At a Glance
- Tasks: Support committee meetings by producing agendas and minutes, and advising councillors on procedures.
- Company: Hampshire County Council, a modern and inclusive local authority.
- Benefits: Flexible working, holiday entitlement, pension scheme, and family-friendly policies.
- Other info: Enjoy a supportive team culture with opportunities for personal development.
- Why this job: Gain experience in a political environment and contribute to meaningful local governance.
- Qualifications: Experience in democratic services or transferable skills from event management; Microsoft Office proficiency required.
The predicted salary is between 24000 - 28000 € per year.
In this role you will be expected to support a range of committee meetings. Your responsibilities will include following established processes for the production of agendas and minutes of meetings, along with providing advice to councillors and officers on correct procedure. You will also provide a support role to the rest of the Democratic Services Team with administrative tasks such as publishing notices, responding to email enquiries and processing petitions.
Key Responsibilities
- Training will be provided on the use of Modern.Gov software for producing committee meeting information and related procedures.
- Hybrid working arrangements with minimum office working requirements according to the Open Workplace Policy.
- The general pattern is one day in the office as a team and four days working from home each week, although attending in person meetings will require additional days in the office or at other meeting venues in Hampshire.
Hampshire County Council is a modern, forward‑looking local authority, offering a supportive and collaborative working environment. Support for personal development. We are a Disability Confident Employer – committed to ensuring that our recruitment and selection process is inclusive and accessible. Ability to work to deadlines and manage a varied workload. The role requires taking responsibility for areas of work, while also working as part of a supportive team. You will demonstrate strong interpersonal and communication skills for working with councillors and officers from across the organisation including senior officers.
What We’re Looking For
- Experience of democratic services would be ideal, or transferable skills gained from other types of meeting/event management or governance role.
- You would also need to be able to travel to venues across Hampshire for meetings.
- Experience of Microsoft Office tools is required, including SharePoint and Teams, and ability to learn the use of other software used to support the democratic process.
Benefits
The role provides the opportunity to experience working at the heart of the County Council and gain an understanding of the variety of services the County Council provides, with exposure to a political environment. Our benefits package includes details of the holiday entitlement, pension scheme, flexi‑time scheme, family‑friendly policies and interest‑free travel loans and discounts. We offer a flexible, motivating and inclusive workplace. We have created an environment that you can look forward to being a part of, where you are empowered to be your best and a workplace built on teamwork where people can grow and develop in their roles.
Democratic Services Assistant in Hampshire employer: County Council
Hampshire County Council is an excellent employer, offering a supportive and collaborative work environment that prioritises personal development and inclusivity. With hybrid working arrangements and a range of benefits including family-friendly policies and interest-free travel loans, employees can thrive both professionally and personally while contributing to the heart of local governance in Hampshire.
StudySmarter Expert Advice🤫
We think this is how you could land Democratic Services Assistant in Hampshire
✨Tip Number 1
Network like a pro! Reach out to people in the democratic services field, attend local council meetings, or join relevant online forums. The more connections you make, the better your chances of landing that role.
✨Tip Number 2
Show off your skills! When you get the chance to chat with potential employers, highlight your experience with Microsoft Office tools and any transferable skills from previous roles. Make sure they know you’re ready to hit the ground running!
✨Tip Number 3
Be proactive! If you see a job opening on our website, don’t just sit back. Follow up with a friendly email expressing your enthusiasm for the role. It shows initiative and can help you stand out from the crowd.
✨Tip Number 4
Prepare for interviews by brushing up on your knowledge of local governance and the democratic process. Being able to discuss these topics confidently will impress interviewers and show you’re genuinely interested in the role.
We think you need these skills to ace Democratic Services Assistant in Hampshire
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your application to highlight how your skills and experiences align with the role of a Democratic Services Assistant. Use keywords from the job description to show that you understand what we're looking for.
Show Off Your Communication Skills:Since this role involves working closely with councillors and officers, it's crucial to demonstrate your strong interpersonal and communication skills. Share examples in your application that showcase how you've effectively communicated in previous roles.
Highlight Relevant Experience:If you've got experience in democratic services or transferable skills from event management or governance roles, make sure to mention them! We want to see how your background can contribute to our team.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, it shows you're keen on joining our team!
How to prepare for a job interview at County Council
✨Know Your Democratic Services
Familiarise yourself with the key responsibilities of a Democratic Services Assistant. Understand the processes for producing agendas and minutes, and be ready to discuss how your experience aligns with these tasks. This shows you’re not just interested in the role but have done your homework!
✨Showcase Your Communication Skills
Since you'll be working closely with councillors and officers, it's crucial to demonstrate strong interpersonal skills. Prepare examples of how you've effectively communicated in previous roles, especially in a team setting or when dealing with diverse stakeholders.
✨Get Comfortable with Technology
Brush up on your Microsoft Office skills, particularly SharePoint and Teams, as well as any other software relevant to democratic services. If you can, try to get a head start on Modern.Gov software, as this will show your eagerness to learn and adapt quickly.
✨Be Ready for Hybrid Working Questions
With the role involving hybrid working, be prepared to discuss how you manage your time and workload effectively while working from home. Share strategies that help you stay organised and productive, as this will highlight your ability to thrive in a flexible work environment.
