operations.
- Company: Join a local government team dedicated to community development.
- Benefits: Enjoy hybrid working with flexible hours and potential contract extension.
- Why this job: Gain valuable experience in a professional environment while making a difference.
- Qualifications: Experience in administrative roles and strong organisational skills required.
- Other info: This is a temporary role with a minimum 3-month contract.
The predicted salary is between 30000 - 42000 £ per year.
One of my local government clients are currently recruiting an experienced Senior Administrative Officer on a temporary basis. This is a 3-month minimum contract with the possibility of the role being extended further to work Monday to Friday 9:00am to 5:00pm.
Hybrid working role where, however, you will be required to attend the office 2/3 times a week.
Overview:
To provide efficient, effective and professional operational day to day support to two Directors (Director of People and Organisational Development and Director of Communications, Engagement and Change), and their teams as required.
Responsibilities:
- To be the Personal Assistant to two Directors, providing high level professional support and assistance ensuring the Directors’ needs are effectively met and managed.
- To balance the different and sometimes competing priorities between both Directors and provide solutions to ensure appropriate support.
- To ensure that complex schedules and diaries are maintained accurately, making informed judgements based on understanding competing demands of the services, and prioritising appointments appropriately.
- To monitor and filter incoming enquiries and emails, using judgment to respond or redirect according to nature, sensitivity and urgency.
- To arrange meetings including the co-ordination of diaries, room bookings, the preparation and circulation of agendas and taking minutes as required.
- To plan, organise and coordinate internal and external meetings, functions and events on behalf of the Director(s) or their teams.
- To ensure the Director is suitably briefed and prepared ahead of meetings, and that they are kept informed about relevant changes and developments in a timely manner.
If you are interested in this vacancy, please send your CV to Jahker Miah from Coyle Personnel Ltd.
Senior Administrative Officer employer: Coyles
Contact Detail:
Coyles Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Administrative Officer
✨Tip Number 1
Familiarise yourself with the specific needs of the Directors you'll be supporting. Research their backgrounds and current projects to understand their priorities better, which will help you demonstrate your proactive approach during interviews.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've successfully managed competing priorities in previous roles. Be ready to discuss specific situations where you balanced multiple tasks effectively.
✨Tip Number 3
Showcase your communication skills by preparing to discuss how you've handled sensitive information or difficult enquiries in the past. This will illustrate your ability to filter and manage communications effectively.
✨Tip Number 4
Demonstrate your adaptability by sharing experiences where you've successfully coordinated meetings or events under tight deadlines. This will highlight your capability to thrive in a dynamic work environment.
We think you need these skills to ace Senior Administrative Officer
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience that aligns with the responsibilities of a Senior Administrative Officer. Emphasise your skills in managing complex schedules, providing high-level support, and coordinating meetings.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the job description. Mention your experience in supporting senior management, handling competing priorities, and your ability to manage communications effectively.
Showcase Relevant Skills: In your application, highlight key skills such as organisation, communication, and problem-solving. Provide examples of how you've successfully managed similar tasks in previous roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Coyles
✨Understand the Role
Make sure you thoroughly understand the responsibilities of a Senior Administrative Officer. Familiarise yourself with the specific duties mentioned in the job description, such as managing complex schedules and providing support to two Directors.
✨Demonstrate Organisational Skills
Be prepared to discuss your organisational skills and how you've successfully managed competing priorities in the past. Provide examples of how you've handled similar situations, especially in a fast-paced environment.
✨Showcase Communication Abilities
As this role involves filtering enquiries and coordinating meetings, highlight your communication skills. Be ready to explain how you ensure clear and effective communication, both in writing and verbally.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities. Think about potential challenges you might face in balancing the needs of two Directors and prepare your responses on how you would handle them.
