At a Glance
- Tasks: Support senior-level meetings and deliver efficient council services.
- Company: Join a local government team dedicated to community service.
- Benefits: Part-time hours with a focus on work-life balance.
- Other info: Office-based role in Ipswich, ideal for detail-oriented individuals.
- Why this job: Gain valuable experience in a fast-paced public sector environment.
- Qualifications: High-level minute-taking experience and strong administrative skills required.
Maximise your chances of a successful application to this job by ensuring your CV and skills are a good match.
About the Role
As a Business Support Administrator, you will play a vital role in ensuring the smooth and efficient operation of meetings, correspondence, and administrative functions within the team. You will be office-based at Endeavour House in Ipswich, working closely with colleagues and senior officers to deliver high-quality business support services.
Key Responsibilities
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Provide comprehensive administrative and business support across the team
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Coordinate meetings and manage multiple diaries efficiently
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Take clear, accurate, and professional minutes at high-level meetings – this is a key requirement of the role
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Prepare and circulate agendas, meeting papers, and follow-up actions in a timely manner
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Maintain records, systems, and documentation in line with Council procedures
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Support colleagues and senior officers with administrative tasks as required
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Handle correspondence and telephone enquiries professionally and effectively
About You
You will be an organised, proactive, and professional administrator with strong interpersonal and communication skills. xiskglj You must be able to demonstrate a high level of accuracy and confidentiality in your work, along with the ability to manage competing priorities effectively.
Essential Skills and Experience
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Extensive experience in minute taking at a high level – applications without this experience will not be considered
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Proven experience in meeting and diary coordination
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Previous experience working in a local authority or Council environment – this is essential or highly desirable
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Strong IT skills, particularly in the Microsoft Office suite (Word, Excel, Outlook, and Teams)
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Excellent attention to detail and time management skills
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Ability to work collaboratively in a team and build effective working relationships
If interested in this role please send your CV to Lee-Jaun at Coyle Personnel Ltd
Business Support Administrator in Ipswich employer: Coyles
As a local government employer, we pride ourselves on fostering a supportive and collaborative work culture that values the contributions of every team member. Working as a Business Support Administrator in Ipswich offers you the chance to play a vital role in enhancing council services while enjoying flexible part-time hours and opportunities for professional development within the public sector. Join us to make a meaningful impact in your community while benefiting from a stable and rewarding work environment.
StudySmarter Expert Advice🤫
We think this is how you could land Business Support Administrator in Ipswich
✨Tip Number 1
Familiarise yourself with the specific requirements of minute-taking in formal meetings. Consider practising by attending local council meetings or similar events to gain experience and confidence in capturing key points accurately.
✨Tip Number 2
Network with professionals already working in public sector roles, especially those in administrative positions. They can provide insights into the expectations and nuances of the role, which can help you tailor your approach during interviews.
✨Tip Number 3
Demonstrate your organisational skills by preparing a mock meeting agenda and minutes. This will not only showcase your ability to manage documentation but also give you a practical example to discuss during your interview.
✨Tip Number 4
Research the local government’s current projects and initiatives. Being knowledgeable about their work will allow you to engage more meaningfully during interviews and show your genuine interest in contributing to their goals.
We think you need these skills to ace Business Support Administrator in Ipswich
Some tips for your application 🫡
Highlight Minute-Taking Experience:Make sure to clearly outline your experience in formal minute-taking in your CV and cover letter. Provide specific examples of meetings you have taken minutes for, including the context and any feedback received.
Showcase Administrative Skills:Emphasise your administrative background by detailing relevant roles where you managed diaries, coordinated meetings, or provided organisational support. Use bullet points to make this information easy to read.
Tailor Your CV and Cover Letter:Customise your CV and cover letter to reflect the key responsibilities and essential criteria mentioned in the job description. Use keywords from the job listing to demonstrate that you are a perfect fit for the role.
Proofread for Clarity and Detail:Before submitting your application, thoroughly proofread your documents to ensure there are no spelling or grammatical errors. Pay attention to detail, as this is crucial for the role you are applying for.
How to prepare for a job interview at Coyles
✨Showcase Your Minute-Taking Skills
Since high-level minute-taking is essential for this role, be prepared to discuss your experience in detail. Bring examples of minutes you've taken in previous roles and explain how you ensured accuracy and clarity.
✨Demonstrate Organisational Prowess
Highlight your ability to manage multiple tasks efficiently. Discuss specific instances where you successfully coordinated meetings or managed diaries, showcasing your attention to detail and organisational skills.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities in a fast-paced environment. Think of scenarios where you had to handle conflicting schedules or last-minute changes, and explain how you navigated those challenges.
✨Emphasise Communication Skills
Effective communication is key in this role. Be ready to discuss how you liaise with various stakeholders and ensure excellent customer service. Provide examples of how your written communication has positively impacted your previous teams.
