Executive Assistant Pensions in Prescot

Executive Assistant Pensions

ROLE PURPOSE

To provide a wide range of administrative support to

the Board of Trustees of the Pension Fund

Pension Director

Trustee Pensions Manager

Corporate Pension Manager

Other Pensions Centre team members as required.

ROLE DETAIL

Arrange an annual programme of Trustee Board meetings, sub-committee meetings and adviser meetings in accordance with Trustees Annual Plan

Assist the Trustee Pensions Manager in the production of agendas, minutes, on-line board meeting packs using Diligent Boards, other meeting papers as required

Organise and produce other (confidential) papers and reports

Arrange for legal documents to be signed

Maintain accurate and secure paper based/electronic filing systems, including archiving

Maintain full confidentiality of sensitive and confidential business issues

Screen incoming mail, telephone calls, emails and messages and manage responses directly on behalf of the team, as required

Book travel and accommodation using corporate suppliers, adhering to company travel and

expenses policy

Prepare and track personal expenses and other ancillary expenditure

Work with Facilities Management to ensure office is safe, well organised and tidy and any FM/HSES issues are followed up with relevant internal/external suppliers

SKILLS & EXPERIENCE

Skilled user of Microsoft Outlook, Teams, PowerPoint, Word and intermediate user of Excel

Has previous experience of working for senior executives

Highly organised and able to work on own initiative with limited supervision

Discreet and confidential and able to handle issues with great sensitivity

Ability to engage and build effective relationships

Strong communication and influencing skills

Demonstrable ability to prioritise and manage conflicting priorities during busy periods

Able to demonstrate a logical, proactive approach

Possesses a high degree of attention to detail

Proven ability to work well under pressure and to tight timescales

Knowledge of pensions terminology desirable but not essential