At a Glance
- Tasks: Coordinate exciting Medical Communications projects and support scientific initiatives.
- Company: Join a rapidly growing global healthcare agency with a vibrant culture.
- Benefits: Enjoy a competitive salary, flexible working, generous holidays, and comprehensive health coverage.
- Other info: Great career growth opportunities and a welcoming culture for those transitioning from academia.
- Why this job: Make a real impact in healthcare while developing your skills in a supportive environment.
- Qualifications: Degree in a scientific discipline and strong communication skills required.
The predicted salary is between 35000 - 35000 £ per year.
Role Summary
Responsibilities: You will oversee a range of project coordination, administrative and scientific tasks that support the delivery of high-quality Medical Communications projects, as well as contribute to company and team initiatives.
Salary: £35,000 per annum
Benefits: Discretionary profit share bonuses paid twice per year, hybrid and flexible working options, generous holiday allowance, private medical insurance, critical illness cover, income protection, full funding for external training, and more.
Role Type: Full-time, permanent
Start Date: This role will ideally commence in October or November 2026, and you will be asked to state your availability on your application form.
Application Deadlines: Whilst there are no set application deadlines, we strongly recommend applying as early as possible. The role will close when a suitable candidate is found.
Location: This role is available in our Global Headquarters in Cambridge, as well as our London, Manchester, and Bristol offices.
About the Role
In this role, you will play a key part in the successful delivery of Medical Communications projects, providing project coordination, scientific and administrative support to our teams. In a typical week, you will oversee project activities, collaborate with internal and external stakeholders, identify opportunities to improve processes, and help drive quality and efficiency across the team and company.
You will work on projects across our Publications and Medical Affairs teams, with the exact focus of your work depending on project needs.
Key responsibilities will include:
- Day-to-day coordination of projects and teams, including monitoring timelines, scheduling meetings, coordinating agendas and minutes, and maintaining planning tools to support the timely delivery of high-quality work.
- Assisting Project Managers with project proposals and oversight, as well as stakeholder communication, project tracking and reporting, financial administration, and the delivery of high levels of service to clients and other stakeholders.
- Supporting the development and quality control of Medical Communications materials and activities, including formatting and consistency reviews, accurate referencing of scientific materials, screening records for relevance to research questions, preparation of documents in line with client and submission requirements, and liaison with our Creative team on the development of visual assets.
- Managing project compliance activities, including the preparation of compliance documentation, supporting copy-review processes, liaison with client compliance teams, acting as a key point of contact for compliance-related queries, and supporting project teams in adhering to relevant industry guidelines and requirements.
- Coordinating logistics and providing project support for both in-person and virtual events and meetings, for example congresses, symposiums and advisory boards.
- Liaising with external suppliers, including translation agencies, as well as digital and marketing agencies and other consultancies.
What is the Difference Between the Project Coordinator and the Medical Writer Role?
Medical Writers conduct detailed analyses of scientific data and create a variety of materials that are presented to, and used by, our clients. On the other hand, Project Coordinators use their scientific knowledge to offer project management and administrative support to project teams, enabling the timely delivery of high-quality work. Additionally, Project Coordinators work with senior colleagues within their team to carry out internal administrative tasks, developing and improving processes to maximise efficiency.
A Day in the Life of a Project Coordinator
Career Profile
To learn more about the personal and professional development opportunities at Costello Medical, explore first-hand career profiles from our colleagues about their experiences with the company.
About Costello Medical
Costello Medical is a rapidly growing global healthcare agency specialising in medical communications, market access, and health economic and outcomes research. We work with a wide range of clients, including the industry's most successful pharmaceutical and medical technology companies, patient and public health bodies, and charitable organisations. We have been listed in the Top 100 Best Companies to Work For list since 2017, the Boston Globe's Top Places to Work list in 2025, and were proud to receive B Corporation accreditation in 2022. We are also a certified Disability Confident and menopause friendly workplace.
