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- Tasks: Support client onboarding and manage project transitions in a dynamic environment.
- Company: Join a global property business with a modern office in Birmingham City Centre.
- Benefits: Enjoy super flexible working with only 1 day in the office per week.
- Other info: Great progression opportunities in a supportive and inclusive culture.
- Why this job: Be part of a collaborative team during an exciting period of growth.
- Qualifications: Strong organisational skills and confident communication abilities are essential.
The predicted salary is between 30000 - 40000 £ per year.
A fantastic opportunity to join a global property business based in Birmingham City Centre as a Project Coordinator. This is a brilliant chance to join a fast-paced, collaborative team during a period of significant growth, where you’ll play a key role in supporting client onboarding and mobilisation activity. The business offers super flexible working with only 1 day in the office a week, giving you a great balance between team collaboration and working from home.
Main Duties:
- Mobilisation & Demobilisation Support
- Establishing new file structures and folder systems for all incoming and outgoing transitions
- Building and maintaining action trackers across every mobilisation and demobilisation
- Archiving completed transition documentation and keeping the Master Tracker fully up to date
- Notifying relevant parties of new mobilisations for portal and system setup
- Coordination & Stakeholder Communication
- Arranging mobilisation and handover meetings with all key stakeholders
- Issuing introduction letters and managing contact handovers with managing agents
- Distributing tenant welcome packs and ensuring all materials are accurate and complete
- Reviewing and chasing legacy transitions to keep progress moving
- Data & Document Control
- Retrieving and storing documents from previous managing agent databases into internal systems
- Managing Letters of Authority (LOAs) – ensuring they are obtained, saved, and circulated correctly
- Gathering and storing EPC data for all relevant properties
- Producing copies of recent rent, service charge, and licence fee demands for new agents
- Compliance & Regulatory
- Preparing RICS client bank letters and coordinating the signing and issuing process
- Completing LOLER letters and managing distribution via the surveyor
- Submitting PMA/DOC documentation to Compliance and ensuring correct filing
- Systems & Database
- Obtaining Salesforce references from site teams and updating Yardi records accordingly
- Maintaining Yardi client, property, and suspense records to reflect transition status
- Supporting the Ratings team with Yardi setup for new clients and properties
Location / Office / Culture
The role is hybrid, with just 1 day a week in their modern office in Birmingham City Centre. The business is incredibly flexible in its working patterns, with a collaborative, inclusive culture that genuinely values its people. You’ll be part of a supportive team during an exciting period of growth.
What We Are Looking For
- Strong organisational and coordination skills, ideally gained supporting projects or workflows involving multiple stakeholders
- Excellent attention to detail when handling documents, data, and structured processes
- Confident communication skills, with the ability to liaise across internal teams, clients, and external agents
- A proactive, adaptable approach, comfortable working independently in a fast-paced environment
- Some understanding of commercial property or basic property law is beneficial, but not essential
- Previous experience in an administrative, coordination, or operational support role
Why Join the business
- Super flexible hybrid working with only 1 day a week in the office
- Modern office in the heart of Birmingham City Centre
- Join a global business with strong progression opportunities
- Collaborative, inclusive team culture
- Be part of an exciting period of growth and mobilisation activity
Project Coordinator in Birmingham employer: Counted Recruitment
Contact Detail:
Counted Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Coordinator in Birmingham
✨Tip Number 1
Network like a pro! Reach out to your connections in the property sector and let them know you're on the hunt for a Project Coordinator role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Get your game face on for interviews! Research the company and prepare to discuss how your skills align with their needs. Show them you’re not just another candidate, but the perfect fit for their collaborative team.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in keeping you top of mind. It shows your enthusiasm and professionalism, which are key traits for a Project Coordinator.
✨Tip Number 4
Apply through our website! We’ve got loads of resources to help you land that dream job. Plus, it’s a great way to ensure your application gets seen by the right people. Don’t miss out!
We think you need these skills to ace Project Coordinator in Birmingham
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Project Coordinator role. Highlight your organisational skills and any experience with project support or stakeholder communication. We want to see how you can fit into our fast-paced, collaborative team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're excited about this opportunity and how your skills align with the job description. We love seeing genuine enthusiasm for the role and our company.
Show Off Your Attention to Detail: Since the role involves handling documents and data, make sure to showcase your attention to detail in your application. A well-structured CV and error-free writing will definitely catch our eye!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates. Plus, we love seeing candidates who take that extra step!
How to prepare for a job interview at Counted Recruitment
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Project Coordinator role. Familiarise yourself with the main duties listed in the job description, such as mobilising and demobilising support, and be ready to discuss how your skills align with these tasks.
✨Show Off Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Highlight your attention to detail and how you keep everything on track, especially when dealing with documents and data.
✨Communicate Confidently
This position involves liaising with various stakeholders, so practice your communication skills. Be ready to explain how you've effectively communicated in previous roles, whether it was coordinating meetings or managing handovers. Confidence is key!
✨Embrace the Flexibility
With the hybrid working model, show that you're adaptable and can thrive in both office and remote settings. Discuss how you manage your time and stay productive while working independently, as well as how you value team collaboration during your one day in the office.