At a Glance
- Tasks: Manage calls, greet visitors, and keep the office running smoothly.
- Company: Join a reputable client in Swanley with a professional atmosphere.
- Benefits: Monday to Friday hours, temporary role with potential for growth.
- Other info: Perfect for those looking to gain experience in a dynamic office environment.
- Why this job: Be the face of the company and make a positive first impression.
- Qualifications: Strong communication, organisation, and IT skills required.
The predicted salary is between 22000 - 26000 £ per year.
We are recruiting for a new administrator/receptionist to work for a big client of ours, based in their Swanley office in Kent. Working Monday to Friday 9:00 to 17:00. This is a temporary position from 15/06/2026 – 31/12/2027.
As an Administrator/Receptionist you will be the key individual to ensure visitors and calls are dealt with in a professional and helpful manner, promoting the company image, values, and behaviours. The ideal candidate will drive and have own transport to ensure they get to and from the office on time.
Responsibilities:- To manage the telephone by transferring calls and taking messages with a professional attitude, ensuring calls are picked up in a timely manner and callers are transferred to the correct destination without a delay.
- Receive and issue courier and mail items, mail sorting, franking and processing efficiently, ensuring items are despatched in a timely manner.
- Provide refreshments for visitors and meetings.
- General office housekeeping, ensuring Reception area and Boardroom/Meeting Rooms are kept tidy and respectable to visitors at all times.
- Check calendar prior to meetings and provide appropriate requirements.
- Office duties including security passes, telephone lists, faxes, photocopying.
- Assist Regional Administration Manager as back up for various duties as necessary.
- Assist Team PA as necessary to ensure efficient service provided to project managers and teams.
- Raise PPE, stationery orders and office supplies on 1SRM.
- Inform the client’s Rail systems when on lunch and reception not staffed.
- Excellent timekeeping and interpersonal skills.
- High level of communication skills.
- Good organisation skills.
- IT skills.
Receptionist/Administrator in Swanley employer: Coyle Personnel Plc
Join a dynamic team in Swanley, Kent, where we prioritise a supportive work culture and professional growth. As a Receptionist/Administrator, you'll enjoy a collaborative environment that values your contributions, with opportunities for skill development and career advancement. Our commitment to employee well-being is reflected in our flexible working hours and a welcoming atmosphere that fosters teamwork and respect.
StudySmarter Expert Advice🤫
We think this is how you could land Receptionist/Administrator in Swanley
✨Tip Number 1
First things first, make sure you know the company inside out. Research their values and culture so you can show them you're a perfect fit. When you walk in for that interview, let your personality shine through!
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. This will help you feel more confident and articulate when it’s your turn to impress the hiring team.
✨Tip Number 3
Dress to impress! Even though it's a temporary position, showing up looking sharp can make a great first impression. It shows you care about the role and are ready to represent the company well.
✨Tip Number 4
Finally, don’t forget to follow up after your interview! A quick thank-you email can go a long way in keeping you top of mind. And remember, if you see a role that fits, apply through our website for the best chance!
We think you need these skills to ace Receptionist/Administrator in Swanley
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights the skills and experiences that match the job description. We want to see how your previous roles have prepared you for being a fantastic Receptionist/Administrator.
Craft a Catchy Cover Letter:Your cover letter is your chance to shine! Use it to express your enthusiasm for the role and explain why you're the perfect fit. We love seeing personality, so don’t be afraid to let yours show!
Show Off Your Communication Skills:Since this role involves a lot of interaction with visitors and calls, make sure your application reflects your excellent communication skills. We want to know how you handle different situations professionally.
Apply Through Our Website:To make sure your application gets to us quickly, apply directly through our website. It’s the easiest way for us to review your application and get back to you!
How to prepare for a job interview at Coyle Personnel Plc
✨Know the Company
Before your interview, take some time to research the company. Understand their values, mission, and what they do. This will help you tailor your answers and show that you're genuinely interested in being part of their team.
✨Practice Your Communication Skills
As a receptionist/administrator, communication is key. Practice answering common interview questions clearly and confidently. You might even want to role-play with a friend to get comfortable with speaking about your experiences and skills.
✨Showcase Your Organisational Skills
Be prepared to discuss how you manage your time and stay organised. Think of specific examples where you've successfully handled multiple tasks or prioritised effectively. This will demonstrate that you can handle the responsibilities of the role.
✨Dress the Part
First impressions matter! Dress professionally for your interview to reflect the company’s image. A smart appearance shows that you take the opportunity seriously and are ready to represent them well.
