Project Coordinator - Evidence Development

Overview

Role type: Full-time, permanent.

Location: Global Headquarters in Cambridge, and London, Manchester and Bristol offices.

Start date: ideally April, May or June 2026; you will indicate availability on your application.

Application deadline: there is no fixed deadline, but applications are encouraged early as the role will close when suitable candidates are found.

Salary: £35,000 per annum.

Benefits: discretionary profit share bonuses paid twice per year, hybrid and flexible working options, generous holiday allowance, private medical insurance, critical illness cover, income protection, full funding for external training and more.

Responsibilities

• Oversee a range of administrative, coordination and scientific tasks related to client projects, and contribute to company and team initiatives.
• Format, ensure consistency and perform general quality control review of scientific documents.
• Assist Project Managers with client and healthcare professional communication on multi-component projects, and produce progress reports and summaries to enhance customer service.
• Coordinate day-to-day project team activities and monitor timelines in collaboration with the project manager.
• Schedule meetings, record minutes and coordinate distribution of outputs.
• Develop planning tools to optimise productivity and cross-collaboration with other teams.
• Support accurate referencing of scientific materials and prepare reference packs.
• Screen records for relevance to research questions and extract data from relevant publications.
• Support development of client proposals and track those sent and responses received.
• Liaise with external suppliers, translation agencies, digital and marketing agencies and other consultancies to ensure smooth delivery of projects.
• Take ownership of tasks in the project management system to support budgeting and invoicing.
• Assist analysts in translating project methods and results into engaging reports and slide sets.
• Reformat scientific documents to meet client requirements and submission guidelines.
• Keep project teams informed of latest sources of information and industry guidelines; maintain internal resources.
• Organise monthly team meetings and other internal activities.

What you will work on

In this role, you will support scientific project teams with administrative, coordination and scientific tasks. You will primarily work on Literature Reviews projects, with opportunities to contribute to other Evidence Development project types, including Statistics.

Hybrid Working Policy

We offer flexible working arrangements that allow colleagues who have passed probation to work from home for up to half of the time, measured across a 2-week rolling period. During probation (normally the first 6 months) you may work from home for 1 day per week. Face-to-face time in the office is valued for community and collaboration.

Qualifications

Essential requirements for the role include:

• A degree level or equivalent qualification in a scientific discipline (minimum 2.1 or equivalent). Postgraduate qualifications are an advantage but not essential.
• Strong attention to detail and a flair for accuracy.
• Exceptional written English for client work, emails and internal messaging.
• Effective verbal communication skills for working with colleagues and clients.
• Ability to tailor communication to diverse audiences (healthcare professionals, patient groups, suppliers, clients, non-scientific colleagues, governmental bodies).
• Self-motivation and enthusiasm with genuine interest in healthcare and willingness to learn about new areas of science.
• Excellent organisational skills and a passion for maintaining high levels of organisation across tasks and processes.
• Ability to manage conflicting deadlines, work independently and self-manage your time.
• Self-awareness to reflect on performance and willingness to take ownership of work and career development.
• Commitment to delivering excellent customer service to external clients and internal customers.
• Desire and aptitude for collaborative working across project teams, sharing knowledge to achieve common objectives and overcome obstacles.
• A proactive, positive and creative approach to continually improving the service offered.
• Integrity, honesty and transparency in interactions with colleagues and stakeholders.
• Good knowledge of Microsoft Office.

Joining Costello Medical from Academia

We welcome applicants from academia transitioning into a commercial, industry-based setting. We offer comprehensive training, mentorship and a collaborative culture to support this transition.

Benefits

• Starting salary of £35,000, with a discretionary profit share bonus paid twice per year.
• 25 days of annual leave plus bank and public holidays, with holiday buy/sell option.
• Flexible working hours and the option to work from home for up to half of your time after passing probation.
• Flexible benefits scheme including cash payments and additional pension contributions.
• Private Medical Insurance with medical history disregard.
• Paid study leave and funding for external qualifications.
• Critical illness cover, income protection and life assurance.
• Paid and unpaid sabbaticals based on length of service.

The Application Process

You are required to submit your CV and a cover letter via our online application form. In your cover letter, explain why you would be suited to the role and why you would like to join Costello Medical, with examples. Your CV should clearly state dates of qualifications and grades achieved where applicable. Our recruitment process includes abstract sifting, proofreading and analysis exercises to be completed in your own time, followed by a self-recorded video interview. If successful, you will be invited to an interview with key members of our Evidence Development team. The standard process lasts around 1 month, but can be adapted if necessary. We are an equal opportunity employer and can provide reasonable adjustments during the process.

Visa Sponsorship

For current Student visa holders, permanent full-time roles may require Graduate visa application submission. Visa sponsorship is contingent on meeting criteria under Skilled Worker visa rules. Check government guidance for details. You will be asked to provide details of your right to work in the UK on your application to assess eligibility for sponsorship. If you have questions, please contact recruitment@costellomedical.com.