We are looking for an organised and proactive Administrator to join a busy Facilities Management and Building Maintenance team based in a office environment in St Ives. This is a fast-paced role, acting as the first point of contact for maintenance requests and ensuring all work orders are logged, allocated, and completed efficiently. The role will require complete back office support too, ensuring PO's are issued, invoices are correct and supporting the wide team with general requests
Key Responsibilities:
- Logging reactive and planned maintenance jobs
- Coordinating engineers and subcontractors
- Updating CAFM/helpdesk systems accurately
- Monitoring job progress and ensuring SLAs are met
- Liaising with clients, contractors, and internal stakeholders
- Producing reports and maintaining maintenance records
Requirements:
- Previous helpdesk or facilities administration experience essential
- Building maintenance, FM, or property services background essential
- Experience using CAFM systems essential
- Strong organisational and communication skills
- Ability to prioritise workload in a busy environment
- Good IT skills, including Microsoft Office
What We're Looking For:
A professional, customer-focused administrator who can manage multiple tasks, communicate effectively with engineers and clients, and thrive in a busy office environment supporting a high-profile commercial contract.
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Administrator employer: Coyle Personnel
At our manufacturing facility in Doncaster, we pride ourselves on being an excellent employer that values teamwork and innovation. Our supportive work culture fosters professional growth, offering employees opportunities to enhance their skills in engineering while contributing to impactful infrastructure projects across the North of England. With competitive benefits and a commitment to employee development, we provide a rewarding environment for CNC Machinists looking to make a difference in their careers.
