Project Coordinator - Medical Communications in Cambridge

In this role, you will support our scientific project teams with administrative, coordination and scientific tasks. In a typical week, you will oversee the delivery of scientific work to our clients, identify and implement process improvements and enhance quality and efficiency within the team and company. You will primarily work on Publications or Medical Affairs projects in this role.

Key Responsibilities

• Formatting, consistency and general quality control review of scientific documents, including reports, slide sets, manuscripts, abstracts and posters.
• Assisting Project Managers with client and healthcare professional communication on multi-component projects, and the production of progress reports and summaries that enhance customer service.
• Coordinating logistics and providing project support for in-person and virtual events and meetings (e.g., congresses, symposiums and advisory boards).
• Day-to-day coordination of the project team and monitoring of project timelines, in collaboration with the project manager.
• Scheduling meetings, recording minutes and coordinating their distribution.
• Developing planning tools to optimise productivity and cross-collaboration with other teams.
• Supporting accurate referencing of scientific materials, including preparing reference packs.
• Screening records for relevance to research questions and extracting data from relevant publications.
• Liaising with the Creative team on figures and visuals for reports.
• Supporting development of client proposals and tracking those sent and responded to.
• Managing project compliance, including completing training, preparing compliance documentation, liaising with client compliance teams and acting as internal contact for compliance queries.
• Liaising with external suppliers (translation agencies, digital and marketing agencies, and other consultancies) to ensure smooth delivery.
• Taking ownership of tasks in the project management system to support budgeting and invoicing.
• Helping Analysts and Medical Writers translate project methods and results into engaging reports and slide sets.
• Reformatting scientific documents to adhere to client requirements and submission guidelines.
• Keeping teams updated on relevant sources of information and industry guidelines to inform project work.
• Organising monthly team meetings and other internal activities.

Location and Working Policy

Hybrid Working Policy: We offer flexible working arrangements that allow colleagues who have passed probation to work from home for up to half of the time, measured over a 2-week rolling period. During probation (normally the first 6 months), you may work from home for 1 day per week.

Role Details

Salary: £35,000 per annum

Benefits: Discretionary profit share bonuses paid twice per year, hybrid and flexible working options, generous holiday allowance, private medical insurance, critical illness cover, income protection, full funding for external training and more.

Role Type: Full-time, permanent

Start Date: The ideal start date for this role is March, April or May 2026, and you will be asked to state your availability on your application form.

Application Deadlines: There is no application deadline, but we strongly recommend applying early as the role will close when suitable candidates are found.

Location: Global Headquarters in Cambridge, plus London, Manchester and Bristol offices.

About Costs and Applications

The Application Process: Submit your CV and a cover letter via our online form. Your cover letter should explain why you are suited to the role with examples. Your CV should clearly state dates of qualifications and grades where applicable.

Our recruitment process includes two timed remote assessments, followed by a self-recorded video interview. Successful candidates will be invited to an interview with key members of our Publications team. The standard recruitment process lasts about 1 month, but can be adapted if necessary.

Joining Costello Medical from Academia

We welcome applicants from academia transitioning into a commercial, industry-based setting and offer training, mentorship and a collaborative culture to support the transition.

Qualifications

Essential requirements include:

• A degree level or equivalent qualification in a scientific discipline (minimum 2:1). Postgraduate qualifications are an advantage but not essential. Specialisms include Biology, Chemistry, Pharmacy, Biomedical Sciences, Global Health, Epidemiology, Biochemistry, Medicine.
• Attention to detail and excellent written English.
• Effective verbal communication and ability to tailor communication to diverse audiences (healthcare professionals, patient groups, suppliers, clients, non-scientific colleagues and governmental bodies).
• Self-motivation, enthusiasm for healthcare and willingness to learn.
• Excellent organisational skills and ability to manage multiple tasks and deadlines.
• Self-awareness and willingness to take ownership of work and career development.
• Commitment to delivering excellent customer service.
• A collaborative mindset across project teams.
• A proactive "can do" attitude and initiative for continuous improvement.
• Integrity, honesty and transparency.
• Good knowledge of Microsoft Office.

Visa Sponsorship

Due to visa requirements, eligibility for sponsorship depends on criteria including New Entrant status or holding a PhD in a STEM subject. See official guidance for details. You will be asked to provide your right to work details in your application.

Equal Opportunity and Additional Information

We are an equal opportunity employer and are committed to fostering a diverse and inclusive workforce. We provide reasonable adjustments during the recruitment process where applicable.