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- Tasks: Join the Children's Services Team to take accurate minutes during meetings and provide admin support.
- Company: Work with a local government client dedicated to supporting children and families.
- Benefits: Gain valuable experience in a busy environment with opportunities for professional growth.
- Other info: Ideal for high school or college students seeking flexible work in a meaningful role.
- Why this job: Perfect for detail-oriented individuals looking to make an impact in public service.
- Qualifications: Experience in administration and minute-taking, with strong IT and communication skills required.
The predicted salary is between 24000 - 36000 £ per year.
Job Description
One of my local government clients is seeking a proactive and detail-oriented Administrator – Minute taking to assist the Children’s Services Team. The ideal candidate will have strong administrative skills and experience taking minutes in fast-paced and sometimes sensitive settings.\\n\\nKey Responsibilities:\\n\\n * \\n\\n Attend and take accurate minutes during meetings (virtual and in-person)\\n\\n * \\n\\n Format and distribute minutes to relevant teams in a timely manner\\n\\n * \\n\\n Provide general administrative support (email handling, data entry, scheduling)\\n\\n * \\n\\n Liaise with internal teams and external agencies as needed\\n\\n * \\n\\n Maintain confidentiality at all times, especially when handling sensitive information\\n\\nRequirements:\\n\\n * \\n\\n Experience in an administrative role, ideally within the public or social care sector\\n\\n * \\n\\n Proven minute-taking experience\\n\\n * \\n\\n Good typing speed and strong IT skills (Word, Outlook, Teams)\\n\\n * \\n\\n Excellent written and verbal communication\\n\\n * \\n\\n Ability to remain professional when dealing with sensitive or confidential matters\\n\\nThis role is an excellent opportunity to gain experience within a busy local authority team.\\n\\nIf interested in this role please send your CV to Lee-Juan at Coyle Personnel Ltd
Administrator - Minute taking employer: Coyles
Contact Detail:
Coyles Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator - Minute taking
✨Tip Number 1
Familiarise yourself with the specific terminology and processes used in local government and children's services. This knowledge will not only help you understand the context of the meetings better but also demonstrate your commitment and readiness for the role.
✨Tip Number 2
Practice your minute-taking skills by attending mock meetings or volunteering to take minutes for community groups. This will enhance your ability to capture key points quickly and accurately, which is crucial for this position.
✨Tip Number 3
Network with professionals already working in administrative roles within local government. They can provide insights into the job's demands and may even refer you to opportunities, increasing your chances of landing the job.
✨Tip Number 4
Demonstrate your IT proficiency by showcasing your skills in Word, Outlook, and Teams during any informal discussions or interviews. Being able to discuss how you've used these tools effectively in past roles can set you apart from other candidates.
We think you need these skills to ace Administrator - Minute taking
Some tips for your application 🫡
Highlight Relevant Experience: Make sure to emphasise any previous administrative roles you have held, particularly those involving minute-taking. Detail your experience in fast-paced environments and how you managed sensitive information.
Showcase Your Skills: Clearly outline your typing speed and proficiency with IT tools such as Word, Outlook, and Teams. Mention any specific examples where these skills helped you succeed in past roles.
Tailor Your CV: Customise your CV to reflect the key responsibilities mentioned in the job description. Use bullet points to make it easy for the hiring manager to see how your experience aligns with their needs.
Craft a Strong Cover Letter: Write a cover letter that addresses the importance of confidentiality and professionalism in your work. Share a brief example of a situation where you successfully handled sensitive information.
How to prepare for a job interview at Coyles
✨Prepare for Minute-Taking Scenarios
Since the role involves taking minutes during meetings, practice summarising discussions and capturing key points. Familiarise yourself with common meeting formats and terminology used in local government settings.
✨Showcase Your Administrative Skills
Be ready to discuss your previous administrative experience, particularly in fast-paced environments. Highlight specific examples where you successfully managed tasks like email handling, data entry, or scheduling.
✨Demonstrate Confidentiality Awareness
Given the sensitive nature of the role, be prepared to talk about how you handle confidential information. Share examples that illustrate your professionalism and discretion in previous roles.
✨Familiarise Yourself with Relevant Software
Make sure you are comfortable using software like Word, Outlook, and Teams. If possible, mention any specific features you’ve used that relate to minute-taking or administrative tasks.