School Administration Assistant - Band 2 in Coventry

Are you organised, friendly and confident working with children and young people? Do you enjoy working as part of a team and making a real difference to public health? We are looking for enthusiastic and reliable School Immunisation Administrators to join our Immunisation and Vaccination Service. This is a varied and rewarding role that combines administration with working directly in schools to support the delivery of vaccination programmes.

About the Team

This post is based within the North Warwickshire Immunisation Team, delivering vaccination programmes in schools and community clinics across the area. The Immunisation Service operates as one service across North Warwickshire, South Warwickshire and Coventry, with three local teams working together. While this role is primarily based in North Warwickshire, there may be occasions where staff support colleagues in other areas to help meet service needs.

Main duties of the job

No two days are the same. One day you may be supporting a busy vaccination session in a secondary school, and the next you could be helping to coordinate clinic administration or responding to queries from parents and schools. High level of computer work.

About you

We are looking for someone who:

• Has good communication and interpersonal skills.
• Is organised and able to manage a variety of tasks.
• Enjoys working with children and young people.
• Can work effectively as part of a team.
• Is confident using IT systems and data entry systems.
• Understands the importance of confidentiality and accurate record keeping.
• Is flexible and willing to travel to schools and community settings.

This is an opportunity to become part of a supportive and dedicated team that delivers an important public health service within our communities. You will gain valuable experience working within healthcare and education settings while helping to protect children and young people through vaccination programmes. If you are looking for a rewarding role where you can make a real difference every day, we would love to hear from you.

Job responsibilities

As a School Immunisation Administrator, you will play a vital role in ensuring our vaccination sessions run safely, efficiently and positively for children, young people and schools. Your responsibilities will include:

• Supporting school-based immunisation sessions across the local area.
• Welcoming and checking children into vaccination sessions using the Mavis system.
• Liaising with school staff to ensure sessions run smoothly.
• Helping to organise waiting areas and support the flow of pupils through the session.
• Assisting nurses during vaccination sessions by directing pupils and providing reassurance.
• Recording vaccine numbers and supporting the reconciliation of vaccines administered.
• Promoting positive health messages and supporting health promotion activities.
• Responding to routine enquiries from parents, schools and colleagues professionally and confidentially.
• Maintaining accurate records in line with General Data Protection Regulations and Information Sharing requirements.
• Providing administrative support including data entry, maintaining spreadsheets, filing, photocopying and routine correspondence.

Person Specification

Qualifications

• Good level of literacy and GCSE English, Maths.
• Possess European Computer Driving Licence (ECDL) or equivalent or willing to work towards it.
• Understanding of Microsoft Office Packages.

Knowledge and skills

• Good level of general education including English.
• Evidence of Information Technology (IT) related skills.
• Good interpersonal skills.
• Ability to communicate with staff and clients in an appropriate manner.
• Recording and maintenance of Information Systems.
• Evidence of Team Working.
• Ability to work accurately and with attention to detail.
• Ability to prioritise and time‑manage own workload.
• Ability to work with people of all levels both inside and outside the organisation.

Experience

• Experience of working with children.

Other

• Must hold a UK driving licence and have access to an independent means of transport that you are willing to use for business use.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.