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- Tasks: Manage project documentation and ensure timely communication across teams.
- Company: Join a forward-thinking company focused on creating solutions for a better tomorrow.
- Benefits: Enjoy hybrid working options and a diverse portfolio of projects.
- Why this job: Be part of a collaborative culture that values innovation and teamwork.
- Qualifications: Experience with EDMS software and knowledge of ISO quality management systems required.
- Other info: Opportunities to train project teams and develop your skills in a dynamic environment.
The predicted salary is between 36000 - 60000 £ per year.
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Document Controller
Glasgow, York, Derby, Bristol, or London
Permanent
Office/Home Hybrid Working
Do you want to work on a broad portfolio of projects? Can you build relations with multi-national teams? Are you experienced in documentation control? Then, this could be the next adventure in your career.
Create Solutions that will enable a better tomorrow
To further strengthen our project support, we are looking for a Document Controller to join us. Working on a variety of projects, you will work with the Design & Technical teams to provide a consistent and timely service by ensuring that all project information, drawings, and documentation are managed, communicated, filed and retrievable in accordance with the businesses IMS procedures.
Your key responsibilities will be:
- Management of the information flow between the delivery team and the contractor and/or Client
- Coordinating and maintaining the EDMS register of original documents, allocating new document numbers and assisting with upload of placeholders when requested
- Copying, scanning, uploading, and registering incoming documents to the EDMS
- Coordinating the authorisation of new folders within the file structure and auditing the filing structure to ensure discipline and logic is being adhered to
- Timely distribution of document/reports to the enabling works team for review and providing tracking reports to the enabling works team identifying contractors’ submissions
Your skills. Our team. Together we design the future.
The first step to success in this role is that you are eager to collaborate with the people around you, whether they are colleagues, partners, or customers. Developing ties with others is something you do by acting respectfully and delivering on your promises. And you never get set in your ways but keep exploring new insights and ways to improve.
On top of that, you’ll have:
- Good working knowledge of EDMS Software systems (MS Office, Business Collaborator, SharePoint, Bentley – ProjectWise, Asite, Aconex, ViewPoint, Conject, eB)
- Experience with workflows of design information within EDMS systems.
- Experience of checking quality and compliance of drawings and documents.
- Training project teams on EDMS Systems.
- Working knowledge of ISO : Quality Management Systems
- Working knowledge of ISO BIM Quality Management
- Familiarity with the relevant regulations regarding document keeping and handling (GDPR)
- The ability to prioritise a varied workload and demonstrate good time management to comply with deadlines.
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Document Controller employer: COWI
Contact Detail:
COWI Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller
✨Tip Number 1
Familiarise yourself with the specific EDMS software mentioned in the job description, such as SharePoint or ProjectWise. Having hands-on experience or even completing a short online course can give you an edge and show your commitment to mastering the tools used in the role.
✨Tip Number 2
Network with professionals already working in document control or related fields. Attend industry events or join relevant online forums to connect with others who can provide insights into the role and potentially refer you to opportunities at StudySmarter.
✨Tip Number 3
Brush up on your knowledge of ISO Quality Management Systems and GDPR regulations. Being well-versed in these areas will not only help you in the interview but also demonstrate your understanding of the compliance aspects crucial for a Document Controller.
✨Tip Number 4
Prepare to discuss your experience with managing documentation workflows and how you've ensured quality and compliance in past roles. Use specific examples that highlight your ability to prioritise tasks and meet deadlines, as this is key for the position.
We think you need these skills to ace Document Controller
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience with document control and EDMS software systems. Use specific examples that demonstrate your ability to manage information flow and coordinate documentation effectively.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention how your skills align with the responsibilities outlined in the job description, particularly your experience with ISO Quality Management Systems and your ability to work collaboratively.
Showcase Relevant Skills: Emphasise your familiarity with various EDMS software systems and your experience in training project teams. Highlight your time management skills and your ability to prioritise tasks, as these are crucial for the Document Controller role.
Proofread Your Application: Before submitting your application, carefully proofread your CV and cover letter for any errors or typos. A polished application reflects your attention to detail, which is essential for a Document Controller.
How to prepare for a job interview at COWI
✨Show Your EDMS Expertise
Make sure to highlight your experience with various EDMS software systems during the interview. Be prepared to discuss specific projects where you successfully managed documentation and how you utilised tools like SharePoint or ProjectWise.
✨Demonstrate Your Communication Skills
As a Document Controller, you'll need to liaise with multiple teams. Use examples from your past experiences to showcase how you've effectively communicated with colleagues and clients, ensuring smooth information flow.
✨Emphasise Your Attention to Detail
Quality control is crucial in this role. Prepare to discuss how you ensure compliance and accuracy in documentation. Bring up instances where your attention to detail made a significant impact on project outcomes.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills. Think of scenarios where you had to manage tight deadlines or resolve conflicts in document handling, and be ready to explain your approach and the results.
