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- Tasks: Support the team with admin tasks, scheduling, and communication.
- Company: Join a dynamic team at a leading organisation in Exeter.
- Benefits: Gain valuable experience, develop skills, and enjoy a supportive work environment.
- Why this job: Be the backbone of the office and help keep everything running smoothly.
- Qualifications: Strong organisational skills and proficiency in Microsoft Office required.
- Other info: Perfect for those looking to kickstart their career in administration.
The predicted salary is between 24000 - 28000 £ per year.
Our client is looking for an Administrator to work within their team on the A30/A35 DBFO, Rockbeare Exeter.
Overview: An Administrator plays a vital role in ensuring the smooth operation of an organisation by providing efficient administrative support. This position involves a variety of tasks ranging from managing correspondence and organising files to coordinating meetings and supporting the wider team. Administrators are essential in maintaining order, boosting productivity, and fostering a professional office environment.
Main Responsibilities:
- Handling incoming and outgoing communications, including emails, phone calls, and postal correspondence.
- Maintaining and updating electronic and paper filing systems for records, correspondence, and other documents.
- Scheduling, organising, and coordinating meetings, appointments, and events for staff members.
- Preparing and distributing agendas, minutes, and reports for meetings.
- Assisting with data entry, document preparation, and general office tasks as required.
- Managing office supplies and placing orders as necessary to ensure the workplace is well-stocked.
- Greeting visitors and providing support to guests and stakeholders.
- Ensuring compliance with organisational policies and procedures.
- Any other administrative tasks that may be required.
Key Skills and Competencies:
- Excellent organisational and time management skills.
- Strong written and verbal communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other relevant software.
- Attention to detail and accuracy in all administrative tasks.
- Ability to multi-task and work independently and as part of a team.
- Discretion and professionalism when handling sensitive information.
- Problem-solving skills and adaptability in a fast-paced environment.
- Customer service orientation and a friendly, approachable manner.
- Highly motivated, proactive and practical.
- Excellent interpersonal skills.
- Honest, reliable and professional at all times.
- Full driving licence.
If you are interested, please apply online or call Coyles. We look forward to hearing from you.
Administrative Coordinator – Office Ops & Scheduling employer: Coyles
Contact Detail:
Coyles Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Coordinator – Office Ops & Scheduling
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Administrative Coordinator role. You never know who might have the inside scoop on a job opening or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Familiarise yourself with their operations, especially around office management and scheduling. This will help you tailor your answers and show that you're genuinely interested in the role.
✨Tip Number 3
Practice your communication skills! As an Administrator, you'll need to handle various forms of correspondence. Try role-playing common scenarios with a friend to boost your confidence and ensure you come across as professional and approachable.
✨Tip Number 4
Don't forget to apply through our website! We make it super easy for you to submit your application and get noticed. Plus, it shows you're serious about joining our team and ready to take on the challenges of the role.
We think you need these skills to ace Administrative Coordinator – Office Ops & Scheduling
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the job description. Highlight your organisational skills and any relevant administrative experience to show us you're the right fit!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re interested in the role and how your background makes you a great candidate. Keep it friendly and professional, just like we like it at StudySmarter.
Show Off Your Tech Skills: Since proficiency in Microsoft Office Suite is key, don’t forget to mention your experience with Word, Excel, and Outlook. If you have any other software skills, throw those in too – we love a tech-savvy applicant!
Proofread, Proofread, Proofread!: Before hitting send, give your application a thorough read. Typos and errors can make a bad impression, so let’s keep it polished and professional. We want to see your attention to detail shine through!
How to prepare for a job interview at Coyles
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Administrative Coordinator. Familiarise yourself with tasks like managing correspondence, scheduling meetings, and maintaining filing systems. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
During the interview, be ready to discuss how you manage your time and stay organised. Share specific examples of how you've handled multiple tasks or projects simultaneously. This will highlight your ability to thrive in a fast-paced environment, which is crucial for this role.
✨Brush Up on Your Tech Skills
Since proficiency in Microsoft Office Suite is key, make sure you're comfortable discussing your experience with Word, Excel, Outlook, and PowerPoint. You might even want to prepare a few examples of how you've used these tools effectively in previous roles to impress your interviewers.
✨Practice Your Communication Style
As an Administrator, strong written and verbal communication skills are essential. Practice articulating your thoughts clearly and concisely. You could even prepare a mock agenda or minutes from a meeting to showcase your ability to communicate professionally and effectively during the interview.