Administration Assistant - Cottenham Village College
Salary: Competitive salary and benefits package
Contract Type: Permanent
Working Pattern: Full Time, Term Time Only
Start Date: As soon as possible
Closing Date: 28 October 2026
About Cottenham Village College
Cottenham Village College is a high-performing and inclusive secondary school serving its local community with ambition and purpose. As part of Astrea Academy Trust, the college is committed to high expectations, strong pastoral support, and the education that empowers every student to succeed. Staff benefit from a collaborative culture, excellent professional development opportunities, and the chance to make a meaningful difference in the lives of young people every day.
About the Role
We are seeking a highly organised and professional Administration Assistant to join our dedicated operations team. This varied role is central to the smooth running of the college, providing administrative support across a range of functions including reception, communications, finance, recruitment, student services, and school events. The successful candidate will be a key point of contact for staff, students, parents, and visitors, ensuring a welcoming and efficient service across the school.
Key Responsibilities
- Provide high-quality administrative support to departments across the college.
- Assist with reception duties, responding to enquiries from students, families, visitors, and external partners.
- Support financial administration, including processing orders and handling income in line with Trust procedures.
- Coordinate communications with parents and carers through a variety of platforms.
- Assist with the organisation of school trips, educational visits, parents' evenings, and other events.
- Support recruitment and onboarding activities for new members of staff.
- Maintain accurate records and contribute to the effective use of school information systems.
- Provide administrative support to senior leaders as required.
- Assist in managing and updating the school's communication channels and social media presence.
- Support health and safety processes, including school evacuation procedures and fire drills.
- Ensure confidential information is handled appropriately and in accordance with GDPR requirements.
What We're Looking For
We are looking for an individual who:
- Has experience working in a fast-paced administrative environment.
- Demonstrates excellent organisational skills and can effectively manage competing priorities.
- Is confident using a range of IT systems, including Microsoft Office applications and databases.
- Has strong attention to detail and a commitment to accuracy.
- Communicates professionally and builds positive relationships with colleagues, students, parents, and visitors.
- Understands the importance of confidentiality and data protection.
- Shares a commitment to safeguarding and promoting the welfare of children and young people.
- Is flexible, proactive, and willing to support the wider needs of the school.
- Has a genuine passion for education and helping young people achieve their potential.
Commitment to Safeguarding and EDI:
Astrea Academy Trust is committed to safeguarding and promoting the welfare of children and young people. All appointments are subject to satisfactory background checks, including references and an enhanced DBS check. We value diversity and welcome applications from underrepresented groups. As a Disability Confident employer, we provide reasonable adjustments throughout the recruitment process to ensure all candidates can fully demonstrate their abilities.
In line with Part 7 of the Immigration Act 2016 and the statutory Code of Practice, the Trust requires all public-facing post holders to demonstrate fluent English. Within a school setting, this applies to all roles that involve direct or indirect interaction with pupils, parents, or members of the public.
Flexible Interview Dates:
We reserve the right to close this vacancy early, don't miss out on this exciting opportunity. Please note that interview dates are flexible, and the academy reserves the right to interview shortlisted candidates during the application window.
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Administration Assistant in Otley employer: Cottenham Village College
Cottenham Village College is an exceptional employer, offering a vibrant and supportive environment for educators passionate about making a difference in students' lives. With a strong commitment to professional development and a collaborative staff culture, teachers are empowered to lead innovative curriculum initiatives while enjoying a healthy work-life balance. Located just north of Cambridge, the college not only boasts impressive academic outcomes but also prioritises the well-being and growth of its staff, making it an ideal place for those looking to advance their careers in education.
