RoleThe Induction & Access Coordinator, as an essential part of the wider security team, is responsible for the smooth operation of the project wide access control and workforce management system. Reporting to the Induction and Access Lead, the successful candidate will act as the go to for anything Induction related queries for all 23 main site compounds and offices, managing all aspects of the induction process, knowledge of the competency framework, managing the workforce management system as per requirements set by project stakeholders. They will be approachable, a team player and must have excellent communication skills to assist in liaising with our staff, sub-contractors and visitors.
The Induction & Access Coordinator is responsible for: Managing Access control Understanding competency management when uploading and verifying documentsManaging the induction day for the projectTroubleshooting with supply chain organizational administratorsMaintaining the induction email box dailyVerifications and checking of profiles for inductionAction vetting clearance emailsMaintain all induction processes via the Engage process and create the documents Maintain the procurement approval process before adding a new supply chain to the systemMaintaining and chasing expired documentsBriefing and guidance to the project team, subcontractors, suppliers and 3rd parties on any developments to the system Representing SCS to ensure that the joint venture's interests and commitment for security and safety are aligned with their needs Reporting any breaches or abuse of the system and escalation to the Security Systems Manager Driving innovation and the upskilling of the project team in all security systems matters and continuous improvement Support the wider Health Safety and Security team in the rollout of specific Health and Safety briefings and behavioral change program 'Love for Life' Essential Qualifications & SkillsExcellent communication and interpersonal skills Experience in working within a fast paced environment and teamExperience as a systems coordinator or similar role Knowledge of competency management systems Good knowledge of data privacy law and GDPRUsing Biosite or similar Workforce Management SystemWorking in an extremely busy Onboarding / Inductions environment for construction and/or railwayKnowledge of competency management – e.g CITB / EUSR / CPCS etcDesirable Qualifications & SkillsExperience on a similar size construction project Experience in management systemsKnowledge of induction process and procedures People/Systems related skills Behaviours / AttributesIn addition to the above discipline role, the Induction & Access Coordinator must carry out his/her duties in accordance with the SCS JV Core Values: The Ideal CandidateInduction & Access Co-ordinator – A Day In The Life of :7:30-09:30 Induction Meet & GreetRequires checking the attendance sheet and troubleshooting any discrepancies e.g. someone turning up unexpectedly Housekeeping and Introduction to the day Requires public speaking in Welcome Center Theatre HSPS Portal registration Biosite RegistrationRequires knowledge of Biosite portal and process of registration / access card registration and preparation PPAC ID checksRequires knowledge of ID check processes.
Verification of Right To Work checks carried out during registration process D&A Tests / outcomes Requires clear / confident communication with D&A Technicians and any troubleshooting requiredSupport Team guide from each area to ensure smooth running of HSPS Portal Registration / Biosite Registration / D&A are processed with excellent customer care and attention to results.
Be confident to troubleshoot or escalate any queries/questions/issues.09:30-16:30 Work through Daily Tasks (as listed)Daily Tasks: Expected to be completed across the working day – within a 6 hour window as they determine the delivery of Core Inductions and site access each day. Mon to Thurs, Induction Registration and/or Support (Meet & Greet, ID Checks via PPAC and Biosite Portal, Introduction Speech – Housekeeping to Inductees, D&A Process, Troubleshooting any queries/questions/issues, processing of access to site cardsBiosite Reports run daily reports for Operative profile checks on Biosite and communicate via email regarding what is required for each individual Due to Expire Report work through this report communicating via email to chase expired qualifications that need updating to ensure that access to site is not disruptedRight To Work Report work through this report communicating via email to chase expired Right To Work document/information to ensure that access to site is not disruptedDaily Emergency / Temporary / Vendors / Visitors / Fitters requests work on site access across all these requests. Be responsible for processing requests received and the action of D&A where required in a timely manner.
Induction Inbox Maintain a Team Inbox – requires consistent attention, team communication and accountability in responding to and following through on task action requirementsAccess Control trouble shoots all site access issues with Security to ensure that any issues are resolved in a timely manner.
Based on outcome – deliver the outcome with clear and factual communication to all required stakeholdersCostain helps to improve people's lives with integrated, leading edge, smart infrastructure solutions across the UK's energy, water, transportation and defence markets. We help our clients improve their business performance by increasing capacity, improving customer service, safeguarding security, enhancing resilience, decarbonising and delivering increased efficiency.
Our vision is to be the UK's leading smart infrastructure solutions company. We will achieve this by focusing on blue chip clients whose major spending plans are underpinned by strategic national needs, regulatory commitments, legislation or essential performance requirements.
We offer our clients leading edge solutions that are digitally optimised through the following five services which cover the whole lifecycle of their assets: future-shaping strategic consultancy; consultancy and advisory; digital technology solutions; asset optimisation and complex programme delivery. Our culture and values underpin everything we do.
Is this your next job Read the full description below to find out, and do not hesitate to make an application.
Costain appreciate the time and effort taken when applying for one of our positions but, due to the high volume of responses, we are unable to provide individual feedback on candidates at application phase.
We do share individual feedback following an interview.
A Disability Confident employer will generally offer an interview to any applicant that disclose they have a disability and meets the minimum criteria for the job as defined by the employer. xohmjla
It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people.
For more details please go to the Disability Confident website:#LI-MF1Full timePosting Date: 2026-09-21
Logistics Coordinator in Vauxhall employer: Costain
Costain is an exceptional employer, offering a dynamic work culture that prioritises employee growth and development within the vibrant environment of London Heathrow. As a leader in smart infrastructure solutions, we provide our team with unique opportunities to engage in transformative projects that contribute to a sustainable future, while fostering strong relationships across diverse stakeholders. Our commitment to safety, inclusivity, and professional advancement makes us an attractive choice for those seeking meaningful and rewarding careers.
