In your role you will be working to support the School Business Manager along with the office team on a day-to-day basis and will include some of the following duties:
- Undertake reception duties
- Help to create a pleasant welcoming atmosphere
- Deal with visitors to the school, issue visitor passes and notify person they have come to see.
- Manage school absence & attendance, including producing reporting for the head teacher
- Organise school dinners daily, providing numbers and necessary information to the kitchen.
- Give information and guidance to parents and others as appropriate.
- Be a point of contact for pupils requiring help and support, referring them on as appropriate.
- Deal with incoming and outgoing post, e.g. sort and distribute, ensuring urgent post is sent.
- Deal with telephone enquiries, taking messages and passing on for dealing with as appropriate.
- Filing, e.g. personnel documents etc.
- Generate standard letters - amend with up-to-date information e.g. letters to parents re events in school.
- Produce documents from drafts, e.g. from teachers and the headteacher.
- Distribute documents and materials within the school.
- Take payments for school visits, clubs and other planned activities
Records
- Maintain pupil and staff data on the school's management system, as instructed by the School Business Manager
- Record and maintain attendance data and complete records for admissions and leavers
- Maintain records, files and databases, update, retrieve information and collate reports under direction
- Assist in completing statutory returns
Other
- Assist with making arrangements for visits to the school
- Assist with pupil welfare, liaising with parents
- Attend and participate in relevant meetings as required
- Any other administration/ office duties that fall within the scope of a Grade 3 administration post
The successful candidate will be familiar with Microsoft IT packages and Excel. In addition, you will also be a confident, well presented and articulate individual looking to provide excellent administration support within this outstanding educational setting.
Longford Park Primary School is a one-form entry school for children aged 3 -11 years old. We are an accredited Thrive school and have a recognised Learning Outside the Classroom (LoTC) silver award. Our staff have a passion to support our children and their families. Longford Park School empowers the children to become confident, resilient, and articulate young people who aspire to be the best version of themselves. We offer a calm, respectful and nurturing atmosphere and set high standards of respect, courtesy, hard work and achievement for all children and adults.
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Administration Assistant in Coventry employer: Coventry City Council
Coventry City Council is an exceptional employer, offering a supportive and inclusive work environment where social workers are valued and empowered to make a real difference in the lives of children and families. With competitive salaries, flexible working options, and a strong commitment to professional development, employees can thrive in their careers while enjoying generous leave and wellbeing support. Join us in our Outstanding Children’s Service and be part of a dedicated team that prioritises the welfare of both its workforce and the community.
