Fleet Administrator in Coventry

Want to play a vital role in supporting the services that keep Coventry running? Our Fleet Services team ensures the Council’s vehicles, plant and equipment are safe, compliant and ready to deliver essential work across the city. We are a collaborative, forward‑thinking team that values accuracy, innovation and excellent customer service. Joining us means working in a fast‑paced, supportive environment where teamwork is central, and your contribution directly benefits residents every day. We manage a diverse range of assets that support vital frontline services, working closely with internal departments, suppliers, and hire organisations to provide a high‑quality, customer‑focused service.

This is an opportunity to develop your career in a dynamic setting where accuracy, teamwork and continuous improvement are at the heart of what we do. You’ll be part of a team that embraces new opportunities and makes a real impact on services across Coventry. We want every single customer to have a positive experience when working with fleet management and would welcome you being part of the team.

Our Values

In line with our One Coventry Values, we want to ensure that our communities are represented across our workforce. A vital part of this is ensuring we are a truly inclusive organisation that encourages diversity in all respects, including diversity of thinking. We particularly welcome applicants from minority ethnic, LGBT+, disabled and neurodiverse communities to make a real difference to our residents so that equity and respect remains at the heart of everything we do.

• Open and fair: We are fair, open, and transparent.
• Nurture and develop: We help and encourage everyone to be their best and do their best.
• Engage and empower: We talk and listen to others, working together as one.
• Create and innovate: We embrace new ways of working to continuously improve.
• Own and be accountable: We work together to deliver the best services for our residents.
• Value and respect: We put diversity and inclusion at the heart of all we do.

What is the job role?

As a Fleet Administrator, you will play a central role in ensuring the effective operation of Fleet Services. You will be responsible for maintaining accurate fleet data, processing job cards and invoices, administering vehicle and equipment hires, and supporting supplier and documentation processes. You will also produce essential reports that support efficient service delivery. Your professionalism in managing customer enquiries and completing documentation will contribute to maintaining a safe, compliant and cost‑effective fleet. Working closely with internal teams and external suppliers, you will provide high-quality administrative and technical support to help deliver a reliable and well‑organised fleet service for the Council.

All candidates must have the Right to Work in the UK. We are currently not offering sponsorship for this role.

Who are we looking for?

We’re looking for someone who brings accuracy, professionalism and a strong commitment to excellent customer service. You will be confident working with data and IT systems, able to manage competing priorities, and skilled at communicating with colleagues, suppliers and customers. You’ll take ownership of your workload, use your initiative, and consistently deliver high‑quality, well‑organised administrative support. Strong IT skills, attention to detail and the ability to work effectively as part of a team are essential. You’ll also demonstrate the One Coventry values in the way you work and engage with others.

If you’re looking for a role where your contribution genuinely supports the city and helps essential services operate at their best, we’d welcome your application. In return, you’ll join a supportive team where you can develop your skills and make a meaningful difference to services across Coventry.

If you need help or support to complete your application, please visit our accessibility page to see how we can assist you.

Guaranteed Interview Scheme - As part of our commitment to inclusion, we offer guaranteed interviews for specific groups of people. To qualify, you’ll need to meet the minimum requirements for the role and identify with one of the below criteria:

• Members of the Armed Forces and veterans
• Are currently in care or have previously been in care
• If you consider yourself to be disabled or if you have a long-term health condition

If there is any evidence of a candidate using AI to complete their application, then the application will be rejected unless the candidate can provide a justification which the Council considers to be reasonable.

About Coventry

Coventry has a proud, innovative and creative spirit that throughout its history has seen communities come together to tackle problems and bring about real social change. We are cutting-edge, challenging, youthful, vibrant and diverse. At Coventry we are committed to excellence in everything we do. With around 5100 staff from a range of different backgrounds, our aim is to recruit and develop talented people who will focus on our customers, take responsibility, work together and find better ways of doing things. To deliver the best services to our residents, we need the best people working for us to make a difference to our communities.

If you join us, we will provide a fantastic rewards and benefits package.