About You
Essential requirements for the role are:
- A degree-level or equivalent qualification in a scientific discipline (minimum 2.1 or equivalent). Postgraduate qualifications would be an advantage, but they are not an essential requirement for the role. We welcome applications from candidates with a diverse range of specialisms, including but not limited to; Biology, Chemistry, Pharmacy, Biomedical Sciences, Global Health, Epidemiology, Biochemistry, and Medicine.
- A flair for, and attention to, detail.
- Exceptional written English and verbal communication skills, which you will use when preparing project materials, corresponding with clients and colleagues, and contributing to discussions across project teams.
- Excellent organisational and time management skills, with the ability to manage competing priorities, respond to conflicting deadlines, and work independently in a fast-paced environment.
- A collaborative approach to working across project teams, sharing knowledge and contributing to common objectives.
- A commitment to delivering excellent customer service to both internal and external stakeholders.
- Integrity, honesty, and transparency in your interactions with colleagues and stakeholders.
- A proactive and enthusiastic approach to your work, with a genuine interest in healthcare, a willingness to take ownership of your responsibilities, and a commitment to ongoing learning and development.
- The initiative to identify opportunities to improve processes and enhance the service we offer.
- A good knowledge of Microsoft Office, alongside the ability to quickly learn and effectively use new software, systems and tools.
Joining Costello Medical from Academia
At Costello Medical, we warmly welcome applicants from academia who are looking to transition into a role within a commercial, industry-based setting. We understand the unique perspectives and valuable skills that academic professionals bring to our team. To support your career change, we offer comprehensive training, mentorship programs, and a work culture that fosters collaboration, growth and innovation. We are committed to facilitating a smooth transition and helping you thrive in an industry-based setting.
What We Offer
Alongside our award-winning company culture, where every team member is celebrated, respected, and has their voice heard, we are proud to offer a comprehensive benefits package that includes:
- A starting salary of £35,000, as well as a discretionary profit share bonus paid twice per year.
- 25 days' annual leave plus bank and public holidays, as well as a holiday buy and sell scheme.
- Flexible benefits scheme offering cash payments, additional pension contributions, and more.
- Private Medical Insurance which offers comprehensive cover on a "medical history disregard" basis.
- Paid study leave and funding for external qualifications.
- Critical Illness Cover, Income Protection and Life Assurance.
- Paid and unpaid sabbaticals based on length of service.
- Hybrid Working Policy: We believe that having face-to-face time in the office holds many benefits and is central to ensuring that the community we have created, where people have a workplace they belong to and feel part of, is never lost. At the same time, we recognise that homeworking can improve work life balance, reduce commuting times and costs, and provide the opportunity to juggle personal commitments.
Visa Sponsorship
For current Student visa holders, in most cases, you will be unable to join us in a permanent full-time position until you have submitted your Graduate visa application. Please refer to the following pages for more details.
Due to the Skilled Worker visa regulations, you will only be eligible for visa sponsorship if you meet at least one of the following criteria:
- You are classified as a New Entrant, which includes applicants who are under the age of 26, currently studying in the UK or a recent graduate in the UK, amongst other qualifying criteria.
- You have a PhD in a STEM subject.
You will be asked to provide details of your right to work in the UK within your application, which will be used to help assess your eligibility for visa sponsorship.
Please contact recruitment@costellomedical.com should you have any questions.
Project Coordinator - Medical Communications in Manchester employer: Costello Medical, Inc.
Costello Medical is an exceptional employer that fosters a collaborative and innovative work culture, where Senior Medical Writers can thrive in their careers. With a strong emphasis on professional development, employees are encouraged to grow through mentorship and training opportunities, all while working in a supportive environment that values quality and teamwork. Located in a vibrant area, the company offers unique advantages such as flexible working arrangements and a commitment to employee well-being, making it a rewarding place to build a meaningful career in medical communications.
